Complaints
Description: The bank consists of investigation reports and replies to complaints from individuals who have experienced difficulties at customs. Information may also be retained in Customs Officer's notebooks – Customs form # CE1.
Class of Individuals: Members of the general public.
Purpose: The purpose of this bank is to maintain a record of complaints related to personnel and procedures.
Consistent Uses: To provide ongoing statistical reports to senior management and regional management on the number and types of complaints by mode and location.
Retention and Disposal Standards: Files are retained for five years and destroyed.
RDA Number: 2000/033
Related Record Number: CBSA OPS 003
TBS Registration: 000005
Bank Number: CBSA PPU 003

Confirmation and Tracking System (CATS)
Description: This bank contains information resulting from inquiries regarding an immigration warrant, an individual's status, a criminal record, a document confirmation, a photo request, a fingerprint request or other related matters. Immigration CATS entries may contain the following information: Information on the caller: surname, given name, phone number, badge number, agency name, city and caller type. It may also contain information on an individual: FOSS ID number, CRS ID number, citizenship certificate number, gender, surname, given name, country of birth, date of birth, call reason, warrant, non warrant and remarks field.
Class of Individuals: Individuals who have called for one of the reasons stated above, Permanent or Temporary Residents, and Convention Refugees.
Purpose: The CATS database is used to record all incoming calls in order to follow-up on cases that require evaluation, auditing, training purposes, and for further investigation. The database captures information on the call as well as information on an individual.
Consistent Uses: The database is used for internal statistical purposes.
Retention and Disposal Standards: The information in this bank is retained for ten years after the last administrative use and then destroyed.
RDA Number: 00/033
Related Record Number: CBSA ENF 003
TBS Registration: 005315
Bank Number: CBSA PPU 004

Recourse Directorate (Adjudications Program) Records
Description: The bank contains records of appealed enforcement actions, which includes personal information, as well as details pertaining to the enforcement action.
Class of Individuals: Travellers, importers, exporters and transportation companies, brokers, and warehouse operators.
Purpose: The principal purpose of the record is to assist Adjudicators and Officers of the Recourse Directorate in determining whether there is a contravention under the law and if the monetary terms should be mitigated or cancelled, or goods forfeited or returned. The records are also used for reporting purposes.
Consistent Uses: None.
Retention and Disposal Standards: Automated and paper records, including reports, are retained for six (6) years after the file is closed.
RDA Number: 2000/033
Related Record Number: CBSA ENT 018
TBS Registration: 000011
Bank Number: CBSA PPU 005

Customs Brokers – Professional and Qualified Status
Description: A database is maintained on the computers in the Broker Licensing and Account Security Section.
Class of Individuals: The database lists individual candidates who have successfully completed the "Qualifying" or "Professional" customs brokers' examination.
Purpose: The purpose of this bank is to maintain a record of all persons who have successfully completed one or both of the customs brokers' examinations and to record the customs brokerage firm under whose license authority they transact business. As some individuals may lose their status by being absent from the brokerage industry for a period of time in excess of one year, the database allows the determination of candidates who have "lost" their status and would be required to re-qualify in order to assume certain positions with licensed customs Brokerage firms. Individuals who have been appointed to "qualified positions" with licensed Brokerage firms would also be recorded on the individual's brokerage firm's files. It should be noted that the Qualified Person requirements is no longer in effect and that no further records will be maintained for the Qualified Person. The Qualified Officer requirement remains and records will continue to be maintained for these individuals. The information on the database is mostly available on brokers' files (7637-2/Name of Broker).
Consistent Uses: None.
Retention and Disposal Standards: Files are retained for seven years, and then destroyed. RDA Number: 2000/033
Related Record Number: CBSA ENT 021
TBS Registration: 000009
Bank Number: CBSA PPU 006

