Subject Files and Routine Correspondence
Some Agency programs and activities result in the accumulation of personal information that is not contained in the personal information banks described above. This personal information is stored within subject files described as part of the Classes of Records, where records are not normally retrieved by the name of the individual or other personal identifier. This form of personal information consists of enquiries regarding particular justice matters, as well as requests for publications and reports. The information is normally retrievable only if specifics are provided concerning the subject matter. Retention of this form of personal information is controlled by the records schedules of the subject files in which the information is stored.