Sources of Federal Government Information 2008
Info Source
Sources of Federal
Government Information
2008
Introduction
Foreword
Info Source is a series of publications containing information about and/or collected by the Government of Canada. The primary purpose of Info Source is to assist individuals exercise their rights under the Access to Information Act and the Privacy Act. Info Source also supports the federal government's commitment to facilitating access to information regarding its activities.
Info Source includes the following four publications:
Info Source: Sources of Federal Government Information:
- provides information about the functions, programs, activities and related information holdings of federal government institutions subject to the Access to Information Act and the Privacy Act; and
- provides individuals and employees of the federal government with relevant information to access personal information about them held by federal government institutions subject to the Privacy Act.
Info Source: Sources of Federal Employee Information:
- provides information to assist current and former federal government employees locate personal information about them held by federal government institutions and to exercise their rights under the Privacy Act.
Info Source: Bulletin – Statistical Reporting:
- contains statistical information about access to information and privacy requests on an annual basis; and
- provides cumulative statistics about access to information and privacy requests since 1983.
Info Source: Bulletin – Federal Court Case Summaries:
- includes an annual summary of federal court cases related to the Access to Information Act and the Privacy Act.
A. Roles and Responsibilities
Treasury Board Secretariat
The Access to Information Act and the Privacy Act assign responsibility to the President of Treasury Board (as the designated Minister) to create and disseminate information annually about federal government institutions' programs and activities and the personal information they collect, use and disclose. Treasury Board Secretariat fulfills this role by compiling and distributing the Info Source publications.
Library and Archives Canada
In accordance with the Library and Archives of Canada Act, Library and
Archives Canada is charged with various responsibilities regarding the disposition of records created by federal institutions. These responsibilities include the authorization of records destruction by government institutions and the preservation of records for historical or archival purposes.
For more information, please see: http://www.collectionscanada.gc.ca/index-e.html.
Federal Government Institutions
Federal government institutions are responsible for sound management practices and decisions in responding to requests from applicants and with respect to the handling and protection of personal information.
Institutions are also responsible for providing comprehensive, accurate and up-to-date descriptions of their functions, programs, activities, related information holdings and collections of personal information for the Info Source publications on an annual basis. Each institution is responsible for the information it submits.
Each federal institution also has an Access to Information and Privacy (ATIP) Coordinator or a Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
Office of the Information Commissioner
The Information Commissioner investigates complaints from people who believe they have been denied rights under the Access to Information Act. An independent ombudsman appointed by Parliament, the Information Commissioner has investigative powers and mediates between dissatisfied applicants and government institutions.
For more information, please see: www.infocom.gc.ca.
Office of the Privacy Commissioner
The mandate of the Office of the Privacy Commissioner of Canada is overseeing compliance with the Privacy Act, which covers the personal information-handling practices of federal government departments and agencies. The mission of the Office of the Privacy Commissioner of Canada is to protect and promote the privacy rights of individuals. The Commissioner works independently from any other part of the government to investigate complaints from individuals with respect to the federal public sector and the private sector.
For more information, please see: www.privcom.gc.ca.
B. Access to Information Act
The Access to Information Act provides Canadian citizens and permanent residents, as well as all individuals who are present in Canada (but who are not Canadian citizens or permanent residents) and all corporations present in Canada, the right of access to records under the control of a government institution. The Act complements, but does not replace, other means of obtaining government information and it is not intended to limit in any way the access to government information that is normally available to the public upon request.
Some information may not be released
Under the Access to Information Act, some information may not be provided for specific reasons. There are two (2) kinds of exceptions to the right of access: exemptions and exclusions.
Exemptions: Exemptions protect certain types of information that could cause harm if released. For example, some information on national security, law enforcement or trade secrets.
Exclusions: The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet documents.
Note: The Access to Information Act cannot give individuals access to records that are not under the control of a federal government institution, such as those maintained by provincial or municipal governments or by private organizations such as commercial banks and credit bureaus.
C. Privacy Act
In their day-to-day operations, federal government institutions collect personal information from almost all Canadians. The Privacy Act provides Canadian citizens and permanent residents, as well as all individuals who are present in Canada (but who are not Canadian citizens or permanent residents), a right of access to personal information about themselves that is under the control of a government institution. It also protects against unauthorized disclosure of that personal information.
Under the Privacy Act, personal information is defined as "information about an identifiable individual that is recorded in any form". This can include information relating to the race, national or ethnic origin, colour, religion, age or marital status of an individual, the education or the medical, criminal, financial or employment history of an individual, the address, fingerprints or blood type of the individual and any identifying number, symbol or other particular assigned to the individual.
Some personal information is confidential
Under the Privacy Act, there is some personal information that federal government institutions may not release. This information normally relates to other people, sensitive national security matters or law enforcement investigations.
Safeguarding personal information
The protection of an individual's personal information and privacy is a very important aspect of the Privacy Act. The Act states how and when the government may collect, store and dispose of personal information. It also indicates specifically why and how the information may be used or given out, as well as who may use or receive it.
Disclosing personal information
The government may only disclose an individual's personal information to someone else with the individual's consent, or when one or more of the criteria outlined in the Privacy Act are met, such as a requirement to comply with a subpoena.
Personal Information Banks
Personal Information Banks provide a description of the types of personal information about individuals that is held by federal government institutions. The Privacy Act requires that Personal Information Banks include all personal information that is organized and retrievable by a person's name or by an identifying number, symbol or other particular assigned only to that person. Personal Information Banks must also include personal information that has been or is being used, or is available for use for an administrative purpose.
Please see the Glossary of Terms in Section G for descriptions of the various types of Personal Information Banks and an explanation of their contents.
Note: The Privacy Act cannot give individuals access to personal information that is not under the control of a federal government institution, such as personal information collected by provincial or municipal governments or by private organizations such as commercial banks and credit bureaus.
D. How to Apply
Access to Information Act
The following procedures should be followed when making a formal request under the Access to Information Act.
- Obtain an Access to Information Request form from the Treasury Board Secretariat web site: http://www.tbs-sct.gc.ca/tbsf-fsct/350-57-eng.asp). If the form is not used, a letter may be sent instead. See the instructions below.
- Enclose the application fee.
- Send the form or the letter to the Access to Information Coordinator of the appropriate federal government institution. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
If a letter is submitted instead of the Access to Information Request form, the following information must be included:
- statement that the information is being requested under the Access to Information Act:
- name of the appropriate federal government institution;
- description of the records (be as specific as possible);
- preferred method of viewing the records (e.g. receiving photocopies of the original documents or viewing the originals in the government office where they are located);
- name, street, address, city or town, province or territory, postal code, telephone number(s) and signature of the applicant;
- date of request; and
- application fee.
Fees and costs
An application fee of $5 applies and additional costs may be charged for each request. Applicants will be notified in advance if there are additional costs and if a deposit is required.
Cheques and money orders are payable to the Receiver General of Canada with some exceptions.
Please refer to Section F - Institutions Without Receiver General Accounts for a list of federal government institutions to which access to information requests must be accompanied by cheques or money orders made out to the institution itself and not to the Receiver General of Canada.
Time to process a request
Under the Access to Information Act, federal government institutions must acknowledge a request within 30 days, however, in special cases, more time may be needed to process a request. Applicants who feel that it is taking too long to process their requests may submit a complaint to the Office of the Information Commissioner (See Section A – Roles and Responsibilities).
Privacy Act
The following procedures should be followed when making a formal request under the Privacy Act.
- Obtain a Personal Information Request Form from the Treasury Board Secretariat web site: http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp).
- Send the form to the Privacy Coordinator of the appropriate federal institution. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
There is no fee to apply for information under the Privacy Act.
To change personal information
If an individual believes that the personal information a federal institution has on file about them is untrue or misleading, they may ask to have it corrected. Even if the institution does not agree to change this information, it must make a note that a request for the change was made and attach the note to the file.
Time to process a request
Under the Privacy Act, all or most of the information requested should be provided to an applicant within 30 days of receiving the request. If a time extension is required, the applicant will be notified within the first 30 days and told why up to another 30 days may be needed. Applicants who feel that it is taking too long to process their requests may submit a complaint to the Office of the Privacy Commissioner (See Section A – Roles and Responsibilities).
E. Where to obtain Info Source
For more information about Info Source, the Access to Information Act or the Privacy Act, please contact:
Treasury Board of Canada Secretariat
219 Laurier Avenue West, 14th Floor
Ottawa, Ontario K1A 0R5
General Enquiries: 613-946-4945
Facsimile: 613-957-8020
E-Mail: infosource@tbs-sct.gc.ca
Internet: www.tbs-sct.gc.ca
To purchase a copy of Info Source: Sources of Federal Government Information or Info Source: Sources of Federal Employee Information on CD-ROM, please contact:
Publishing and Depository Services
Public Works and Government Services Canada
Ottawa, Ontario K1A 0S5
E-Mail: publications@pwgsc.gc.ca
Telephone: 613-941-5995
Telephone Toll-free: 1-800-635-7943 (Canada & US)
Facsimile: 613-954-5779
Facsimile Toll-free: 1-800-565-7757 (Canada & US)
Internet: http://publications.gc.ca
All Info Source publications are available free of charge on the Internet at: www.infosource.gc.ca.
F. Institutions without Receiver General Accounts
Access to Information Requests being sent to the following institutions must be accompanied by cheques or money orders made out to the institution itself and not to the Receiver General of Canada:
Asia Pacific Foundation of Canada
Atlantic Pilotage Authority Canada
Bank of Canada
Blue Water Bridge Authority
Business Development Bank of Canada
Canada Council for the Arts
Canada Deposit Insurance Corporation
Canada Mortgage and Housing Corporation
Canada Post Corporation
Canada Science and Technology Museum Corporation
Canadian Air Transport Security Authority
Canadian Commercial Corporation
Canadian Cultural Property Export Review Board
Canadian Museum of Civilization Corporation
Canadian Polar Commission
Canadian Tourism Commission
Canadian Wheat Board
Farm Credit Canada
Federal Bridge Corporation Limited
Federal Public Service Health Care Plan Administration Authority
First Nations Financial Management Board
First Nations Statistical Institute
International Development Research Centre
Jacques Cartier and Champlain Bridges Incorporated, The
Laurentian Pilotage Authority Canada
Mackenzie Valley Environmental Impact Review Board
Marine Atlantic Inc.