Duty Free Shop Applicants (Land Border)
Description: This bank contains application packages submitted to the Agency from individuals interested in operating a duty free shop at the land border and the Agency's evaluation as to their suitability.
Class of Individuals: Residents of Canada who are Canadian citizens or permanent residents and who are from the small or medium business sector.
Purpose: The purpose of this bank is to maintain application packages and related assessments.
Consistent Uses: None.
Retention and Disposal Standards: Files of unsuccessful applicants are retained for a period of two years, and then destroyed, and files of successful applicants (operators) are retained for a period of ten years, and then destroyed.
RDA Number: 2000/033
Related Record Number: CBSA ENT 023
TBS Registration: 000012
Bank Number: CBSA PPU 007

Passenger Information System (PAXIS)

Pre-examination of Travellers – Alternative Reporting Programs for Travellers – CANPASS
Description: Travellers wishing to participate in a pre-approval application process to determine eligibility for expedited Customs and immigration clearance programs, i.e. dedicated lanes at land borders, and kiosks at airports, will apply on an application form and provide some or all of the following types of information, as required by each program: Name; Date and Place of Birth; Address Information; Telephone Numbers; Criminal Record; Parental or Legal Guardian Consent for Minors; Proof of Citizenship; Employment History; Biometric Data; Purpose of Travel; and Credit Card Number.
Class of Individuals: Canadian and United States citizens including permanent residents and resident aliens who have continuously resided for a period of three years in either Canada or the United States, or a combination or those countries, immediately before the date of application as well as Canadian and American citizens posted to diplomatic missions and consular posts abroad.
Purpose: To determine if an applicant can be approved to participate in an expedited customs and immigration clearance program. Approval and rejection are based on criteria developed by participating agencies for each program. The primary agencies involved in expedited clearance programs are the Canada Border Services Agency; and United States Customs and Border Protection
Consistent Uses: Information provided may be shared with the participating agencies and with other government law enforcement agencies to determine eligibility. Applicants are rejected or approved by each agency based on information provided by the applicant and the performance of a security check assessed against joint program eligibility also according to each agency's individual criteria
Retention and Disposal Standards: Files are retained for a minimum of two years, for as long as memberships are active, and for longer periods, as required to satisfy each program's administration requirements and then are destroyed.
Related Record Number: CBSA ENT 003
RDA Number: 2000/033
TBS Registration: 002788
Bank Number: CBSA PPU 009

Travellers Entry Processing System (TEPS) / Travellers National Database System (TRANDS)
Description: This bank consists of information captured from travellers B15 – Casual Goods Accounting Document and K21 General Receipt. TEPS captures the information at the time of importation and TRANDS retrieves the information for management reporting purposes. The information consists of the traveller's name, address, commodity information and duty/tax summary.
Class of Individuals: Members of the general public.
Purpose: TEPS – Assists the Border Service Officers in the assessment and collection of duties, taxes and other relevant data on travellers' importations. TRANDS – Provides B15 data for Agency queries.
Consistent Uses: The information is used primarily to provide the Agency, other government departments and outside agencies with financial and statistical data pertaining to travellers' importations.
Retention and Disposal Standards: Records will be maintained for a minimum of three years plus current fiscal year and will then be destroyed.
RDA Number: 2000/033
Related Record Number: CBSA ENT 040
TBS Registration: 003778
Bank Number: CBSA PPU 010

Comptrollership Branch

Security Investigations
Description: Contains investigative reports and correspondence with respect to security incidents and allegations and threats against employees.
Class of Individuals: Current or former employees and clients.
Purpose: The information is compiled to carry out necessary investigations and may be shared with other investigative agencies and/or police departments.
Consistent Uses: Used to inform the President of security incidents, allegations and threats against employees.
Retention and Disposal Standards: Records are retained for five years and then destroyed.
RDA Number: 98/001
Related Record Number: CBSA COM 002
TBS Registration: 002771
Bank Number: CBSA PPU 039

Service Contracts
Description: This bank contains the contract information for professional services entered into by the Canada Border Services Agency offices nationally.
Class of Individuals: Individuals who bid on, or are awarded, professional service contracts with the CBSA. Purpose: The purpose of this bank is to maintain a record of the terms and conditions of professional service contracts along with the fees and payment schedule for procurement reporting and audit purposes.
Consistent Uses: Access to these records will be provided to the parties concerned upon adequate proof of identification and/or authority.
Retention and Disposal Standards: Records in this bank are maintained for seven years after all actions are completed and then destroyed.
RDA Number: 99/003
Related Record Number: CBSA COM 001
TBS Registration: 003541
Bank Number: CBSA PPU 040

