Sources of Federal Employee Information 2008

Info Source is a series of publications containing information about and/or collected by the Government of Canada. The primary purpose of Info Source is to assist individuals exercise their rights under the Access to Information Act and the Privacy Act. Info Source also supports the federal government's commitment to facilitating access to information regarding its activities.

Info Source includes the following four publications:

Info Source: Sources of Federal Government Information:

provides information about the functions, programs, activities and related information holdings of federal government institutions subject to the Access to Information Act and the Privacy Act; and
provides individuals and employees of the federal government with relevant information to access personal information about them held by federal government institutions subject to the Privacy Act.

Info Source: Sources of Federal Employee Information:

provides information to assist current and former federal government employees locate personal information about them held by federal government institutions and to exercise their rights under the Privacy Act.

Info Source: Bulletin – Statistical Reporting:

contains statistical information about access to information and privacy requests on an annual basis; and
provides cumulative statistics about access to information and privacy requests since 1983.

Info Source: Bulletin – Federal Court Case Summaries:

includes an annual summary of federal court cases related to the Access to Information Act and the Privacy Act.

A. Roles and Responsibilities

Treasury Board Secretariat
The Access to Information Act and the Privacy Act assign responsibility to the President of Treasury Board (as the designated Minister) to create and disseminate information annually about federal government institutions' programs and activities and the personal information they collect, use and disclose. Treasury Board Secretariat fulfills this role by compiling and distributing the Info Source publications.

Library and Archives Canada
In accordance with the Library and Archives of Canada Act, Library and Archives Canada is charged with various responsibilities regarding the disposition of records created by federal institutions. These responsibilities include the authorization of records destruction by government institutions and the preservation of records for historical or archival purposes.

For more information, please see: http://www.collectionscanada.gc.ca/index-e.html.

Federal Government Institutions
Federal government institutions are responsible for sound management practices and decisions in responding to requests from applicants and with respect to the handling and protection of personal information.

Institutions are also responsible for providing comprehensive, accurate and up-to-date descriptions of their functions, programs, activities, related information holdings and collections of personal information for the Info Source publications on an annual basis. Each institution is responsible for the information it submits.

Each federal institution also has an Access to Information and Privacy (ATIP) Coordinator or a Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.

Office of the Privacy Commissioner
The mandate of the Office of the Privacy Commissioner of Canada is overseeing compliance with the Privacy Act, which covers the personal information-handling practices of federal government departments and agencies. The mission of the Office of the Privacy Commissioner of Canada is to protect and promote the privacy rights of individuals. The Commissioner works independently from any other part of the government to investigate complaints from individuals with respect to the federal public sector and the private sector.

For more information, please see: www.privcom.gc.ca.

B. Privacy Act

In their day-to-day operations, federal government institutions collect personal information from almost all Canadians. The Privacy Act provides Canadian citizens and permanent residents, as well as all individuals who are present in Canada (but who are not Canadian citizens or permanent residents), a right of access to personal information about themselves that is under the control of a government institution. It also protects against unauthorized disclosure of that personal information.

Under the Privacy Act, personal information is defined as "information about an identifiable individual that is recorded in any form". This can include information relating to the race, national or ethnic origin, colour, religion, age or marital status of an individual, the education or the medical, criminal, financial or employment history of an individual, the address, fingerprints or blood type of the individual and any identifying number, symbol or other particular assigned to the individual.

Some personal information is confidential
Under the Privacy Act, there is some personal information that federal government institutions may not release. This information normally relates to other people, sensitive national security matters or law enforcement investigations.

Safeguarding personal information
The protection of an individual's personal information and privacy is a very important aspect of the Privacy Act. The Act states how and when the government may collect, store and dispose of personal information. It also indicates specifically why and how the information may be used or given out, as well as who may use or receive it.

Disclosing personal information
The government may only disclose an individual's personal information to someone else with the individual's consent, or when one or more of the criteria outlined in the Privacy Act are met, such as a requirement to comply with a subpoena.

Personal Information Banks
Personal Information Banks provide a description of the types of personal information about individuals that is held by federal government institutions. The Privacy Act requires that Personal Information Banks include all personal information that is organized and retrievable by a person's name or by an identifying number, symbol or other particular assigned only to that person. Personal Information Banks must also include personal information that has been or is being used, or is available for use for an administrative purpose.

Please see the Glossary of Terms in Section E for descriptions of the various types of Personal Information Banks and an explanation of their contents.

Note: The Privacy Act cannot give individuals access to personal information that is not under the control of a federal government institution, such as personal information collected by provincial or municipal governments or by private organizations such as commercial banks and credit bureaus.

C. How to Apply

Privacy Act
The following procedures should be followed when making a formal request under the Privacy Act.

Obtain a Personal Information Request Form from the Treasury Board Secretariat web site: http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp.
Send the form to the Privacy Coordinator of the appropriate federal institution. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.

There is no fee to apply for information under the Privacy Act.

To change personal information
If an individual believes that the personal information a federal institution has on file about them is untrue or misleading, they may ask to have it corrected. Even if the institution does not agree to change this information, it must make a note that a request for the change was made and attach the note to the file.

Time to process a request
Under the Privacy Act, all or most of the information requested should be provided to an applicant within 30 days of receiving the request. If a time extension is required, the applicant will be notified within the first 30 days and told why up to another 30 days may be needed. Applicants who feel that it is taking too long to process their requests may submit a complaint to the Office of the Privacy Commissioner (See Section A – Roles and Responsibilities).