Montreal Port Authority
National Capital Commission
Office of the Chief Electoral Officer
Old Port of Montreal Corporation Inc.
Pierre Elliott Trudeau Foundation, The
Port Alberni Port Authority
Prince Rupert Port Authority
Royal Canadian Mint
Saguenay Port Authority
Saint John Port Authority
Seaway International Bridge Corporation, Ltd.
St. John's Port Authority
Standards Council of Canada
Sustainable Development Technology Canada
Toronto Port Authority
Trois-Rivières Port Authority
Vancouver Fraser Port Authority
VIA Rail Canada
Windsor Port Authority
Yukon Surface Rights Board
G. Glossary of Terms
| TERM | DEFINITION |
|---|---|
| Administrative Purpose | The use of personal information in a decision making process that directly affects that individual. This includes all uses of personal information for confirming identity (i.e. authentication and verification purposes) and for determining eligibility of individuals for government programs. |
| Bank Number | A field in a Personal Information Bank. This unique identifying number is created by each institution for each PIB using the institution's Federal Identity Program acronym or commonly used acronym, Personal Information Bank code (e.g. PPU, PPE, etc.), and the institution's assigned reference number. |
| Class of Individuals | A field in a Personal Information Bank. Identifies the group or category of individuals about whom the information relates; e.g. current and former employees, contractors, program applicants, etc. |
| Classes of Personal Information | Other personal information not used administratively or not retrievable by personal identifier; for example, instance unsolicited opinions, complaints or correspondence.This category was created to ensure that federal institutions account for all of the personal information that they hold. |
| Classes of Records | Descriptions of the records created, collected and maintained by a federal institution as evidence of and information about a particular institutional program or activity.
Formerly referred to as Program Records. |
| Consistent Uses | A field in a Personal Information Bank. Itemizes the potential or related uses for which the personal information may be used or disclosed. |
| Data Matching | An activity involving the comparison of personal information from different sources, including sources within the same government institution, for administrative or non-administrative purposes. Data-matching includes the disclosure or sharing of personal information with another organization for data-matching purposes. |
| Description (Classes of Records) | A field in a Class of Record description. Identifies the records that an institution creates, collects and maintains as evidence of its mandated programs and activities. |
| Description (Personal Information Bank) | A field in a Personal Information Bank. Indicates the specific personal information contained in the records which the PIB is describing. For example, name, address, telephone number, age, sex, marital status, country of birth, citizenship, employee identification numbers, fingerprints, etc. |
| Document Types | A field in a Class of Record description. Identifies specific document types that are contained in an institution's files. |
| Format | An optional field in a Class of Record description. Specifies records contained in an institution's files that have been created in a non-standard format such as photographs, audio-visual recordings, maps, etc. |
| Government Institution | Government institutions are defined in the Access to Information and Privacy Acts as:
About 250 Government institutions are subject to the Acts. |
| Manual | Instructions, handbooks or procedures used by employees in administering or carrying out institutional programs and activities that affect members of the general public. |
| Personal Information Bank (PIB) | A description of personal information that is organized and retrievable by a person's name or by an identifying number, symbol or other particular assigned only to that person. The personal information described in the personal information bank has been used, is being used, or is available for an administrative purpose and is under the control of a government institution.
There are three types of Personal Information Banks in this publication. |
| Personal Information Bank –Central | Central Personal Information Banks describe personal information about members of the general public and employees (current and former) from all or several federal government institutions and are maintained by central federal government departments and agencies such as the Public Service Commission of Canada, Public Works and Government Services Canada, and the Treasury Board of Canada Secretariat.
|
| Personal Information Bank – Institution-Specific | Institution-Specific Personal Information Banks describe personal information about members of the general public and employees (current and former) that is contained in the records of a specific federal government institution.
|
| Personal Information Bank – Standard | Standard Personal Information Banks describe personal information about members of the general public and employees (current and former) that may be found in records created, collected and maintained by most federal government institutions to support common internal functions, programs and activities such as communications, travel and employment. Standard Personal Information Banks are created by Treasury Board Secretariat.
|
| Purpose | A field in a Personal Information Bank. Provides an explanation of the reason why the personal information was obtained or compiled. |
| Record Number | A field in a Class of Record description. This unique identifying number is created by each institution for each Class of Record description using the institution's Federal Identity Program acronym (or commonly used acronym) and the institution's reference number. |
| Reading Room | The Access to Information Act requires all federal institutions subject to the Act to provide facilities where their information and/or manuals can be reviewed. One or more locations may be provided by an institution. |
| Records Disposition Authority (RDA) Number | A field in a Personal Information Bank. A unique number assigned by Library and Archives Canada. A Records Disposition Authority is the instrument that the Librarian and Archivist of Canada issues to enable government institutions to dispose of records which no longer have operational or other utility. There are three disposition methods – destroying the records (at the discretion of institutions), transferring historical records to the control of Library and Archives Canada, or removing records from the control of the Government of Canada; e.g. transferring them to a Special Operating Agency or other level of government. |
| Related Record Number | A field in a Personal Information Bank. Personal Information Banks must be cross-referenced to institutional Classes of Records. See the definition of Record Number above. |
| Retention and Disposal Standards | A field in a Personal Information Bank. Identifies the length of time records are maintained under the control of an institution and the point at which the final disposition is applied. |
| Standard Classes of Records | Standard Classes of Records describe records created, collected and maintained by most federal government institutions in support of common internal functions, programs and activities such as Human Resources Management, Materiel Management, and General Administrative Services. Standard Classes of Records are developed by Treasury Board Secretariat. |
| TBS Registration Number | A field in a Personal Information Bank. Unique number assigned by Treasury Board Secretariat once a Personal Information Bank has been reviewed and approved. |
Access to Information and Privacy Coordinators
Each federal institution also has an Access to Information and Privacy (ATIP) Coordinator or a Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
H. Index of Standard Classes of Records
Alphabetical Navigation:
I. Description of Standard Classes of Records
Treasury Board Secretariat has developed Standard Classes of Records to describe records created, collected and maintained by most federal government institutions in support of common internal functions, programs and activities. Institutions may include one or more of these standard descriptions in their chapters rather than develop institution-specific Class of Record descriptions.
Individuals seeking access to the Standard Classes of Records of a particular government institution should forward their requests to the institution's Access to Information and Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
Accounts and Accounting
Description: Accounts and accounting generally; cash accounts; accounts payable; accounts receivable; and standing advances.
Record Number: PRN 915
Acts and Legislation
Description: Acts and legislation - general, departmental, federal, foreign and provincial.
Record Number: PRN 902
Access to Information and Privacy Requests
Description: Includes material related to the administration of, and internal procedures for, the processing of formal and informal requests, in accordance with the Access to Information Act and/or the Privacy Act. These records may contain the requests made by individuals to obtain access to information under the control of the institution in accordance with the Access to Information Act and/or the Privacy Act, related replies and information related to their processing, such as the software systems used within institutions to manage the administration of access and privacy requests, e.g. ATIP Flow, ATIP Image software, etc. These records may include requests for correction of personal information; informal requests; complaints, investigations and requests for judicial review; consultations received from or sent to other institutions; requests for advice received from institutional officials that raise privacy and/or access to information concerns, etc.
Document Types: These records may include material related to cases leading to a change of policy or procedure, material related to reports to Parliament on the administration of the Acts; conference material; committee information; copies of relevant legislation, and related policies, as well as information related to the interpretation and application of these laws and policies.
Record Number: PRN 930
Administration
Description: Administration generally; accidents generally; motor vehicle accidents; agreements; appreciation; complaints and enquiries; associations, clubs and societies; audit, review and evaluation; badges, emblems and flags; bilingualism and biculturalism; cafeterias and eating facilities; campaigns and canvassing; ceremonies and celebrations; circulars, directives and orders; committees; conferences, meetings and symposia; corporations, companies and firms; emergency measures; inventions, patents and copyrights; licences and permits; parliamentary matters; plans and programs; reports and statistics; visits and tours.
Record Number: PRN 901
Administration and Management Services
Description: Administrative and management services generally; correspondence management; duplication services; electronic data processing; electronic networks; forms management; information services; legal services; library services; mail, messenger and postal services; management services; records management; security services; telecommunications; travel and transportation services; secretarial, typing and word processing services; translation services.
Record Number: PRN 903
Audits
Description: Auditor General reports and internal audit reports.
Record Number: PRN 916
Automated Document, Records, and Information Management Systems
Description: Automated document, records and information management systems are used to manage the full life cycle, from creation/collection to final disposition, of electronic documents (e-mail, word processing documents, spreadsheets, graphics, images, etc.), as well as non-electronic records (hard copy, posters, photographs, video tapes, audio tapes, maps, etc.). Information contained within the automated system may be entered in an electronic format, i.e. the capture of an electronic object or the creation of an electronic object through scanning (OCR), or a summary (profile) of the non-electronic information that is manually entered into the automated system. This document/records/information life cycle management is done to facilitate compliance with the existing legislative and policy framework for the federal government. Automated systems of this type normally allow for the integration of records and document management, imaging, and optical character recognition (OCR). Other features include the ability to search the information repositories for any word or string of words (full-text index searching and retrieval) and reporting capabilities. The automated system may also be electronically integrated with the institution's correspondence tracking system that is used to manage the tracking of incoming correspondence to ensure that responses about departmental policies, programs, initiatives and issues are prepared in a consistent and time-efficient manner.
