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Info Source Bulletin Number 28
Statistical Tables 2004–2005
Privacy
Privacy Requests – April 1, 2004 to March 31, 2005
These figures are based on Statistical Reports provided by 155 of 158 federal institutions subject to the Privacy Act. Three institutions, Gwich'in Land Use Planning Board, Nunavut Surface Rights Tribunal and Sahtu Land Use Planning Board did not submit Statistical Reports.
| Requests received during this reporting period | 36,316 |
| Requests brought forward from previous reporting period | 10,760 |
| Total number of requests | 47,076 |
| Requests completed | 41,813 |
| Requests carried forward to next reporting period | 5,263 |
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Disposition of completed requests
| Requests where all information was disclosed | 34.3% | 14,335 |
| Requests where information was disclosed in part | 50.8% | 21,248 |
| Requests where all information was excluded | 0.3% | 129 |
| Requests where all information was exempted | 1.2% | 508 |
| Requests unable to be processed (Reasons include insufficient information provided by applicant, no records exist and abandonment by applicant) |
13.4% | 5,593 |
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| Total | 41,813 | |
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Institutions ranked in order of number of requests received
| 1) | Correctional Service Canada | 25.6% | 9,286 |
| 2) | Citizenship and Immigration Canada | 12.4% | 4,485 |
| 3) | National Defence | 11.7% | 4,239 |
| 4) | Human Resources and Skills Development Canada | 11.5% | 4,189 |
| 5) | Social Development Canada | 8.1% | 2,936 |
| 6) | Other Departments | 30.8% | 11,180 |
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| Total | 36,315 | ||
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Time Required to Complete Requests
(including requests for which extensions were required)
| 0 to 30 days | 58.8% | 24,590 |
| 31 to 60 days | 13.5% | 5,654 |
| 61 to 120 days | 16.0% | 6,691 |
| 121 days or more | 11.7% | 4,878 |
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| Total | 41,813 | |
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Exemptions
It should be noted that a single Privacy Request can be indicated as being exempted for multiple reasons. All such exemptions must be reported.
| Section 26 | Information about another individual | 61.1% | 11,686 |
| Section 22 | Law enforcement and investigation | 22.1% | 4,224 |
| Section 19 | Personal information obtained in confidence | 7.1% | 1,351 |
| Section 24 | Individuals sentenced for an offence | 5.0% | 951 |
| Section 27 | Solicitor-client privilege | 2.1% | 406 |
| Section 21 | International Affairs and defence | 1.6% | 308 |
| Section 25 | Safety of individuals | 0.3% | 65 |
| Section 28 | Medical records | 0.3% | 52 |
| Section 18 | Exempt banks | 0.3% | 48 |
| Section 23 | Security clearances | 0.2% | 38 |
| Section 20 | Federal-provincial affairs | 0.0% | 2 |
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| Total | 19,131 | ||
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Exclusions
It should be noted that a single Privacy Request can be indicated as being excluded for multiple reasons. All such exclusions must be reported.
| Section 69(1)(a) | 42.9% | 3 |
| Section 70(1)(a) | 42.9% | 3 |
| Section 70(1)(c) | 14.3% | 1 |
| Section 69(1)(b) | 0.0% | 0 |
| Section 70(1)(b) | 0.0% | 0 |
| Section 70(1)(d) | 0.0% | 0 |
| Section 70(1)(e) | 0.0% | 0 |
| Section 70(1)(f) | 0.0% | 0 |
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| Total | 7 | |
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Costs for Operations
| Requests completed | 41,813 |
| Cost of operations | $13,090,151.82 |
| Cost per request completed | $313.06 |
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Privacy Impact Assessments (PIA)
| Number of Privacy Impact Assessments (PIA) initiated | 22 |
| Number of Preliminary Privacy Impact Assessments (PPIA) initiated | 61 |
| Number of PIAs forwarded to the Office of the Privacy Commissioner (OPC) | 23 |
| Number of PPIAs forwarded to the Office of the Privacy Commissioner (OPC) | 26 |
| Number of PIA summaries posted on institutional web sites | 5 |
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