D. Where to obtain Info Source

For more information about Info Source, the Access to Information Act or the Privacy Act, please contact:

Treasury Board of Canada Secretariat
219 Laurier Avenue West, 14^th Floor
Ottawa, Ontario K1A 0R5

General Enquiries: 613-946-4945
Facsimile: 613-957-8020
E-Mail: infosource@tbs-sct.gc.ca
Internet: www.tbs-sct.gc.ca

To purchase a copy of Info Source: Sources of Federal Government Information or Info Source: Sources of Federal Employee Information on CD-ROM, please contact:

Publishing and Depository Services
Public Works and Government Services Canada
Ottawa, Ontario K1A 0S5

E-Mail: publications@pwgsc.gc.ca
Telephone: 613-941-5995
Telephone Toll-free: 1-800-635-7943 (Canada & US)
Facsimile: 613-954-5779
Facsimile Toll-free: 1-800-565-7757 (Canada & US)
Internet: http://publications.gc.ca

All Info Source publications are available free of charge on the Internet at: www.infosource.gc.ca.

E. Glossary of Terms

TERM	DEFINITION
Administrative Purpose	The use of personal information in a decision making process that directly affects that individual. This includes all uses of personal information for confirming identity (i.e. authentication and verification purposes) and for determining eligibility of individuals for government programs.
Bank Number	A field in a Personal Information Bank. This unique identifying number is created by each institution for each PIB using the institution's Federal Identity Program acronym or commonly used acronym, Personal Information Bank code (e.g. PPU, PPE, etc.), and the institution's assigned reference number.
Class of Individuals	A field in a Personal Information Bank. Identifies the group or category of individuals about whom the information relates; e.g. current and former employees, contractors, program applicants, etc.
Classes of Personal Information	Other personal information not used administratively or not retrievable by personal identifier; for example, instance unsolicited opinions, complaints or correspondence.This category was created to ensure that federal institutions account for all of the personal information that they hold.
Classes of Records	Descriptions of the records created, collected and maintained by a federal institution as evidence of and information about a particular institutional program or activity. Formerly referred to as Program Records.
Consistent Uses	A field in a Personal Information Bank. Itemizes the potential or related uses for which the personal information may be used or disclosed.
Data Matching	An activity involving the comparison of personal information from different sources, including sources within the same government institution, for administrative or non-administrative purposes. Data-matching includes the disclosure or sharing of personal information with another organization for data-matching purposes.
Description	A field in a Personal Information Bank. Indicates the specific personal information contained in the records which the bank is describing. For example, name, address, telephone number, age, sex, marital status, country of birth, citizenship, employee identification numbers, fingerprints, etc.
Government Institution	Government institutions are defined in the Access to Information and Privacy Acts as: any department or ministry of state of the Government of Canada bodies or offices listed in Schedule I of the Access to Information Act and the Schedule of the Privacy Act (e.g., Canada Revenue Agency, Canadian Wheat Board) any parent Crown corporation (e.g., CBC, Canada Post); and any wholly-owned subsidiary of a parent Crown corporation (e.g., Canada Post International Ltd., Cape Breton Casting Inc.). About 250 Government institutions are subject to the Acts.
Personal Information Bank (PIB)	A description of personal information that is organized and retrievable by a person's name or by an identifying number, symbol or other particular assigned only to that person. The personal information described in the personal information bank has been used, is being used, or is available for an administrative purpose and is under the control of a government institution. There are three types of Personal Information Banks in this publication.
Personal Information Bank –Central	Central Personal Information Banks describe personal information about members of the general public and employees (current and former) from all or several federal government institutions and are maintained by central federal government departments and agencies such as the Public Service Commission of Canada, Public Works and Government Services Canada, and the Treasury Board of Canada Secretariat. Central PIBs are identified with the unique identifier "PCE".
Personal Information Bank – Institution-Specific	Institution-Specific Personal Information Banks describe personal information about members of the general public and employees (current and former) that is contained in the records of a specific federal government institution. Institution-Specific PIBs are identified with the unique identifier "PPE".
Personal Information Bank – Standard	Standard Personal Information Banks describe personal information about members of the general public and employees (current and former) that may be found in records created, collected and maintained by most federal government institutions to support common internal functions, programs and activities such as communications, travel and employment. Standard Personal Information Banks are created by Treasury Board Secretariat. Standard PIBs are indentified with the unique identifier "PSE".
Purpose	A field in a Personal Information Bank. Provides an explanation of the reason why the personal information was obtained or compiled.
Record Number	A field in a Class of Record description. This unique identifying number is created by each institution for each Class of Record description using the institution's Federal Identity Program acronym (or commonly used acronym) and the institution's reference number.
Records Disposition Authority (RDA) Number	A field in a Personal Information Bank. A unique number assigned by Library and Archives Canada. A Records Disposition Authority is the instrument that the Librarian and Archivist of Canada issues to enable government institutions to dispose of records which no longer have operational or other utility. There are three disposition methods – destroying the records (at the discretion of institutions), transferring historical records to the control of Library and Archives Canada, or removing records from the control of the Government of Canada; e.g. transferring them to a Special Operating Agency or other level of government.
Related Record Number	A field in a Personal Information Bank. Personal Information Banks must be cross-referenced to institutional Classes of Records. See the definition of Record Number above.
Retention and Disposal Standards	A field in a Personal Information Bank. Identifies the length of time records are maintained under the control of an institution and the point at which the final disposition is applied.
TBS Registration Number	A field in a Personal Information Bank. Unique number assigned by Treasury Board Secretariat once a Personal Information Bank has been reviewed and approved.