Document Types: The records related to Automated Document, Records and Information Management Systems may contain information about the institution's functional requirements, system specifications, the Treasury Board shared systems initiative, training information, procedures for the use of the system, implementation plans, maintenance procedures, migration strategies, technical support mechanisms, etc.
Record Number: PRN 929
Boards, Committees and Councils
Description: Includes records related to the establishment, organization, functions, activities and management of boards, committees, and councils (including Governor in Council appointments) which are exclusive to a
particular institution and which have been established to provide oversight, guidance and recommendations to the
institution. Records may include information related to the nomination, appointment,
resignation and/or termination of members including criteria for the
identification and selection of members, terms and conditions of appointment (e.g. salary,
honoraria, per diem rates) roles and responsibilities, and administrative
support documentation. Records may also include correspondence among members
and with the institution, as well as the relevant Minister's Office about the
selection of individuals and with the Privy Council Office about
Governor-in-Council appointees.
Document Types: Terms of reference, agendas, minutes of meetings, notices, proceedings, recommendations documents, briefing and discussion papers, curricula vitae, travel claims, policy documents, photographs, communications materials released in all formats (including institutional web sites), speeches, audit and evaluation documentation, copies of Annual Reports, Orders-in-Council, correspondence, backgrounders, reports, etc.
Record Number: PRN 938
Business Continuity Planning
Description: In compliance with the 2004 Operational Security Standard - Business Continuity Planning (BCP) Program, institutions must establish a Business Continuity Planning Program. This program provides for the continued availability of services and associated assets that are critical to the health, safety, security or economic well-being of Canadians or the effective functioning of government. The BCP Program complements emergency preparedness that is mandated by legislation or government policy (e.g. fire and building evacuation plans; civil emergency plans). It also supports planning that is necessary to restore other-than-critical services and their associated assets and resources; departments should use this program to incorporate their planning for other-than-critical services. The types of incidences for which the BCP may be initiated may vary from a minor incident, such as a building-specific power outage or an equipment or system failure, to one of provincial or national proportions. The BCP outlines and coordinates: the efforts of institutional staff; and the implementation of advance arrangements and procedures to ensure that the institution can continue or restart critical business operations within a reasonable timeframe.
Document Types: The records related to Business Continuity Planning may contain information about: Recovery plans; network and/or data backup procedures; emergency and recovery resources; service level agreements (including Memorandums of Understanding with other federal institutions); time-sensitive business functions; recovery or emergency response team members; essential records; plan escalation procedures; notification procedures for emergency response teams, institutional staff, Minister's staff, federal, provincial and municipal bodies; plan activation procedures; Command, Control and Emergency Centre Operations; Delegation/Designation of Authority; detailed business resumption, recovery and restoration procedures; software tools to create, and maintain the BCP; media handling procedures; etc..
Record Number: PRN 928
Budgets
Description: Budgets generally; estimates and supplementary estimates; and program forecasts.
Record Number: PRN 917
Buildings
Description: Buildings generally; acquisition; alterations and repairs; construction; contracts; damages; disposal; fire and fire prevention; and maintenance.
Record Number: PRN 906
Buildings and Properties
Description: Buildings and properties generally; accommodation; accounting and inventories; planning and requirements; reports and statistics.
Record Number: PRN 905
Classification of Positions
Description: Classification generally; audits; category and group; individual positions; and standards.
Record Number: PRN 919
Communications
Description: Includes records related to the management of an institution's internal and external communications. The Communications function includes, but is not limited to, the following activities: providing communications support and advice to ministers and senior officials on (non‑partisan) government matters, including the preparation of speeches, news releases, briefing notes, presentations, memoranda and correspondence;preparing and implementing communications plans and strategies (including analyses of the internal and external environments) in support of institutional policies, programs, services and initiatives; preparing, producing and disseminating information using all forms of media and graphic arts, including electronic publishing; collaborating with other Government of Canada institutions to promote common communication objectives; integrating all communication activities, including Internet applications, marketing, advertising, public opinion research and media relations to promote consistent and well co‑ordinated communications with the public; providing, co‑ordinating or contracting media monitoring services; communicating with the public, federal institutions, other government institutions (municipal, provincial, international) and private sector organizations and providing information services through the Internet and other electronic media; planning, co‑ordinating, implementing and evaluating advertising, publishing and public awareness programs and campaigns; planning, co‑ordinating and promoting the institution's participation in public events, including fairs and exhibitions; cultivating media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews; marketing and supplying publications by the institution in various formats including the production, distribution and evaluation of film, video, audiovisual and multimedia productions via manual or electronic production (e.g. design, layout, typesetting, desktop publishing, printing, binding, etc.); developing and administering guidelines on the consistency in written style, graphic design etc. within the institution's documents; and designing logos, letterhead, stationery, publications etc. that incorporate the corporate image of the institution. Records may include information related to media relations, media monitoring and analysis, strategic communications advice and planning, public opinion research and analysis, institutional publications, the development, design, management and maintenance of internal and external websites, and the development and maintenance of internal and external mailing and distribution lists.
Document Types: Media analyses and media lines, communications plans, announcements, communiqués, newsletters and updates to staff, news releases, backgrounders, fact sheets, media advisories, speeches, questions and answers, scenario notes, speaking notes, briefing notes, calendar of planned events, news-clippings, biographies, protocols, PowerPoint presentations, mailing and distribution lists, public opinion research reports, style guides, institutional communications policies, guidelines, standards and procedures, notices, pamphlets, service/customer satisfaction studies, omnibus surveys,literature reviews, crisis and emergency communications plans and policies, documentation pertaining to the Depository Services Program, brochures, print and electronic publishing documentation, website content, and copies of institutional publications in all formats.
Record Number: PRN 939
Co-operation and Liaison
Description: Co-operation and liaison generally and at the federal, international, provincial, university, college and school levels.
Record Number: PRN 904
Disclosure to Investigative Bodies
Description: Includes records related torequests made to institutions by federal investigative bodies (as defined in Schedules 2, 3, and 4 of the Privacy Regulations) for information to facilitate investigations pursuant to paragraph 8(2)(e) of the Privacy Act and to the institution's response. The request from the investigative body must be received in writing and must include the following information: name of the investigative body, name of the individual who is the subject of the request or some other personal identifier, description of the requested information, section of the federal or provincial statute under which the investigative activity is being undertaken, and the name, title, and signature of the requester. The institution receiving the request must also indicate the following: decision to accept or refuse the request, date the request was received, title(s) of any relevant personal information bank(s) describing the personal information being requested, name, title, and signature of the official who authorized the response, and the name of the institution. The records must also contain copies of the information that was disclosed in response to the request. The records may also contain correspondence with the Privacy Commissioner of Canada and other information relating to the processing of the requests.
Document Types: Requests for information, responses and related correspondence, reports, policy interpretation, legal opinions, disclosure review and response procedures, copies of internal directives, etc.
Record Number: PRN 937
Equipment and Supplies
Description: Equipment and supplies generally; accountability and inventories; catalogues; clothing; disposal and surplus; food; forms; fuels; laboratory; loans; maintenance and repairs; price lists and stationery.
Record Number: PRN 909
Finance
Description: Finance generally; agreements and arrangements; allotments and transfers; allowances; banks and banking; cheques; claims; contracts; currency; encumbrances; expenditures; fees; funds; revolving funds and working capital advances; grants; signing authorities; taxes and travel allowances; and expenses.
Record Number: PRN 914
Furniture and Furnishings
Description: Furniture and furnishings generally; beds and bedding; chesterfields and sofas; drapes; filing cabinets; household and office furniture and furnishings; and pictures.
Record Number: 910
Hospitality
Description: Hospitality is the provision of a reception, meal or entertainment to guests of government institutions, including social events or ceremonies in accordance with established policies and guidelines. Records related to hospitality events may contain information about the circumstances of the function, including any event requiring special authority; the form of hospitality; cost; location; number of attendees listed by category, i.e. guests, government employees; and approvals by the appropriate delegated officials.
Document Types: The records may contain information about the function nature and scope, function type, i.e. dinner, reception, etc.; function location, i.e. private residence, restaurant, conference; financial limitations, who provided services related to the function, hospitality event protocols, etc. The records may also contain information about Hospitality Policies and Guidelines, financial signing authorities, the publication of hospitality information posted on-line, etc.
Record Number: PRN 933
Human Resources
Description: Human resources generally; career management; inventories; performance appraisal; reports and statistics; requirements and utilization.
Record Number: PRN 921
Information Technology Services
Description: This includes records related to the computer equipment and associated software for both institutional computer networks and employee workstations, electronic systems development and maintenance, technical assistant and support for networks, office systems and databases. May also include material related to the institution's technology architecture, standards and infrastructure; electronic mail systems and platforms, software and hardware acquisition, the annual planning process for the development of computer systems; and the business case process for application development and system acquisitions.
Document Types: Includes material related to network systems, hardware and/or software – including peripheral equipment, i.e. printers, Personal Digital Assistants (PDA), Wireless Handholds, system user manuals or guides, change management processes, IT training courses, personal computer or desktop support (Help Centre), computer maintenance, etc.
Record Number: PRN 932
Lands
Description: Lands - general; acquisition; concessions; development; disposal; fencing; flood control; landscaping parking areas; roads; streets and sidewalks.
Record Number: PRN 907
Occupational Health and Safety
Description: Occupational health, safety and welfare generally; counselling; health units; medical examinations; nursing services; recreation and sports; and surveys.
Record Number: PRN 922
Office Appliances
Description: Office appliances generally; calculators; data processing hardware; duplicating equipment; photographic and microfilming equipment; recorders and typewriters.
Record Number: PRN 911
Official Languages
Description: Official languages generally; identification and designation of bilingual positions; language requirements program; recruitment; and replacements.