Unpaid Accounts
Description: This bank contains records of those importers who have unpaid accounts. When an importer fails to account for customs duties payable on imported goods within a specified time limit, his or her name is circulated to ports of entry within that region and to other regions across Canada, depending on the circumstances.
Class of Individuals: Members of the importing public.
Purpose: The purpose of this bank is to maintain records of those importers who have unpaid accounts. The list of names is used to alert customs officials to detain the goods of those importers whose names appear thereon.
Consistent Uses: None.
Retention and Disposal Standards: Names are retained in this bank indeterminately.
RDA Number: 2000/033
Related Record Number: CBSA COM 003
TBS Registration: 000010
Bank Number: CBSA PPU 037

Enforcement Branch

Customs Enforcement

Assault Cases
Description: The bank consists of investigation reports and related correspondence as it relates to persons suspected of having committed an assault against border services officers. Information may also be retained in Customs Officer's notebooks – Customs form # CE1.
Class of Individuals: Members of the public.
Purpose: The purpose is to determine whether prosecution of the suspected individual is warranted.
Consistent Uses: The information is used to provide ongoing statistical reports to senior management and regional management on the number and type of assault cases.
Retention and Disposal Standards: Records are maintained for five years and destroyed.
RDA Number: 2000/033
Related Record Number: CBSA ENF 005
TBS Registration: 000006
Bank Number: CBSA PPU 012

Customs Seizure Records
Description: The bank contains seizure records, personal information about individuals who are suspected or known to be violators of the laws enforced in whole or in part by Agency officials. The bank also contains information on corporations companies and organizations that are known to have, or are suspected to have been involved in offences. Information may also be retained in Customs Officer's notebooks – Customs form #CE1.
Class of Individuals: Members of the general public.
Purpose: This information is used by the Agency, as well as by domestic and foreign law enforcement and investigative agencies, in the administration or enforcement of the laws especially as it concerns the laws relating to the importation and exportation of goods. Consistent Uses: In detention, prevention, or suppression of criminal activity and statistical purposes.
Retention and Disposal Standards: Records will be maintained for a minimum of ten years and will then be destroyed.
RDA Number: 2000/033
Related Record Number CBSA OPS 003
TBS Registration: 000007
Bank Number: CBSA PPU 015

Immigration Enforcement

Fugitive Information Bank
Description: The contents include photos, fingerprints and narrative descriptions of individuals of interest to the War Crimes Unit.
Class of Individuals: Persons of interest to the War Crimes Unit and/or subject to immigration warrants.
Purpose: To assist colleagues within the Department, police forces, and other enforcement partners with the identification.
Consistent Uses: Information is shared with the Royal Canadian Mounted Police (RCMP), Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005), and the U.S.A. Department of Homeland Security.
Retention and Disposal Standards: Records are retained for execution of warrant or person(s) of interest, and subject to the Immigration and Refugee Protection Act and then destroyed.
RDA Number: 90/002
Related Record Number: CBSA ENF 008
TBS Registration: 005200
Bank Number: CBSA PPU 020

Immigration Detainees Management System (IDMS)
Description: This MS Access file contains information on individuals held in detention centers in Quebec by CBSA. The file makes it possible to manage their detentions by producing reports on detainees (including children) being held in the Prevention Centre and in other detention facilities in Quebec. It also makes it possible to track the movements of detainees. The file contains the following information: family name, first name, date of birth, date of arrival and time of arrival reported at the Centre, sex, country of birth, office, number of dependants (spouse and children), type of detainee (criminal, refugee protection claimant or other), height, weight, colour of eyes, colour of hair, remarks (e.g., tattoo), reason for detention, notification to Youth Protection Directorate (YPD) cases (for children), on complaints made by the detainee, and the list of places visited by the detainees during the detention (bank, hospital, etc.). Individuals who wish to consult this information must provide their family name, first name, date of birth and preferably their Field Operations Support System identification number.
Class of Individuals: Individuals who are detained for immigration related processes.
Purpose: The main function of this file is to provide follow-up on the activities of individuals being held in the Immigration Prevention Centre in all centers in Quebec Region. Employees performing duties associated with detention management enter information gathered on detainees into a database.
Consistent Uses: None.
Retention and Disposal Standards: The data in this file is retained for a period of five years and then destroyed.
RDA Number: 90/002
Related Record Number: CBSA ENF 008
TBS Registration: 005194
Bank Number: CBSA PPU 021