Access to Information and Privacy Coordinators

F. Index of Standard Personal Information Banks

Title	Bank Number
Attendance and Leave	PSE 903
Discipline	PSE 911
Employee Assistance	PSE 916
Employee Personnel Record	PSE 901
Employment Equity Program	PSE 918
Grievances	PSE 910
Harassment	PSE 919
Identification and Building-Pass Cards	PSE 917
Occupational Health and Safety	PSE 907
Official Languages	PSE 906
Parking	PSE 914
Pay and Benefits	PSE 904
Performance Management Reviews	PSE 912
Recognition Policy	PSE 920
Staffing	PSE 902
Training and Development	PSE 905
Values and Ethics Code for the Public Service	PSE 915
Vehicle, Ship, Boat and Aircraft Accidents	PSE 908
Workplace Day Care	PSE 930

G. Categories of Personal Information

The Description field in a Personal Information Bank indicates the specific personal information contained in the records which the PIB is describing. Since much of the personal information being collected is similar, Treasury Board Secretariat has developed the following Categories of Personal Information which have been included in some registered Personal Information Banks.

Biographical information (including work history, curriculum vitae, family information, hobbies, interests, etc.)
Biometric information (e.g. blood type, eye scan, DNA, finger / hand prints, etc.)
Citizenship status (e.g. citizen, landed immigrant, etc.)
Contact information (work and / or home information includes postal and e-mail addresses, telephone, fax, cell phone numbers, etc.)
Credit information (e.g. credit reports / scores, mortgages, liens, credit card information, bankruptcies, loans, third-party collections, etc.)
Date of birth
Date of death
Educational information (e.g. school history, post-secondary institution attended, transcripts, references, etc.)
Employee Identification Number (e.g. Personal Record Identifier, Military Record Number, etc.)
Employment equity information (e.g. gender, designated group, visible minority, etc.)
Employee personnel information (e.g. records of attendance and leave, notices of disciplinary action, alternative work arrangements, decisions concerning compensation and fitness for work, official languages qualifications, salary, deductions, bank account number for direct deposit, level of security clearance, performance reviews and appraisals, rating board assessments, including evaluation notes from staffing boards, training and development course applications and evaluations, etc.)
Financial information (e.g. income, investments, debts, garnishes, etc.)
Financial institution information (e.g. name, address, telephone number, and branch number of institution, account number(s), name(s) on the account, etc.)
Language (e.g. spoken, written, mother tongue, etc.)
Medical information (including psychological assessments, blood type, medications, conditions, etc.)
Name
Other identification numbers (e.g. fishing license, driver's license, etc.)
Physical attributes (e.g. gender, height, weight, colour of hair and eyes, complexion, physical markings (scars, tattoos, body piercing), disabilities etc.)
Place of birth
Place of death
Signature
Social Insurance Number (SIN)

Alphabetical Navigation:

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

H. Descriptions of Standard Personal Information Banks

Treasury Board Secretariat has developed Standard Personal Information Bank (PIBs) to describe personal information that may be found in records created, collected and maintained by most federal government institutions to support common internal functions, programs and activities. Institutions may register one or more of these Standard Personal Information Banks and list them in their chapter rather than develop institution-specific PIBs.

Individuals seeking access to the Standard Personal Information Banks of a particular government institution should forward their requests to the institution's Access to Information and Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.

Attendance and Leave
Description: The records containing the information described in this bank may include absence reports and leave applications, as well as physicians' certificates associated with sick leave, all of which include the individual's Personal Record Identifier (PRI) and correspondence about attendance and leave. The annual record of attendance and leave may be attached to the Employee Personnel Record. Some attendance and leave information exists in automated form in institutional personnel databases, especially in time/attendance, leave control and absenteeism systems.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to support administration of employee attendance and leave within government departments and agencies.
Consistent Uses: To record attendance and authorize leave. To support decisions on pay and benefits, such as those concerning leave and termination of employment, and to evaluate use of leave and rates of absenteeism.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 918
Bank Number: PSE 903

Discipline
Description: The records containing the information described in this bank may include notices of disciplinary action and correspondence about employee misconduct; testimony by witnesses; legal opinions; investigations of possible misconduct and analysis reports of these investigations. It is important to note that notices of disciplinary action may be attached to the Employee Personnel Record.
Class of Individuals: Employees and former employees of the institution.
Purpose: The purpose of these records is to maintain information used in disciplinary actions in government institutions and to determine the need for and nature of disciplinary actions.
Consistent Uses: To support decisions on pay and benefits; attendance and leave; transfer, demotion and termination of employment. Information may be disclosed to professional regulatory bodies if applicable.
Retention and Disposal Standards: (1) For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator. (2) Documentation concerning a specific employee including documentation related to disciplinary action – the time limit for disposal is that specified in applicable collective agreements or a minimum of two years following the date of disciplinary action, provided no further disciplinary action has been recorded in the meantime. (3) In cases where a disciplinary action has been rescinded, the onus is on the institution to ensure that the documentation of the action concerned is immediately destroyed.
RDA Number: 98/005
Related Record Number: PRN 926
Bank Number: PSE 911

Employee Assistance
Description: The records containing the information described in this bank are treated in a confidential fashion that is relative to an employee's involvement in an Employee Assistance Program (EAP). These records may include notice of voluntary or mandatory (supervisory work‑performance related) referral; records of reference to, or reports and correspondence from a health professional or rehabilitation agency; and only non‑medical interpretations concerning an employee's work capability or limitations. All personal medical data shall be maintained in a medical protected status under the control of the Occupational and Environmental Health Services Agency. Records relating to work performance deficiencies, absenteeism and disciplinary matters are to be held in the appropriate institutional record (with its related personal information bank) and not held with EAP files.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to document information necessary for the administration of the Employee Assistance Program. To determine the need for employee assistance counselling, referrals for medical evaluations and participation in rehabilitation programs.
Consistent Uses: To support decisions regarding employee assistance measures.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSE 916