Record Number: PRN 923
Pensions and Insurance
Description: Pensions and insurance generally; superannuation plans; Canada Pension Plan; Quebec Pension Plan; reciprocal agreements; federal, provincial and private hospital and medical insurance plans; death benefit plan; disability insurance and unemployment insurance plan.
Record Number: PRN 924
Personnel
Description: Personnel - general; accidents and injuries; appointments; attendance; awards and honours; Corps of Commissionaires; positions and levels; hours of work and overtime; leave and holidays; promotions and reclassifications; regulations and directives; reports and statistics; retirements; and separations.
Record Number: PRN 918
Physical Security
Description: In accordance with the Physical Security Standard issued under the Government Security Policy, federal institutions are responsible for the establishment and maintenance of appropriate measures (physical, procedural and psychological) to prevent, detect and respond to unauthorized access and other threats. Related to this is the establishment and use of detection devices and methods to identify attempted or actual unauthorized access as well as procedures and tools to activate effective and appropriate responses.
Document Types: Includes material related to physical security design; physical safeguards, monitoring devices, security access procedures and tools (pass/identity cards), access to restricted zones; storage, transportation and transmittal of information and goods; destruction of information and goods; and the protection of personnel and the public at large.
Record Number: PRN 931
Proactive Disclosure
Description: These records include information about the mandatory publication on institutional web sites of specifically identified government information. The purpose of making these specific information elements available on the Internet is to promote transparency, facilitate public access, and provide relevant and timely information so that Canadians are better able to hold their Government and public sector officials to account. The intent of the proactive disclosure initiative is to ensure that this information is provided in a consistent manner across government and that information is regularly updated according to established timeframes and guidelines. Federal institutions are required to update information identified for the purpose of pro-active disclosure every three months and post it on-line within 30 days of the end of each period.
Document Types: These records include information related to tools and guidance from the Treasury Board Secretariat and other lead agencies about proactive disclosure; the maintenance of web sites related to proactive disclosure; etc.
Record Number: PRN 935
Procurement and Contracting
Description: Procurement generally; contracts; local purchase orders; procedures and regulations; requisitions; standing offer agreements.
Record Number: PRN 912
Recruitment and Staffing
Description: Employment and staffing generally; applications; casual and term employees; competitions; programs recruitment; requests for staffing action; and summer students.
Record Number: PRN 920
Relocation
Description: These records are used to document and administer the relocation of individuals and their families.
Document Types: Includes material related to employee entitlements and obligations, employer obligations, third party service providers, relocation claims, etc. May also include information about rental accommodations; travel to new locations; searching for new accommodation, i.e. house hunting; hotel/motel accommodation; copies of departmental policies and procedures pertaining to relocation; moving and storage company information; etc.
Record Number: PRN 936
Salaries and Wages
Description: Salaries and wages generally; acting pay; deductions; pay rates; pay system; performance and senior merit pay; regulations; salary revisions; and severance pay.
Record Number: PRN 925
Staff Relations
Description: Staff relations generally; adjudication; bargaining agents; collective agreements and interpretations; discipline; grievances; managerial and confidential exclusions; and union relations.
Record Number: PRN 926
Training and Development
Description: Training and development generally; attendance; course content; course evaluations; individual courses; language training; nominations; plans; schedules and directives; and types of courses.
Record Number: PRN 927
Travel
Description: These records are used to document and manage the travel activities of individuals who travel in support of their institution's mandate. These records may also include information related to the proactive disclosure of relevant travel expenses as specified in the Guidance Document: Proactive Disclosure of Travel and Hospitality Expenses issued by the Treasury Board Secretariat.
Document Types: Includes material related to travel allowances, or per diem rates, travel expense claims, hotel directories, airline directories, etc. May also include copies of institutional policies and procedures pertaining to travel including the employee entitlements and obligations, employer obligations, payment for official institutional travel; etc.
Record Number: PRN 934
Utilities
Description: Utilities - general; air conditioning; electric power; water and sewage; garbage disposal; gas and oil; heating; lighting; plumbing and ventilation.
Record Number: PRN 908
Vehicles
Description: Vehicles generally; air, land and water vehicles; insurance; maintenance and repairs; operating standards; registration and licences.
Record Number: PRN 913
J. Index of Standard Personal Information Banks
| Title | Bank Number |
|---|---|
| Access to Information and Privacy Requests | PSU 901 |
| Applications for Employment | PSU 911 |
| Automated Document, Records, and Information Management Systems | PSU 904 |
| Business Continuity Planning | PSU 903 |
| Disclosure to Investigative Bodies | PSU 913 |
| Electronic Network Monitoring Logs | PSU 905 |
| Executive Correspondence Management Systems | PSU 902 |
| Governor In Council Appointments | PSU 918 |
| Hospitality | PSU 908 |
| Internal Communications | PSU 915 |
| Internal Disclosure of Wrongdoing in the Workplace | PSU 906 |
| Members of Boards, Committees and Councils | PSU 919 |
| Professional Services Contracts | PSU 912 |
| Personnel Security Screening | PSU 917 |
| Public Communications | PSU 914 |
| Relocation | PSU 910 |
| Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes | PSU 907 |
| Travel | PSU 909 |
K. Categories of Personal Information
The Description field in a Personal Information Bank indicates the specific personal information contained in the records which the bank is describing. Since much of the personal information being collected is similar, Treasury Board Secretariat has developed the following Categories of Personal Information which have been included in some registered Personal Information Banks.
- Biographical information (including work history, curriculum vitae, family information, hobbies, interests, etc.)
- Biometric information (e.g. blood type, eye scan, DNA, finger / hand prints, etc.)
- Citizenship status (e.g. citizen, landed immigrant, etc.)
- Contact information (work and / or home information includes postal and e-mail addresses, telephone, fax, cell phone numbers, etc.)
- Credit information (e.g. credit reports / scores, mortgages, liens, credit card information, bankruptcies, loans, third-party collections, etc.)
- Date of birth
- Date of death
- Educational information (e.g. school history, post-secondary institution attended, transcripts, references, etc.)
- Employee Identification Number (e.g. Personal Record Identifier, Military Record Number, etc.)
- Employment equity information (e.g. gender, designated group, visible minority, etc.)
- Employee personnel information (e.g. records of attendance and leave, notices of disciplinary action, alternative work arrangements, decisions concerning compensation and fitness for work, official languages qualifications, salary, deductions, bank account number for direct deposit, level of security clearance, performance reviews and appraisals, rating board assessments, including evaluation notes from staffing boards, training and development course applications and evaluations, etc.)
- Financial information (e.g. income, investments, debts, garnishes, etc.)
- Financial institution information (e.g. name, address, telephone number, and branch number of institution, account number(s), name(s) on the account, etc.)
- Language (e.g. spoken, written, mother tongue, etc.)
- Medical information (including psychological assessments, blood type, medications, conditions, etc.)
- Name
- Other identification numbers (e.g. fishing license, driver's license, etc.)
- Physical attributes (e.g. gender, height, weight, colour of hair and eyes, complexion, physical markings (scars, tattoos, body piercing), disabilities etc.)
- Place of birth
- Place of death
- Signature
- Social Insurance Number (SIN)
Alphabetical Navigation:
L. Descriptions of Standard Personal Information Banks
Treasury Board Secretariat has developed Standard Personal Information Bank (PIBs) to describe personal information that may be found in records created, collected and maintained by most federal government institutions to support common internal functions, programs and activities. Institutions may register one or more of these Standard Personal Information Banks and list them in their chapter rather than develop institution-specific PIBs.
Individuals seeking access to the Standard Personal Information Banks of a particular government institution should forward their requests to the institution's Access to Information and Privacy Coordinator. A list of federal government ATIP Coordinators is available at: http://www.tbs-sct.gc.ca/atip-aiprp/apps/coords/index-eng.asp.
Access to Information and Privacy Requests
Description: The records containing the information described in this bank include requests made by individuals to obtain access to information under the control of the institution in accordance with the Access to Information Act and/or the Privacy Act, the replies to such requests, and information related to their processing. These records may include requests for correction of personal information; informal requests; records related to complaints, investigations and requests for judicial review; consultations received from other institutions; and requests for advice received from institutional officials that raise privacy or access to information concerns. Personal information may include the name of the requester, mailing address, telephone and facsimile numbers, e-mail address and other processing information related to the request, as well as personal information contained in institutional records that are relevant to the request.
Note: Personal information contained in institutional
records relevant to the request is not used for administrative purposes.
Class of Individuals: Individuals who exercised their
rights under the Access to Information Act and/or the Privacy Act,
including individuals who made informal requests to obtain information under
the control of the institution.
Purpose: The information described by this bank is used to
administer the Access to Information Act and/or the Privacy Act
as well as processing and responding to informal requests. This information may
also be used during consultations with other government institutions, during
investigations by the Offices of the Information and Privacy Commissioners and
Ad hoc Commissioners responsible for investigations within the OIC and OPC and
during court reviews. Aggregate information (does not identify individuals) is
used to report to Parliament on the administration of the Acts.
Consistent Uses: Non-personal information may be used to
provide reports on ATIP activities to management, Treasury Board Secretariat
and other institutions. The information may also be used for research,
planning, audit and evaluation purposes.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are maintained
by a federal government institution, including the final disposition of those
records, please contact the institution's Access to Information and Privacy
Coordinator.
RDA Number: 98/001
Related Record Number: PRN 930
Bank Number: PSU 901
Applications for Employment
Description: This bank describes personal information related to individuals who have submitted applications for employment or provided curricula vitae (solicited or unsolicited) and related correspondence. The personal information provided by individuals on application forms, curricula vitae, and correspondence may include name, contact information, employment status and history, educational background, marital status, date of birth, gender, official language proficiency, employment equity, physical disability considerations, citizenship, Personal Record Identifier (PRI), Client Service Number, transcripts, letters of recommendation, and other personal information.
Class of Individuals: Public service employees and non–public service
employees seeking employment with the institution; individuals whose names
have been provided as employment references, personal references, or both; and
individuals referring another individual for a position.