Employee Personnel Record
Description: This bank describes information that may be contained in an Employee's Personnel Record – a record that provides information related to an individual's employment with government institutions listed in the Schedule to the Privacy Act. The Employee Personnel Record relating to an employee is under the control of his/her current employing institution and may contain some or all of the following information: personal characteristics, including age and sex; Social Insurance Number (SIN); Personal Record Identifier (PRI); home address; citizenship; education, including transcripts, certificates and diplomas; non-government employment history; career resumés and references. The Employee Personnel Record may also contain information related to staffing, attendance and leave, pay, benefits, garnishments, alternative work arrangements such as telework and duty to accommodate, training and development, decisions concerning compensation and fitness for work, official languages, discipline, level of security clearance, location of employment; appointments, transfers, deployments, promotions and demotions; periods of employment, including probationary periods, layoffs and tenure; classification, including position numbers, groups, levels, titles and salaries; superannuation and insurance, including names of beneficiaries. Also included where applicable is information concerning military service, including periods and areas of service; collective bargaining exclusion, including designation status and bargaining agent identification; professional achievements, including publications, patents and awards; passports and firearm permits related to employment; and termination of employment, including certificates and reasons for termination. Please refer to other Standard Banks for a more complete description of the information contents of institutional records related to some of the topics identified above. In cases when an individual moves from one organization to another (when both institutions are under the Schedule of the Privacy Act), pertinent records may be retained by the first organization until all required administrative actions have been completed at the first institution prior to the transfer of those records to the second institution.
Class of Individuals: Employees and former employees of the institution.
Purpose: Employee Personnel Records are maintained for the purpose of facilitating personnel administration in the employing organization, as well as for ensuring continuity and accuracy when an employee is transferred from one organization to another within the universe listed under the schedule of the Privacy Act. The records containing the information described in this bank are used to ensure that personnel actions within government institutions are coordinated in the interests of both the individual and the employer. As such, the information is sometimes used for planning future personnel actions based on current demographics of the employee population, including succession planning.
Consistent Uses: Consistent uses include supporting the administration of the personnel functions listed in the Description above. Other consistent uses include confirming the identity of employees where required for access to governmental and departmental web-sites and data-bases. Some information is also provided to Public Works and Government Services Canada (PWGSC) Public Service Pay Systems (PIB # PWGSC PCE 705) to facilitate payment of salaries;to various provincial health insurance plans; to group insurers where applicable; to Human Resources and Social Development Canada (HRSDC) for Employment Insurance and pension purposes; and to the Canada Revenue Agency (CRA) Income Tax Act (PIB # CRA PPU 150) and Province of Quebec for tax purposes. Some information is shared between previous and current employers for the purpose of finalizing payments, including retroactive payments and the recovery of outstanding amounts due to the Crown when an employee terminates employment with one organization and starts employment with another organization.
Retention and Disposal Standards: Records are retained by the current employing institution for the duration of employment in organizations listed under the schedule of the Privacy Act plus one year after the last administrative use, and then transferred to the control of the Manitoba Region Federal Records Centre, Library and Archives Canada. The civilian personnel records are destroyed by Library and Archives Canada when the individual reaches eighty (80) years of age provided two years have elapsed since the last administrative action on the file.
RDA Number: 98/005 and 98/018
Related Record Number: PRN 921
Bank Number: PSE 901

Employment Equity Program
Description: The records containing the information described in this bank include personal information on employees such as education, work history and career aspirations, and training and development, which is collected by means of questionnaires and/or interviews or compiled from employees' files or automated data systems. The information is collected on a voluntary basis, and respondents are asked to identify whether they are male or female, whether they are an aboriginal person, and whether they have a disability or are a member of a visible minority group. The Personal Record Identifier (PRI) may be used to identify employees in instances where government institutions are not able to employ an anonymous questionnaire, as well as when these identifiers are required to locate employee records.
Class of Individuals: Employees of the institution.
Purpose: Related records provide documentation for the implementation of the employment equity policy in government institutions. Data are collected to provide a comprehensive picture of employees by sex and by target group status (e.g., women, aboriginal peoples, persons with disabilities and members of visible minority groups). This information is used to compile a personnel profile of employees and to compare the situation of target group members with non‑target group members within a government institution and with their counterparts in the general labour market. The Personal Record Identifier (PRI) may be used to link information in this bank with that in another bank containing employee information (e.g., the Personnel Management Information System) in order to obtain statistical information, where the securing of such information would be consistent with the uses for which the personal information was collected. Self‑identification information may be obtained from the departmental records as described in Staffing translation required (PSE 902).
Consistent Uses: The department may collect data for statistical purposes, for purposes relating to individuals, or for both. Personal data are released to the Employment Equity Target Group Data Bank (CPSA PCE 739) for statistical purposes only. The information gathered will be used for institutional purposes in the government's employment equity program to identify and eliminate systemic discrimination in employment and to introduce temporary special measures to ensure that target groups participate in and are equitably represented in the federal public service. It may also be used for policy and planning purposes related to employment equity.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSE 918

Grievances
Description: The records containing the information described in this bank may include presentations by employees and bargaining unit representatives; receipt notices and replies by management; testimony by witnesses; legal opinions; investigation and analysis reports; job descriptions in regard to classification grievances, and correspondence about grievances.
Class of Individuals: Employees of the institution.
Purpose: The purpose of this record is to capture information used in the grievance process through all levels up to the Public Service Staff Relations Board.
Consistent Uses: Information described in this bank is used exclusively to accommodate and, where possible, resolve grievances through all levels in the grievance process, up to referral to the Public Service Staff Relations Board.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 926
Bank Number: PSE 910

Harassment
Description: The records containing the information described in this bank may include information related to harassment complaints, to the resolution of harassment issues including mediation and investigations. The records include the letters of complaint regarding allegations of harassment and responses; records of interviews both with complainants and respondents; records of interviews with witnesses to incidents; reports of investigations and analyses of events and findings, and records of decisions taken about particular incidents or harassment complaints. When mediation is used, profiles and evaluations of the mediators, mediation and settlement agreements, and notes and opinions of the mediators may be included in the file. Such information must be retained as a separate record and not placed on the complainant's Employee Personnel Record. When a disciplinary action results from an investigation, information may be transferred to a relevant Discipline record and contain information as described in the Discipline Standard PIB.
Class of Individuals: Employees of the institution and other persons working for the public service.
Purpose: The purpose of these records is to capture information necessary for dealing with harassment complaints, to make decisions in specific instances on whether or not harassment is occurring, and when this is the case to determine the appropriate action, including disciplinary action, to deal with a harassment situation.
Consistent Uses: To support decisions on transfer and discipline of employees and to ensure fairness in the harassment investigation process, information concerning the findings and recommendations resulting from the investigation of a complaint of harassment may be disclosed to the complainant as well as the respondent. Any corrective or disciplinary action taken as a result of a founded complaint may be disclosed to the complainant. Generic information about non-identifiable individuals may be used to analyze trends and share information with persons working in the prevention and resolution of harassment.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921 & PRN 926
Bank Number: PSE 919

Identification and Building‑Pass Cards
Description: The records containing the information described in this bank may include photographs, signatures, surnames, given names and card numbers of pass holders, identification forms and correspondence related to the issuance and maintenance of identification and building-pass cards and access control records.
Class of Individuals: Employees and those individuals on assignment or contract who require access to a federal institution.
Purpose: The purpose of these records are to maintain information relating to the issuance, use and cancellation of identification and building-pass cards and to assist in ensuring the security of government facilities and the safety and security of individuals and assets present in such facilities.
Consistent Uses: To issue identification and building-pass cards. Additionally, with the consent of the individual concerned, photographs held on file may be used for identification purposes in support of personnel security screening. The identification and building-pass database may record entry and exit times from facilities and may be used in the event of security-related incidents such as thefts or emergency situations. In such cases, the information may be shared with appropriate law enforcement agencies and emergency workers.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 931
Bank Number: PSE 917

Occupational Health and Safety
Description: The records containing the information described in this bank may include accident and occupational injury or illness investigation reports, related correspondence and copies of the supervisor's Accident Investigation Report, which are retained by institutions in the appropriate responsibility centre. First Aid Treatment records are also retained by the institution in accordance with Treasury Board policy. Records, including medical documents about individuals; claims for compensation; related correspondence and records of monies paid are held by Social Development Canada (SDC). Records of occupational health evaluations and all personal medical data are retained by the Medical Services Branch, Health Canada under medical confidential status. Records concerning the occurrence, investigation and settlement of vehicle accidents are described in Standard Bank PSE 908.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to provide documentation for the administration of occupational safety and health programs in government institutions, including accident prevention, health protection, ergonomic assessments and authorization of leave and benefits associated with work‑related injury or illness. Safety and health details and causes of accidents/injuries for accident prevention and health protection purposes are also recorded to support the effective administration of each institution's safety and health program.
Consistent Uses: To support decisions relating to worker's compensation and injury‑on‑duty leave; to act as a means of preventing injuries and illnesses and subsequent disabilities arising out of, or aggravated by, conditions of work; to establish that individuals subject to certain identified occupational risks are able to continue working without detriment to their health or safety or to that of others; and to establish the conditions under which certain individuals with identified illnesses or disabilities are able to continue to work under controlled conditions.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 922
Bank Number: PSE 907

Official Languages
Description: This bank contains course enrolment and attendance information; language training applications containing basic personal data, such as first official language, date of birth, and Personal Record Identifier (PRI) for purposes of identification; language knowledge examination scores; training certificates and correspondence about the official languages qualifications of employees. The bank may also contain duplicate input forms for the Official Languages Information System (OLIS). Language examination, exemption and training records are attached to the Employee Personnel Record. Similar data is also described by translation required Particular Banks of the Public Service Commission and Treasury Board Secretariat.
Class of Individuals: Employees of the institution.
Purpose: The purpose of the information described by this bank is to provide documentation for administration of official languages policies as they pertain to employees of the federal public service, to document and support decisions pertaining to official languages qualifications and language testing and to document the language training needs and accomplishments of employees.
Consistent Uses: To support and document decisions concerning individual employees on staffing, entitlement to bilingual bonus, transfers and promotions; and to aid in determining the linguistic status of employees and auditing of the administration of official language programs.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 923
Bank Number: PSE 906

Parking
Description: The records containing the information described in this bank may include permit applications and correspondence about parking of motor vehicles on government‑owned or leased property. Records for deductions for payment of parking fees are included in the Pay and Benefits Bank while records of parking violations are maintained by the Royal Canadian Mounted Police (RCMP) or the City of Ottawa.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to maintain information for the administration of parking privileges.
Consistent Uses: To issue parking permits.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 903
Bank Number: PSE 914

Pay and Benefits
Description: The records containing information described in this bank may include certificates for pay, records regarding allowances and deductions, which set out pay and benefit information for each employee, and includes the Social Insurance Number (SIN) as well as correspondence related to the administration of pay and benefits. The records may also include orders for garnishment, attachment and diversion of funds, as well as information concerning payroll deductions for donations to charitable organizations. (N.B. Earning and superannuation records may be attached to the Employee Personnel Record.)
Class of Individuals: Employees and former employees of the institution.
Purpose: The purpose of the documentation described in this bank is for the administration of pay and benefits within government institutions and to approve disbursement of salaries and allowances and retention of deductions. The provision of the SIN by employees is mandatory for this bank and is required for disclosure to Public Works and Government Services Canada (PWGSC), which upon receipt will subsequently create a Personnel Record Identifier (PRI). The SIN is also collected on behalf of and disclosed to the Canada Revenue Agency (CRA) for income tax purposes and the issuing of T4s.
Consistent Uses: To enable audit and reconciliation of payroll accounts (e.g. employee remuneration and entitlements), to support the recovery of overpayments and debts owed to the Crown and, where applicable, to enable execution of orders of garnishment, attachment, or diversion of funds in accordance with the Family Support Orders and Agreements Garnishment Regulations.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 924 & PRN 925
Bank Number: PSE 904