Purpose: To maintain an inventory of potential candidates that may be used for consideration in a staffing process when vacancies arise within the institution.
Consistent Uses: Relevant information
would be transferred to an employee personnel record (see "Employee Personnel
Record"—Standard Personal Information Bank PSE 901) if the individual accepts
an offer of employment. This information may also be used for planning and
evaluation purposes. The information may also be transferred to another
institution, if the other institution is deemed to be more appropriate for
potential employment opportunities for the individual. The data collected and
maintained may be used for statistical purposes, training requirements, and
other development opportunities. The personal information about individuals
self-identified in employment equity groups may be used for statistical purposes
by the institution and may be shared with the Public Service Commission of
Canada, Treasury Board of Canada Secretariat, and the Canada Public Service
Agency for the same purpose.
Retention and Disposal Standards: For information about the length of
time that specific types of common administrative records are maintained by a
federal government institution, including the final disposition of those
records, please contact the institution's Access to Information and Privacy
Coordinator.
RDA Number: 98/005
Related Record Number: PRN 920
Bank Number: PSU 911
Automated Document, Records, and Information Management Systems
Description: The automated system described by this bank is used to capture and manage documents, records (including email) and information received and/or created by the institution in support of the institution's functions and activities. Documents and email received by the institution may be entered into the automated system in an electronic format or summarized (profiled) and entered manually into the system.
Class of Individuals: Any individual about whom the
institution may collect information in support of a function, program or
activity. All employees of an institution, including contractors, agency
employees and students, as well as any individual corresponding with the
institution.
Purpose: This type of an automated system is used to
manage the life cycle of the institution's document, records and information
collections, as well as facilitating access thereto. The automated system is
used to ensure the information is available to support the operations of the
institution, and then disposed of appropriately. The automated system also
makes searching and retrieving information from the institution's information
collections faster and easier.
Consistent Uses: The information may be used in an
aggregate format to report on system use, growth of the information collection,
etc. The automated system may also be electronically integrated with the
institution's correspondence tracking system that is used to manage the
tracking of incoming correspondence to ensure that responses about departmental
policies, programs, initiatives and issues are prepared in a consistent and
time-efficient manner. The information may also be used for research, planning,
audit and evaluation purposes.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 929
Bank Number: PSU 904
Business Continuity Planning
Description: The information described by this bank includes personal information that is contained in institutional Business Continuity Plans (BCP). A BCP is established by a federal institution to provide for the continued availability of services and associated assets that are critical to the health, safety, security or economic well-being of Canadians, or the effective functioning of government. The personal information contained within a BCP may include the names, home addresses, home telephone, pager and cellular phone numbers of employees and officers who are part of the institution's BCP response team, as well as similar emergency contact information for Ministers, exempt staff, senior officials. Also included are the names, emergency contact numbers (including cellular phone and pager numbers) of disaster response and/or recovery vendors and other service providers, in addition to federal, provincial and municipal officials who may have to be contacted to assist the institution as the result of an emergency situation.
Class of Individuals: Employees and officers who are
members of the institution's response team, as well as Ministers, exempt staff,
senior institutional officials and emergency response officials and recovery
vendors/service providers.
Purpose: The purpose of the collection and use of the
personal information described in this Bank is to ensure that the institution
can contact appropriate and responsible individuals to respond in the event of
an interruption in normal business operations.
Consistent Uses: Personal information described in this Bank
may be shared with other federal institutions, police, fire and other emergency
response agencies on an "as required" basis. Non-personal information may be
used to provide reports to senior management about the execution of
institutional Business Continuity Plans. This information may also be used for
research, planning, audit and evaluation purposes.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 928
Bank Number: PSU 903
Disclosure to Investigative Bodies
Description: This bank describes personal information about individuals that may be requested by and/or disclosed to an investigative body pursuant to paragraph 8(2)(e) of the Privacy Act. The records may include any personal information that an institution collects about an individual and that is subsequently requested by an investigative body listed in Schedule 2 of the Privacy Regulations.
Class of Individuals: Individuals whose personal information has been
requested by federal investigative bodies pursuant to paragraph 8(2)(e)
of the Privacy Act.
Purpose: To document requests received from investigative bodies pursuant to paragraph 8(2)(e) of the Privacy Act and the responses to such requests. In accordance with subsection 8(4) of the Privacy Act, records of such requests and disclosures shall be maintained by institutions and upon request be made available to the Privacy Commissioner of Canada (see "Disclosure to Investigative Bodies" Standard Class of Record - PRN 938).
Consistent Uses: The information may be used for compiling statistics and for audit purposes. Investigative bodies that receive personal information as a result of disclosures pursuant to paragraph 8(2)(e) of the Privacy Act may subsequently share such personal information with other federal investigative bodies or law enforcement agencies, for the purpose of the administration or enforcement of a law and/or the detection, prevention, or suppression of crime.
Retention and Disposal Standards: For information about the length of
time that specific types of common administrative records are maintained by a
federal government institution, including the final disposition of those
records, please contact the institution's Access to Information and Privacy
Coordinator.
RDA Number: Institution-specific.
Related Record Number: PRN 937
Bank Number: PSU 913
Electronic Network Monitoring Logs
Description: The records containing the information described in this bank relate to the use by individuals of federal government electronic networks. Logs containing details of network use by individuals are compiled and are reviewed by appropriate officials of the institution when there is suspected misuse of a federal government electronic network, as defined by institutional policies or the Treasury Board "Policy on the Use of Electronic Networks". Examples of information that may be in the records include network logs that may link an employee's workstation to an IP address, listings of sites visited and information on any transactions conducted, including date, time, duration and nature of the visit or transaction. The records may also include information on the use of authorization codes assigned to particular individuals, including successful or unsuccessful use of the codes, date, time and frequency.
Class of Individuals: Employees of the institution and other individuals using federal government electronic networks, including student employees, contract staff and agency personnel. Members of the public, Ministerial staff, Members of Parliament that send e-mail to the institution or to specific individuals within the institution.
Purpose: The information contained in the records is
compiled to support the investigation of suspected or alleged misuse, or
deliberate impairment of government electronic networks by persons employed by
the institution or by other individuals from outside the institution.
Consistent Uses: The information may be used to
substantiate any disciplinary action taken where violation of institutional
policies or the Treasury Board "Policy on the Use of Electronic Networks"
is determined. If an internal investigation determines that criminal actions
may have taken place, the information may be shared with appropriate police
authorities. This information may be used to provide reports to management. The
information may also be used for research, planning, audit and evaluation
purposes.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 932
Bank Number: PSU 905
Executive Correspondence Management Systems
Description: The records containing the information described in this bank include general correspondence to the Minister or Secretary of State, their Staff and other senior executives within the institution. Records used in preparation of responses to incoming correspondence may also contain personal information about individuals that is sometimes provided by institutional officials to address issues and concerns raised in the incoming correspondence. Personal information may include the name of the correspondent, mailing address, telephone and facsimile numbers, e-mail address and other personal information that may be included by the originator and/or respondent within the content of the correspondence.
Class of Individuals: General public, Members of
Parliament, and officials representing other levels of government or
international governments and agencies, external organizations and/or
businesses.
Purpose: To manage, in a consistent and time-efficient
manner, the receipt of, and responses to, correspondence or inquiries received
from outside the institution that require replies from senior executives of the
institution.
Consistent Uses: Incoming correspondence may be forwarded
to other federal or provincial institutions for a full or partial response if
it is determined by the receiving institution that the issue(s) contained
within the correspondence fall under the jurisdiction of, and should be
addressed by, the other institution(s). In some cases, incoming correspondence
and the response may be copied to another federal or provincial institution
where the correspondence impacts on their roles and responsibilities. The
information may be used in an aggregate format to report on system use, growth
of the information collection, etc. The Executive Correspondence Management
System may be integrated with the institution's Automated Document, Records and
Information Management System (see Standard Personal Information Bank Number
PSU 929 for more details).
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 903
Bank Number: PSU 902
Governor in Council Appointments
Description: This bank describes information that is collected to support Governor in Council appointments to federal institutions. The personal information collected may include the individual's full name, contact information, official language of choice, date of birth, country of birth, citizenship, gender, marital status, Social Insurance Number (SIN), unique identification number (e.g. unique employee number), terms and conditions of appointment including remuneration (e.g. salary, honoraria, per diem rate) and benefits, signature, physical limitations and any other relevant medical information, photographs or other image recordings, educational background, employment status, work history, professional affiliations, credit card and financial institution information, government security clearances, biographical information (including information about family members), conflict of interest declarations, appointment date and duration and resignation dates, if applicable.
Class of Individuals: Current and former appointees and their family members.
Purpose: The personal information collected is used to support the identification
and selection of individuals to serve as Governor in Council appointments which
include Chairpersons and Chief Executive Officers of Crown Corporations,
Heads of Agencies, and Boards of Governors. Successful individuals are named
through an Order in Council – a process that is managed by the Privy Council
Office. The personal information is also used to manage the administration of
expenses (e.g. travel) and compensation and benefits packages, conduct
performance evaluations, maintain an inventory of current and former
appointees, record potential conflicts of interest and any compliance action
required, and to communicate with these individuals.
Consistent Uses: Personal information about the appointee
is contained in the Order in Council (OIC) document which includes full name,
contact information, the position to which s/he is being appointed, the length
and tenure of the appointment, and the terms and conditions of the appointment
(e.g. remuneration, benefits, vacation leave, etc.). This information is provided by the
Privy Council Office to the institution. (See Governor in Council Personnel
Records - PCO PPU 020). Additionally, this information may be used in the
preparation of reports for senior management and broader audiences (e.g. Annual
Reports) and communications materials (e.g. press releases, biographies, etc.)
that may be disseminated in multiple formats, including the institution's web
site. In some instances, the Privy Council Office receives notes and
performance ratings to support the conduct of performance evaluations of
selected individuals (See Governor in Council Personnel Records - PCO PPU 020).