Performance Management Reviews
Description: The records containing the information described in this bank may include appraisals, reports and correspondence concerning an employee's work performance in terms of skills, abilities, accomplishments and interests.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to maintain information regarding the level of performance on individual employees within government institutions and to determine the level of performance of individual employees, including the identification of training and development needs, approval of performance pay and annual increments, retention of employees, extension of probation and rejection of employees on probation.
Consistent Uses: To support decisions regarding promotions, transfers, demotion, employee assistance, discipline and termination of employment.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSE 912

Recognition Policy
Description: The records containing the information described in this bank relates to information on employees who have been nominated for awards under the federal government's Recognition Policy or similar institutional policies. Such information may include curricula vitae, narratives in support of meritorious contributions related to their duties or practised suggestions for improvement of public service operations and completed recommendation reports.
Class of Individuals: Employees who have been nominated for awards under the federal government's Recognition Policy or internal recognition policies.
Purpose: To identify individuals who have been nominated for awards in accordance with Recognition Policies.
Consistent Uses: The information in these records is used to establish precedents for awards and to provide an audit trail for the disbursements of funds.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 918
Bank Number: PSE 920

Staffing
Description: The records containing the information described in this bank may include staffing requests; recruitment initiatives/campaigns, position descriptions; salary ranges; inventory of applicants, selection profiles; competition posters; transfer requests; layoff lists; human resources inventory print‑outs; candidates' applications; lists of candidates; rating board assessments, including evaluation notes from staffing boards; examination papers and test results; eligibility lists; offers of employment; notices to candidates; notices of right of appeal and appeal documents; and correspondence concerning staffing by various processes, including competitions and human resources inventory searches. Records in the bank contain a variety of personal information which may include age, sex, education level, Social Insurance Number (SIN), Personal Record Identifier (PRI) and voluntary self‑identification data relating to employment equity. (N.B. Notations of staffing decisions may also appear in the Employee Personnel Record).
Class of Individuals: Employees of the institution.
Purpose: The records document the information used in staffing positions in a government institution. They are also a source of data for employment equity programs and services. To select candidates, staff positions and process appeals for appointments and promotions.
Consistent Uses: Voluntary self‑identification information relating to employment equity programs and services may be linked with data described in other banks where the securing of this information is consistent with the uses for which the personal information was collected. On request, information may be provided to a participant in a selection action in accordance with the Public Service Commission (PSC) policy on Disclosure of Information Following a Selection Action to explain the reasons for the selection decision. Access procedures: Competition number, where applicable, should be quoted. Information may be shared with third party service providers that have been engaged for the purpose of managing a specific recruitment initiative. EE information may be shared with the PSC (PIB # PSC PPU 015). Information may be used for human resources planning, statistical purposes and studies.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 918, PRN 919 & PRN 920
Bank Number: PSE 902

Training and Development
Description: The records related to the information described in this bank may contain personal data including course applications and evaluations; Personal Record Identifier; employment equity target group status; examination results and certificates; records of fee payments; and correspondence related to participation of employees in training and development activities sponsored by the government and operated by private organizations. It should be noted that participation and achievement records are attached to the Employee Personnel Record and that information on an employee's needs for individual development related to performance is described in the Performance Reviews and Employee Appraisals Bank.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records are to provide documentation for the administration of training and development programs, including those related to employment equity, within government institutions.
Consistent Uses: To approve and register the participation of employees in training and development activities and to certify the achievements of employees. To link voluntary self‑identification data to information contained in other banks for the purpose of implementing and evaluating government policies relating to employment equity programs.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 927
Bank Number: PSE 905

Values and Ethics Code for the Public Service
Description: The information contained in records relevant to this topic include (1) Confidential Reports of assets, liabilities and participation in outside activities subject to confidential reporting in accordance with the Values and Ethics Code for the Public Service and (2) investigation reports and correspondence about potential and actual employee conflicts between the private interests or holdings of an employee and the employee's official duties and responsibilities.
Class of Individuals: Current and former employees of government institutions listed in Schedules I and IV of the Financial Administration Act.
Purpose: The purpose of these records is to (1) maintain information about potential and actual conflict of interest situations for employees of a government institution listed in Schedules I and IV of the Financial Administration Act; (2) to record potential conflicts of interest; and (3) to record any post‑employment compliance action required of the employee, including decisions reducing the limitation period.
Consistent Uses: To resolve situations of potential and actual conflicts of interest and to support decisions on transfers, discipline and termination of employment if conflict of interest exists. Additionally, to enable designated officials to determine whether a former public servant, to whom post‑employment compliance measures apply, is in compliance. This impacts on a public officer's ability to deal with a former public servant.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSE 915

Vehicle, Ship, Boat and Aircraft Accidents
Description: The records containing information described in this bank may contain reports on accidents; claims of damages; legal decisions; settlement transactions and correspondence concerning accidents involving government‑owned and leased vehicles, ships, boats and aircraft as well as privately‑owned vehicles, ships, boats and aircraft used on official business. Records concerning occupational health and safety, as well as authorization of leave and benefits associated with work‑related injury or illness are described in Standard Bank PSE 907.
Class of Individuals: Employees of the institution.
Purpose: The purpose of these records is to maintain information regarding vehicle, ship, boat and aircraft accidents involving employees of a government institution.
Consistent Uses: To determine liability for such accidents and to approve damage settlements.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
Related Record Number: PRN 901 & PRN 913
Bank Number: PSE 908