The Social Insurance Number (SIN) is collected under the authority of the Income
Tax Act (Information Returns (Infodec) Databank - CRA PPU 150) and, where
applicable, the Province of Quebec Income Tax Act.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: Institution-specific.
Related Record Number: PRN 938
Bank Number: PSU 918
Hospitality
Description: This information is collected to document
hospitality-related activities and the circumstances in which they are
incurred. The personal information collected may include the name and job title
of government employees as well as the name and title of guests of the
government (e.g. individuals from other governments, the private sector, etc).
It may also include the names of their spouses or accompanying companions; and
the name of the establishment where the hospitality function occurred and/or
the name of caterer.
Class of Individuals: Deputy Ministers, Associate Deputy
Ministers, Assistant Deputy Ministers, and their equivalents, including those
individuals who incur hospitality expenses while acting in these positions, and
their spouses or accompanying companions. May also include Ministers, Ministers
of State, Parliamentary Secretaries, and their office staff (also known as
political or exempt staff because they are outside of the official Public
Service) as well as Members of Parliament representing a Minister or Minister
of State for official business purposes.
Purpose: Hospitality information is maintained to ensure
that the provisions of hospitality functions are done appropriately. Proactive
disclosure on government websites of hospitality expense-related information
promotes transparency, facilitates public access to government information, and
provides relevant and timely information to Canadians. The specific elements
that may be made available are: Hospitality activity description and date,
attendees, location and total amount.
Consistent Uses: This information may be used to provide
reports on hospitality-related expenses to management. The information may also
be used for research, planning, budget, audit and evaluation purposes.
Retention and Disposal Standards: For information about the
length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 99/004
Related Record Number: PRN 933 and PRN 935
Bank Number: PSU 908
Internal Communications
Description: This bank describes information used in support of communicating with individuals internal to the institution. Personal information may include the individual's full name, work contact information, position title, interests and hobbies, photographs and recordings, e.g. video, DVD, MP3, etc.
Class of Individuals: Individuals working for the institution (full-time, part-time, contractors, temporary agency staff, students, etc.), including individuals who have prepared information for dissemination (including publication on the institution's intranet and internet web sites), or who act as contact points within the institution.
Purpose: The information described by this bank is used to support the management of internal communication activities including the dissemination of information about the functions, programs and activities of the institution, the distribution of internal communications
material (newsletters, "To All Staff" memos, information about new
employees, new initiatives), and the management of internal distribution lists.
Consistent Uses: Non-personal information may be used to provide statistical reports to management as well as for research, planning, audit and evaluation purposes. The names, photographs, recordings and other personal information about individuals employed within the institution may be embedded in documentation that may be posted on the institution's intranet sites; e.g. within speeches, newsletters, etc.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: Institution-specific.
Related Record Number: PRN 939
Bank Number: PSU 915
Internal Disclosure of Wrongdoing in the Workplace
Description: The records containing the personal
information described by this bank include general inquiries, advice, as well
as formal and informal complaints of wrongdoing. Personal information may
include the date and nature of the alleged wrongdoing, name of the individual
alleged to have committed the wrongdoing and other pertinent information
including name of individual(s) reporting or impacted as a result of the
alleged wrongdoing, records of interviews, investigations and analyses of
events and records of decision taken.
Class of Individuals: Employees reporting to all
departments and organizations of the Public Service listed in Part I, Schedule
I, of the Public Service Staff Relations Act. Any individual reporting
an alleged wrongdoing or about whom the institution may collect information in
support of a function, program or activity and who may be impacted upon as a
result of the investigation of an alleged wrongdoing.
Purpose: This information is collected to investigate and
resolve complaints submitted in accordance with the "Policy on the
Internal Disclosure of Information Concerning Wrongdoing in the Workplace"
or other similar policy requirements. In well-founded cases, personal
information may be used to determine appropriate remedial action, including
administrative, disciplinary or legal action. Information is also used to
develop an annual report that provides statistics, issues, challenges and
recommendations for the deputy head of the institution.
Consistent Uses: The information may also be used for
research, planning, audit and evaluation purposes.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/005
Related Record Number: PRN 921
Bank Number: PSU 906
Members of Boards, Committees and Councils
Description: This bank describes information used in the identification and selection of individuals to fill positions on institutional Boards, Committees and Councils. The personal information collected may include the following: full name, contact information, official language of choice, date of birth, country of birth, citizenship, gender, marital status, Social Insurance Number (SIN), unique identification number (e.g. unique employee number), terms and conditions of appointment including remuneration (e.g. salary, honoraria, per diem rate) and benefits, signature, physical limitations and any other relevant medical information, photographs or other image recordings, educational background, employment status, work history, professional affiliations, credit card and financial institution information, government security clearances, biographical information (including information about family members), conflict of interest declarations, letters of reference/recommendation, appointment date, and duration and resignation dates, if applicable.
Class of Individuals: Candidates, as well as current and former members of
Boards, Committees, and Councils, their family members, and individuals whose names have been provided as personal
references.
Purpose: The personal information collected is used to support the
identification and selection of individuals to serve on oversight or governance
bodies. The information may be used to provide advice to the Minister or Head
of the institution to fill existing and/or forthcoming vacancies and to maintain
an inventory of potential candidates. The personal information is also used to
manage the administration of expenses (e.g. travel) and compensation and
benefits packages, conduct performance evaluations, maintain an inventory of
current and former appointees, record potential conflicts of interest and any
compliance action required, and to communicate with these individuals.
Consistent Uses: This information may be used in the
preparation of reports for senior management and broader audiences (e.g. Annual
Reports), planning and evaluation purposes, and communications materials (e.g.
press releases, biographies, etc.) that may be disseminated in multiple
formats, including the institution's web site. The Social Insurance Number
(SIN) is collected for the Canada Revenue Agency (CRA) under the authority of
the Income Tax Act (Information Returns (Infodec) Databank - CRA PPU
150) and, where applicable, the Province of Quebec Income Tax Act.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: Institution-Specific.
Related Record Number: PRN 938
Bank Number: PSU 919
Personnel Security Screening
Description: The records containing the information described in this bank include information gathered by government institutions in conducting reliability checks and/or security clearances on individuals working or applying for work with a government institution by way of appointment, assignment or contract. This information is collected under the authority of subsections 7(1) and 11.1(1) of the Financial Administration Act and the "Government Security Policy (GSP)" of the Government of Canada. The records may include completed Personnel Screening, Consent and Authorization Forms, applicable Security Clearance and Personal History documentation and completed Security Screening Certificate and Briefing Forms. The personal information collected may include full name (surname, family name at birth, given names, maiden name, nick name, all other names and initials), photographs, gender, date and place of birth, citizenship, residential addresses (including timeframes lived at each), current home telephone number, fingerprint impressions and signature. If born outside of Canada, date of entry into Canada, certificate number and date of issue, date of naturalization, citizenship status and country of citizenship other than Canada may also be collected. Personal information related to marriages may also be collected, including marital status, date(s) of marriages or common-law partnerships (including date separated, divorced or widowed) and locations of partners and other immediate family. Employment related information may include employment history, name and address of employing organization and supervisor/manager, title, work telephone and facsimile numbers, position or contract number, group and level of position, employee ID number (including Personal Record Identifier (PRI) or Service number), length of time employed, reasons for leaving workplace, reliability status, security clearance levels, professional qualifications.
Note: Copies of completed Security Screening Forms may be retained on an individual's Employee Personnel Record (see PIB PSE 901 - Employee Personnel Record in Info Source – Source of Federal Employee Information).
Class of Individuals: Individuals working or applying for work
with the federal government by way of appointment, assignment, temporary agency
engagement or contract whose position requires a reliability screening status,
site access and/or security clearance classification. May also include current
and former spouses (including common-law partners), immediate relatives,
character references (including neighbourhood references), employers (current
and former) of the individuals undergoing the security screening.
Purpose: Personal information is used in support of the security screening process to determine the honesty, trustworthiness, ability to safeguard and reliability of individuals who will have access to government assets, including information, networks and facilities.
Consistent Uses: Some personal information may be disclosed to entities outside the federal government (e.g., credit bureaus). Personal information may be used to support decisions on individuals working or applying to work through appointment, assignment or contract, transfers, promotions, discipline, re-assessment of reliability status and termination of employment or contractual agreements. Notation of level of reliability/clearance authorizations may be attached to the Employee's personnel file (Standard PIB - PSE 901 – Employee Personnel Record). Information may also be disclosed to the Royal Canadian Mounted Police (RCMP) (RCMP PPU 030 - Information and Identification Services Criminal Records, Summaries of Police Information, and Identification Fingerprints) and the Canadian Security Intelligence Service (CSIS) (CIS PPU 005 - Security Assessments/Advice), which conduct the requisite checks in accordance with the GSP or, for purposes of transferability as defined within the Personnel Security Standards of the GSP, with other federal department's security offices.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 920 & PRN 921
Bank Number: PSU 917 (formerly PSE 924)
Professional Services Contracts
Description: This bank describes personal information related to contractors, their employees, and the contracting process. The personal information collected may include name, contact information, employment status and history, official language proficiency, educational background, security clearance information, curricula vitae, letters of reference, indemnification status, bank account information, rates of pay, records of payment, business number, GST number, Social Insurance Number (SIN), and any other personal information provided by individuals under contract to the institution.
Class of Individuals: Individuals representing themselves
or employed through private companies that have submitted responses to Requests
for Proposals (RFP) and who have been engaged through personal service
contracts or standing offers. Also includes individuals whose names and contact
information have been provided for the purpose of reference and employment
history checks as well as security clearance or indemnification information.
Purpose: To manage the contracting process, which includes the
request for and receipt of proposals, assessment of contracts, selection of
contractor, preparation, negotiation, execution, and award of contract, the
disbursement of funds for services, deliverables, or both as specified within
the contract, and post-contract evaluation. The information may also be used to
maintain an inventory of potential contractors. Proactive disclosure on
institutional websites of contract expense–related information promotes transparency, facilitates public access to
information, and provides relevant and timely information to Canadians.
The specific elements that are made available in compliance with proactive
disclosure are as follows: vendor name, reference number (normally the number
used in the institution's financial system), contract date, description of the
work (using the economic object), contract period or delivery date as
applicable, and contract value.
Consistent Uses: Under the Income Tax Act, the Social Insurance Number
(SIN) and tax-related information (e.g. T4A-NR Supplementary slips and T1204
slips) may be collected and disclosed to the Canada Revenue Agency ("Individual
Income Tax Return" - CRA PPU 005) and to the Province of Quebec, where
applicable, for tax purposes. Information may be used to provide reports to management for
research, planning, audit, and evaluation purposes. Aggregate information may
be used to compile statistical data. Information may also be used to recover
overpayments and debts owed to the Crown and, where applicable, to enable
execution of orders of garnishment, attachment, or diversion of funds in
accordance with the Garnishment, Attachment and Pension Diversion Act
and the Family Support Orders and Agreements Garnishment Regulations.
Retention and Disposal Standards: For information about the length of
time that specific types of common administrative records are maintained by a
federal government institution, including the final disposition of those
records, please contact the institution's Access to Information and Privacy
Coordinator.
RDA Number: 99/004
Related Record Number: PRN 912
Bank Number: PSU 912
Public Communications
Description: This bank describes information used in support of
providing institutional information to individuals outside of the institution,
including the dissemination of static communication tools, e.g. reports,
publications, etc. Personal information may include the individual's full name,
work and/or home contact information, position title, language preference,
views or opinions, biographical information (including hobbies and interests),
photographs, image and voice recordings, e.g. video, DVD, MP3, etc. and
Internet Protocol (IP) routing address.
Note: This information may be stored in either hard copy format,
on web sites or in electronic repositories (unstructured, i.e. word processing
or presentation applications, and structured repositories, i.e. database
applications) as well as in generic e-mail accounts or generic electronic
distribution lists maintained by federal institutions on network servers.
Although Internet Protocol (IP) addresses are not specifically requested by an
institution, they may be captured electronically when an email is received.
Class of Individuals: Employees of the institution, including individuals who have prepared information for dissemination (including publication on the institution's internet web sites), or who act as contact points within the institution. Members of the public and individuals representing private sector organizations,
other government institutions (municipal, provincial, international) or federal
institutions that have requested or agreed to be included in an institution's
mailing or distribution lists, or have requested information from an
institution and have provided their contact information.
Purpose: The information
described by this bank is used to disseminate information about the functions,
programs and activities of the institution and the people that work within the
institution, the distribution of public awareness and communications material
(newsletters, news releases, speeches, brochures, fact sheets, promotional
material for exhibits or conferences, etc.;)
about institutional functions, programs or activities as well as responding to
inquiries from outside the institution, distributing general communications
material (publications, reports and other documentation) and managing external
mailing/distribution and telephone lists. These requests for information may
be sent to the institution via any means, including traditional mail, general information e-mail
accounts, feedback forms, the "Contact Us" or the automated "subscription"
feature of the institution's web site.
Consistent Uses: Non-personal information may be used to provide statistical reports to management as well as for research, planning, audit and evaluation purposes. The names, photographs, recordings and other personal information about individuals that work with the institution (i.e. employees, contractors, members of advisory or governing bodies) may be embedded in documentation that may be posted on the institution's internet sites; e.g. within speeches, newsletters, etc. Information may be shared with other areas of the institution for the development and maintenance of program-specific
mailing/distribution lists and/or telephone lists. Responses to enquiries and any other
information relevant to those replies are addressed by the PIB related to the
specific program area within the institution that prepared and sent the response.
Information requests may also be transferred to another institution, with the consent of the individual, for a response if the
relevant program or activity falls within the mandate of the other institution.
Retention and Disposal Standards: For information about the length of time that specific types of common administrative records are maintained by a federal government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.
RDA Number: Institution-specific
Related Record Number: PRN 939
Bank Number: PSU 914
Relocation
Description: This information is used to document the processes involved in the relocation of employees and their families. The personal information collected includes the individuals' name and job title, organization name, work telephone, work address, job classification and level, Personal Record Identifier (PRI), name of delegated departmental officer or manager, signatures, name of spouse or common-law partner, names of children and/or extended family members, special medical needs that may need to be accommodated, monthly statement of credit card expenses, personal declarations of expenses when receipts are not obtainable or have been inadvertently destroyed, mortgage or rental cost information, legal fees and real estate fees.
Class of Individuals: Employees who relocate and their spouses or common-law partners, their children and/or extended family members. Also includes individuals representing third party suppliers, such as moving and storage companies.
Purpose: The purpose of this information is to document and administer the relocation of individuals and their family members. This includes information related to relocation planning, selection of new accommodations, shipment of personal and household effects, and move authorizations and claims.
Consistent Uses: Non-personal information may be used to provide reports on employee relocations to management. The information may also be used for research, planning, audit and evaluation purposes.
Retention and Disposal Standards: For information about the
length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001 and 99/004
Related Record Number: PRN 936
Bank Number: PSU 910
Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes
Description: This information relates to video
surveillance recordings generated by closed circuit television (CCTV) cameras
located on the perimeters of, or within institutionally operated buildings and
facilities. Additionally, in support of employee and visitor access control,
the records related to these subjects contain the actual access logs/registers
used to issue temporary employee passes and temporary visitor passes.
Personal information collected may include recorded visual images, data logs,
signatures, surnames, given names, telephone numbers, temporary pass control
numbers and visitor company/organization information related to the issuance of
temporary visitor passes.
Class of Individuals: Employees, and those on assignment
or contract and visitors who require access to a federal institution or any
other person within proximity of video surveillance recording capabilities.
Purpose: This information is used to enhance the security
of government facilities and of individuals and assets present in such
facilities. Video surveillance is sometimes conducted in real time or
recordings can be used to investigate past occurrences, security incidents or
emergency situations. Access logs/registers, temporary passes and any other
records related to employee and visitor access control may also be used to
monitor or investigate current or past security incidents.
Consistent Uses: To assist security officials in the
monitoring of activities and/or the issuance of temporary access passes. Additionally,
records and recordings may record entry and exit times from facilities and may
be used in the event of security-related incidents such as thefts or emergency
situations. In such cases, this information may be shared with appropriate law
enforcement agencies and emergency workers. Video information that reveals
evidence of illegal activity, employee misconduct or accidents may be disclosed
to appropriate staff relations, enforcement or investigative bodies for further
investigations, charges or disciplinary actions.
Retention and Disposal Standards: For information about
the length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001
Related Record Number: PRN 931
Bank Number: PSU 907
Travel
Description: This information is used to document travel activities and expenses related to official institutional business. The personal information collected includes the individuals' name and job title, organization name, work telephone, work address, job classification and level, Personal Record Identifier (PRI), name of delegated departmental officer or manager, signatures, name of spouse or common-law partner, name of children, monthly expense statements, personal declarations of expenses when receipts are not obtainable or have been inadvertently destroyed.
Class of Individuals: Employees and travellers (including term or
casual employees, temporary agency staff, volunteers, students, consultants and
contractors, and witnesses) ,who travel on behalf of an institution and their
spouses or common-law partners and/or dependants. This includes Deputy Ministers,
Associate Deputy Ministers, Assistant Deputy Ministers, and their equivalents,
including those individuals who travel while acting in these positions, and
their spouses and/or dependents. May also include Ministers, Ministers of
State, Parliamentary Secretaries, and their office staff (also known as
political or exempt staff because they are outside of the official Public
Service) as well as Members of Parliament representing a Minister or Minister
of State or accompanying them as a guest for official business purposes.
Purpose: The purpose of this information is to document
and administer the travel of individuals in support of the institution's
mandate. This includes information related to employee entitlements and
obligations, travel advances and related claims. Proactive disclosure on
government websites of travel expense-related information promotes
transparency, facilitates public access to government information, and provides
relevant and timely information to Canadians. The specific elements that may be
made available are: the purpose of travel; date(s) and destination(s); air fare
and other transportation costs; accommodation, meals and incidentals; other
expenses (all other expenses incurred that are not reflected in the information
fields above, such as cost of a special passport, visas, and associated photos,
calls to the office or home, dependant care where applicable, etc.); and the
total amount.
Consistent Uses: This information may be used to provide
reports on travel activities and costs to management. The information may also
be used for research, planning, budget, audit and evaluation purposes.
Retention and Disposal Standards: For information about the
length of time that specific types of common administrative records are
maintained by a federal government institution, including the final disposition
of those records, please contact the institution's Access to Information and
Privacy Coordinator.
RDA Number: 98/001 and 99/004
Related Record Number: PRN 934
Bank Number: PSU 909
List of Institutions
2875039 Canada Limited (See Canada Post Corporation)
2875047 Canada Limited (See Canada Post Corporation)
3906949 Canada Inc. (See Canada Post Corporation)
A
AECL Technologies B.V. (See Atomic Energy of Canada Limited)AECL Technologies Inc. (See Atomic Energy of Canada Limited)
Agriculture and Agri-Food Canada
Asia-Pacific Foundation of Canada
Assisted Human Reproduction Agency of Canada
Atlantic Canada Opportunities Agency
Atlantic Pilotage Authority Canada
Atomic Energy of Canada Limited
B
Bank of CanadaBDC Capital Inc. (See Business Development Bank of Canada)
Belledune Port Authority
Blue & Gold Private Investments Inc. (See Public Sector Pension Investment Board)
Blue Water Bridge Authority
British Columbia Treaty Commission
Business Development Bank of Canada
C
Canada Border Services AgencyCanada Council for the Arts
Canada Deposit Insurance Corporation
Canada Development Investment Corporation
Canada Economic Development for Quebec Regions
Canada Eldor Inc.