Workplace Day Care
Description: The records containing information described in this standard bank may contain information collected from employee surveys conducted by departments for the purpose of estimating employee demand for workplace day care and from workplace day care centre records for evaluating the workplace day care policy. Such information may include employee or user personal data, data on their children, anticipated demand for day care and probability and reasons for enrolling a child in a department‑sponsored workplace day care centre.
Class of Individuals: All federal employees included in Schedules I and IV of the Financial Administration Act.
Purpose: These records are to be used to determine whether sufficient employer interest and demand exist to merit further consideration (viability study) by the department of the possibility of establishing a workplace day care centre. They will be used to determine the level of ongoing federal rental support for the workplace day care centre. This information will also be used for the purposes of evaluating the day care centre policy.
Consistent Uses: The information in these records will be used for administrative and statistical purposes associated with the establishment of a day care centre. It will also be used for the evaluation and monitoring of the federal public service workplace day care policy. The information may be disclosed to Treasury Board, the department, an authorized committee of the department, a custodian department and the Board of Directors of the Day Care Centre. Together with the linked information from the files identified below, this information will form the basis for tabulations of the extent and type of employee day care users.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSE 930

I. Index of Central Personal Information Banks

Title	Responsible Institution	Bank Number
Accelerated Economist Training Program (AETP): Inventory of Applicants and Participants	Canada Public Service Agency	CPSA PCE 701
Accelerated Executive Development Program (AEXDP): Inventory of Applicants	Canada Public Service Agency	CPSA PCE 768
Accelerated Executive Development Program (AEXDP): Inventory of Participants	Canada Public Service Agency	CPSA PCE 769
Access to Information and Privacy (ATIP) Community Awards for Excellence	Treasury Board of Canada Secretariat	TBS PCE 704
Adjudication – Section 92 (PSSRA) References	Treasury Board of Canada Secretariat	TBS PCE 705
Adjudication – Section 98 and 99 (PSSRA) References	Treasury Board of Canada Secretariat	TBS PCE 706
Analytical Environment	Public Service Commission of Canada	PSC PCE 707
Appeal Hearings	Public Service Commission of Canada	PSC PCE 708
Applications for an Extension of Time in Respect of a Grievance	Public Service Labour Relations Board	PSLRB PCE 715
Applications for Extension of Time	Public Service Labour Relations Board	PSLRB PCE 710
Assessment Centre for Executive Appointment (AC for EXA)	Public Service Commission of Canada	PSC PCE 711
Assistant Deputy Minister (ADM) Prequalification Process (PQP): Inventory of Applicants	Canada Public Service Agency	CPSA PCE 770
Assistant Deputy Minister (ADM) Prequalification Process (PQP): Inventory of Participants	Canada Public Service Agency	CPSA PCE 771
Assistant Deputy Minister and Successful PQP Personal Files	Canada Public Service Agency	CPSA PCE 714
Assistant Deputy Minister Business Support System	Canada Public Service Agency	CPSA PCE 715
Assistant Deputy Minister Resourcing – Closed Competition: Advertised Internal Process	Canada Public Service Agency	CPSA PCE 716
Assistant Deputy Minister Resourcing – Deployment from Pool	Canada Public Service Agency	CPSA PCE 717
Assistant Deputy Minister Resourcing – Open Competition: Advertised External Process	Canada Public Service Agency	CPSA PCE 718
Assistant Deputy Minister Resourcing – Without Competition: Non-advertised External and Internal Processes	Canada Public Service Agency	CPSA PCE 719
Career Assignment Program (CAP): Inventory of Nominees and Participants	Canada Public Service Agency	CPSA PCE 751
Career Consultation and Development, Diversity Management: Senior Levels	Public Service Commission of Canada	PSC PCE 721
Case Review and Investigation Files	Public Sector Integrity Canada	PSIO PCE 700
Certification	Treasury Board of Canada Secretariat	TBS PCE 722
Classification Grievances Tracking System	Canada Public Service Agency	CPSA PCE 723
Classification Standards Review System	Canada Public Service Agency	CPSA PCE 724
Complaint/Grievance Mediation	Public Service Labour Relations Board	PSLRB PCE 726
Complaints - Canada Labour Code - Part II	Public Service Labour Relations Board	PSLRB PCE 727
Complaints by Bargaining Agents	Treasury Board of Canada Secretariat	TBS PCE 728
Complaints of Unfair Labour Practices	Public Service Labour Relations Board	PSLRB PCE 729
Complaints under Section 190 of the Public Service Labour Relations Act (PSLRA)	Public Service Labour Relations Board	PSLRB PCE 730
Consent to Prosecute	Public Service Labour Relations Board	PSLRB PCE 731
Course Registration and Information	Canada School of Public Service	CSPS PCE 732
Crown Housing Records	Public Works and Government Services Canada	PWGSC PCE 701
Decisions of Safety Officers	Public Service Labour Relations Board	PSLRB PCE 734
Deployment Recourse	Public Service Commission of Canada	PSC PCE 736
Determination of Designated Positions	Public Service Labour Relations Board	PSLRB PCE 737
Employee Medical Records at Ste. Anne's Hospital	Veterans Affairs Canada	VAC PCE 705
Employment Equity Data Bank (EEDB)	Canada Public Service Agency	CPSA PCE 739
Enlargement of Time to Present a Grievance	Treasury Board of Canada Secretariat	TBS PCE 740
Entitlements and Deductions System	Canada Public Service Agency	CPSA PCE 741
EX-04 To EX-05 Promotion Process	Canada Public Service Agency	CPSA PCE 742
Exclusion System (EXCL)	Canada Public Service Agency	CPSA PCE 743
Executive Counselling Services Assessment Results	Public Service Commission of Canada	PSC PCE 744
Executive Group Classification Information System	Canada Public Service Agency	CPSA PCE 745
Executive Resourcing	Public Service Commission of Canada	PSC PCE 746
Extra Duty Reporting System	Canada Public Service Agency	CPSA PCE 747
Former Civilian Employees — Employee Personnel Record	Library and Archives Canada	LAC PCE 748
Government Compensation Records	Human Resources and Social Development Canada	HRSDC PCE 701
Grievances	Treasury Board of Canada Secretariat	TBS PCE 750
Health Unit Files	Health Canada	HCan PCE 703
Incentive Awards	Canada Public Service Agency	CPSA PCE 752
Incumbent System	Canada Public Service Agency	CPSA PCE 753
Insurance Application Cards	Public Works and Government Services Canada	PWGSC PCE 703
Interchange Canada: Inventory of Applicants and Participants	Canada Public Service Agency	CPSA PCE 729
Language Review Committee	Canada School of Public Service	CSPS PCE 758
Language Training Module (LTM)	Canada Public Service Agency	CPSA PCE 759
Language Training Orientation	Canada School of Public Service	CSPS PCE 760
Language Training Services	Canada School of Public Service	CSPS PCE 761
Leave of Absence to Seek Election	Public Service Commission of Canada	PSC PCE 763
Leave Reporting System	Canada Public Service Agency	CPSA PCE 764
Leave Without Pay System	Canada Public Service Agency	CPSA PCE 765
Management Resources Information System (MRIS)	Public Service Commission of Canada	PSC PCE 766
Mediation, Investigation and Coaching in the Prevention and Resolution of Harassment in the Workplace	Public Service Commission of Canada	PSC PCE 768
Mobility File	Canada Public Service Agency	CPSA PCE 769
National Joint Council (NJC) Travel Directive Exception – Individual Cases	Treasury Board of Canada Secretariat	TBS PCE 803
National Joint Council Grievances	Treasury Board of Canada Secretariat	TBS PCE 770
Objections to Managerial and Confidential Exclusions	Public Service Labour Relations Board	PSLRB PCE 771
Occupational Health Medical Records	Health Canada	HCan PCE 701
Official Languages Exclusion Approval Order	Public Service Commission of Canada	PSC PCE 774
Official Languages Information System (OLIS II)	Canada Public Service Agency	CPSA PCE 775
Other Inquiries	Public Service Commission of Canada	PSC PCE 776
PERSFILE Automated Index System	Library and Archives Canada	LAC PCE 777
Persons Appointed under an Exclusion Approval Order	Public Service Commission of Canada	PSC PCE 780
Pilot Project in Disability Management	Human Resource and Social Development Canada	HRSDC PCE 705
Point of Contact (Assignment Service)	Canada Public Service Agency	CPSA PCE 782
Policy Research and Development Program (PRDP)	Canada Public Service Agency	CPSA PCE 777
Position Classification Information System (PCIS)	Canada Public Service Agency	CPSA PCE 784
Public Service Health Medical Advisory Committee	Health Canada	HCan PCE 702
Public Service Pay Systems	Public Works and Government Services Canada	PWGSC PCE 705
Public Service Pension Cases	Treasury Board of Canada Secretariat	TBS PCE 789
Public Service Pensions Data Bank	Public Works and Government Services Canada	PWGSC PCE 702
Reference to Adjudication of Individual Grievances	Public Service Labour Relations Board	PSLRB PCE 792
References of Grievances to Adjudication	Public Service Labour Relations Board	PSLRB PCE 791
Relocation Policy Exceptions – Individual Cases	Treasury Board of Canada Secretariat	TBS PCE 792
Requests for Review of Decisions	Public Service Labour Relations Board	PSLRB PCE 793
Revocation of Certification of Bargaining Agents	Public Service Labour Relations Board	PSLRB PCE 794
Second Language Evaluation (SLE) Examiners	Public Service Commission of Canada	PSC PCE 796
Special Measures Program Participants	Public Service Commission of Canada	PSC PCE 798
Special Pension Plans	Treasury Board of Canada Secretariat	TBS PCE 799
Staffing Consultant Certification	Public Service Commission of Canada	PSC PCE 800
Statutory and Regulatory Priorities	Public Service Commission of Canada	PSC PCE 801
Submissions to Treasury Board	Treasury Board of Canada Secretariat	TBS PCE 802
Workforce Adjustment Monitoring (WFAM) System	Canada Public Service Agency	CPSA PCE 804