Canada Emission Reduction Incentives Agency
Canada Employment Insurance Commission (See Human Resources and Social Development Canada)
Canada Foundation for Innovation
Canada Hibernia Holding Corporation
Canada Industrial Relations Board
Canada Lands Company CLC Limited
Canada Lands Company Limited
Canada Millennium Scholarship Foundation
Canada Mortgage and Housing Corporation
Canada Post Corporation
Canada Post International Limited (See Canada Post Corporation)
Canada Public Service Agency
Canada Revenue Agency
Canada School of Public Service
Canada Science and Technology Museum Corporation
Canada-Newfoundland and Labrador Offshore Petroleum Board
Canada-Nova Scotia Offshore Petroleum Board
Canadian Air Transport Security Authority
Canadian Artists and Producers Professional Relations Tribunal
Canadian Broadcasting Corporation
Canadian Centre for Occupational Health and Safety
Canadian Commercial Corporation
Canadian Cultural Property Export Review Board
Canadian Dairy Commission
Canadian Environmental Assessment Agency
Canadian Food Inspection Agency
Canadian Forces Grievance Board
Canadian General Standards Board (See Public Works and Government Services Canada)
Canadian Grain Commission
Canadian Heritage
Canadian Human Rights Commission
Canadian Human Rights Tribunal
Canadian Institutes of Health Research
Canadian International Development Agency
Canadian International Trade Tribunal
Canadian Museum of Civilization Corporation
Canadian Museum of Nature
Canadian Nuclear Safety Commission
Canadian Polar Commission
Canadian Race Relations Foundation
Canadian Radio-television and Telecommunications Commission
Canadian Security Intelligence Service
Canadian Space Agency
Canadian Tourism Commission
Canadian Transportation Agency
Canadian Wheat Board
Cape Breton Casting Inc. (See Enterprise Cape Breton Corporation)
Cape Breton Development Corporation
Cape Breton Growth Fund Corporation (See Enterprise Cape Breton Corporation)
Cape Breton Marine Farming Limited (See Enterprise Cape Breton Corporation)
Citizenship and Immigration Canada
Commission for Public Complaints Against the RCMP
Copyright Board Canada
Correctional Service of Canada
D
DARR (Cape Breton) Limited (See Enterprise Cape Breton Corporation)Datura Private Investments Inc. (See Public Sector Pension Investment Board)
Defence Construction Canada
Department of Finance Canada
Department of Justice Canada
Director of Soldier Settlement (See Veterans Affairs Canada)
Director of Veteran's Land Act (See Veterans Affairs Canada)
E
Elections CanadaEnergy Supplies Allocation Board (See Natural Resources Canada)
Enterprise Cape Breton Corporation
Environment Canada
Exinvest Inc.
Export Development Canada
F
Farm Credit CanadaFederal Bridge Corporation Limited
Federal Public Service Health Care Plan Administration Authority
Financial Consumer Agency of Canada
Financial Transactions and Reports Analysis Centre of Canada
First Nations Financial Management Board
First Nations Statistical Institute
First Nations Tax Commission
Fisheries and Oceans Canada
Foreign Affairs and International Trade Canada
Fraser River Port Authority (See Vancouver Fraser Port Authority)
Freshwater Fish Marketing Corporation
G
Galvaude Private Investments Inc. (See Public Sector Pension Investment Board)Great Lakes Pilotage Authority Canada
Gulf Bras D’or Estates Limited (See Enterprise Cape Breton Corporation)
Gwich’in Land and Water Board
Gwich’in Land Use Planning Board
H
Halifax Port AuthorityHamilton Port Authority
Hazardous Materials Information Review Commission
Health Canada
Historic Sites and Monuments Board of Canada
Human Resources and Social Development Canada
I
Immigration and Refugee BoardIndian and Northern Affairs Canada
Indian Residential Schools Resolution Canada, Office of (See Indian and Northern Affairs Canada)
Industry Canada
Infra-PSP Canada Inc. (See Public Sector Pension Investment Board)
Infra-PSP ECEF Inc. (See Public Sector Pension Investment Board)
Infra-PSP GP Partners Inc. (See Public Sector Pension Investment Board)
Infra-PSP Partners Inc. (See Public Sector Pension Investment Board)
Infrastructure Canada
International Centre for Human Rights and Democratic Development
International Development Research Centre
Ivory Private Investments Inc. (See Public Sector Pension Investment Board)
J
Jacques Cartier and Champlain Bridges Incorporated, The
L
Laurentian Pilotage Authority CanadaLibrary and Archives Canada
M
Mackenzie Valley Environmental Impact Review BoardMackenzie Valley Land and Water Board
Marine Atlantic Inc.
Merchant Seaman Compensation Board (See Veterans Affairs Canada)
Military Police Complaints Commission
Montréal Port Authority
N
Nanaimo Port AuthorityNational Arts Centre
National Battlefields Commission (The)
National Capital Commission
National Defence
National Energy Board
National Farm Products Council
National Film Board of Canada
National Gallery of Canada
National Parole Board
National Research Council Canada
National Round Table on the Environment and the Economy
Natural Resources Canada
Natural Sciences and Engineering Research Council of Canada
Nieuwe Post Nederlandse Antilen N.V. (See Canada Post Corporation)
North Fraser Port Authority (See Vancouver Fraser Port Authority)
Northern Pipeline Agency Canada
Northwest Territories Water Board
Nunavut Surface Rights Tribunal
Nunavut Water Board
O
Office of the Administrator of the Ship-Source Oil Pollution FundOffice of the Auditor General of Canada
Office of the Commissioner of Lobbying
Office of the Commissioner of Official Languages
Office of the Correctional Investigator
Office of the Information Commissioner of Canada
Office of the Inspector General of the Canadian Security Intelligence Service
Office of the Ombudsman National Defence and Canadian Forces
Office of the Privacy Commissioner of Canada
Office of the Public Sector Integrity Commissioner (See Public Sector Integrity Canada)
Office of the Superintendent of Financial Institutions Canada
Old Port of Montreal Corporation
P
Pacific Pilotage Authority CanadaParc Downsview Park Inc.
Parks Canada Agency
Patented Medicine Prices Review Board
Pension Appeals Board
Pierre Elliott Trudeau Foundation, The
Port Alberni Port Authority
Port-aux-Choix Private Investments Inc. (See Public Sector Pension Investment Board)
Prairie Farm Rehabilitation Administration (See Agriculture and Agri-Food Canada)
Prince Rupert Port Authority
Privy Council Office
PSP Capital Inc. (See Public Sector Pension Investment Board)
PSP Finco Inc. (See Public Sector Pension Investment Board)
PSP Public Credit I Inc. (See Public Sector Pension Investment Board)
PSPIB Destiny Inc. (See Public Sector Pension Investment Board)
PSPIB G.P. Finance Inc. (See Public Sector Pension Investment Board)
PSPIB G.P. Inc. (See Public Sector Pension Investment Board)
PSPIB G.P. Partners Inc. (See Public Sector Pension Investment Board)
PSPIB IRP60 Inc. (See Public Sector Pension Investment Board)
PSPIB Michigan G.P. Inc. (See Public Sector Pension Investment Board)
PSPIB Realty International Inc. (See Public Sector Pension Investment Board)
PSPIB-AFP Inc. (See Public Sector Pension Investment Board)
PSPIB-FLSA Inc. (See Public Sector Pension Investment Board)
PSPIB-MSR Inc. (See Public Sector Pension Investment Board)
PSPIB-RE Direct Inc. (See Public Sector Pension Investment Board)
PSPIB-RE Finance Inc. (See Public Sector Pension Investment Board)
PSPIB-RE Finance Partners II Inc. (See Public Sector Pension Investment Board)
PSPIB-RE Finance Partners Inc. (See Public Sector Pension Investment Board)
PSPIB-RE Partners Inc. (See Public Sector Pension Investment Board)
PSPIB-SDL Inc. (See Public Sector Pension Investment Board)
PSPLUX Sàrl (See Public Sector Pension Investment Board)
Public Health Agency of Canada
Public Prosecution Service of Canada
Public Safety Canada
Public Sector Integrity Canada
Public Sector Pension Investment Board
Public Servants Disclosure Protection Tribunal Canada
Public Service Commission of Canada
Public Service Labour Relations Board
Public Service Staffing Tribunal
Public Works and Government Services Canada
Q
Québec Port AuthorityR
RCMH-MRCF Inc. (See Royal Canadian Mint)Red Isle Private Investments Inc. (See Public Sector Pension Investment Board)
Revera Inc.
Ridley Terminals Inc.
Royal Canadian Mint
Royal Canadian Mounted Police
Royal Canadian Mounted Police External Review Committee
S
Saguenay Port AuthoritySahtu Land and Water Board
Sahtu Land Use Planning Board
Saint John Port Authority
Seaway International Bridge Corporation, Ltd
Security Intelligence Review Committee
Sept-Îles Port Authority
Social Sciences and Humanities Research Council of Canada
St. John’s Port Authority
Standards Council of Canada
Statistics Canada
Status of Women Canada
Statute Revision Commission (See Department of Justice Canada)
Sustainable Development Technology Canada
T
Telefilm CanadaThunder Bay Port Authority
Toronto Port Authority
Transport Canada
Transportation Safety Board of Canada
Treasury Board of Canada Secretariat
Trinity Bay Private Investments Inc. (See Public Sector Pension Investment Board)
Trois-Rivières Port Authority
V
Vancouver Fraser Port AuthorityVeterans Affairs Canada
Veterans Review and Appeal Board
VIA Rail Canada Inc.
W
Western Economic Diversification CanadaWindsor Port Authority
Y
Yukon Environmental and Socio-Economic Assessment BoardYukon Surface Rights Board