List of Institutions

2875039 Canada Limited (See Canada Post Corporation)
2875047 Canada Limited (See Canada Post Corporation)
3906949 Canada Inc. (See Canada Post Corporation)

P

Q

Québec Port Authority

R

RCMH-MRCF Inc. (See Royal Canadian Mint)
Red Isle Private Investments Inc. (See Public Sector Pension Investment Board)
Revera Inc.
Ridley Terminals Inc.
Royal Canadian Mint
Royal Canadian Mounted Police
Royal Canadian Mounted Police External Review Committee

S

Saguenay Port Authority
Sahtu Land and Water Board
Sahtu Land Use Planning Board
Saint John Port Authority
Seaway International Bridge Corporation, Ltd
Security Intelligence Review Committee
Sept-Îles Port Authority
Social Sciences and Humanities Research Council of Canada
St. John’s Port Authority
Standards Council of Canada
Statistics Canada
Status of Women Canada
Statute Revision Commission (See Department of Justice Canada)
Sustainable Development Technology Canada

T

Telefilm Canada
Thunder Bay Port Authority
Toronto Port Authority
Transport Canada
Transportation Safety Board of Canada
Treasury Board of Canada Secretariat
Trinity Bay Private Investments Inc. (See Public Sector Pension Investment Board)
Trois-Rivières Port Authority

V

Vancouver Fraser Port Authority
Veterans Affairs Canada
Veterans Review and Appeal Board
VIA Rail Canada Inc.

W

Western Economic Diversification Canada
Windsor Port Authority

Y

Yukon Environmental and Socio-Economic Assessment Board
Yukon Surface Rights Board