Immigration Intelligence

Enforcement Information Index System (EIIS)
Description: This is part of Field Operations Support System (FOSS), a Citizenship and Immigration Canada owned system. This bank contains summary information gathered by Canadian or foreign law enforcement agencies or investigative bodies on persons whose entry and re-entry to Canada would be dangerous to Canadian security.
Class of Individuals: Persons seeking admission to Canada, and some permanent residents of Canada.
Purpose: This bank is used for identifying the above individuals and subjecting them to a more detailed immigration examination. Information is used to enforce the Immigration and Refugee Protection Act and may be used for internal audit purposes.
Consistent Uses: Information contained in the EIIS entry in FOSS may be shared because it belongs to the CBSA. Information may be shared with Foreign Affairs and International Trade Canada (DFAIT), the Immigration and Refugee Board of Canada (IRB), the Royal Canadian Mounted Police (RCMP) and the Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005) to facilitate the examination and to conduct criminal and security investigations related to immigration/citizenship legislation. It may be shared with foreign governments pursuant to an agreement or arrangement in order to conduct a lawful investigation or administer or enforce any law. It may be provided to private sector research firms for the purposes of planning, statistics, research and evaluation.
Retention and Disposal Standards: Automated information is retained for 50 years. Band microfilmed information is retained for 15 years and then destroyed.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 002370
Bank Number: CBSA PPU 025

Immigration Mail and Courier Tracking System (IMPACT)
Description: The database contains information related to documents and things seized under the authority of the Immigration and Refugee Protection Act. Information on known senders, shippers and receivers of the packages, of handling and seizure information and of the contents of packages and their disposal is all recorded and tracked.
Class of Individuals: Any person listed as a sender or receiver of a package that is detained by CBSA under the Customs Act and referred for a decision regarding seizure or release under the Immigration and Refugee Protection Act.
Purpose: To track information related to the process in terms of discerning patterns of activity and to respond to client requests for information on the results of processes.
Consistent Uses: Information is shared with the Canada Revenue Agency (CRA) in terms of the results of their examination processes and with the Royal Canadian Mounted Police (RCMP) in terms of possible prosecution under the Immigration and Refugee Protection Act.
Retention and Disposal Standards: Materials seized are held for a period of five years from the last administrative update.
RDA Number: 98/001
Related Record Number: CBSA ENF 008
TBS Registration: 005197
Bank Number: CBSA PPU 022

Immigration Warrant File
Description: Immigration warrant files may contain the following information regarding an individual: Family name, given name, aliases, nicknames, maiden name, date of birth, country and place of birth, country of last permanent residence, sex, marital status, photos, fingerprints, height, weight, eye colour, hair colour, race, appearance, marks, scars, tattoos, amputations, deformities, passport number, copy of passport, address, phone number, caution flags, employer, occupation, name and address of next of kin, date of arrest, port and date of entry, NCIC/CPIC printout and FOSS printout.
Class of Individuals: The information pertains to permanent and temporary residents, and failed convention refugees wanted on outstanding immigration warrants.
Purpose: The purpose of this bank is to aid CBSA in the apprehension of individuals with outstanding immigration warrants.
Consistent Uses: Information may be shared with all agencies that have access to the Canadian Police Information Centre (CPIC). This includes institutions, United States authorities and Interpol. Personal information relating to warrants and arrests for examination, admissibility hearings, removal from Canada or a proceeding that could lead to the making of a removal order by an immigration officer, and removal orders (departure orders, deportation orders and exclusion orders) issued by CBSA officers, and their execution, may be disclosed by media relations officers when they determine that the disclosure is necessary for the administration and enforcement of the Immigration and Refugee Protection Act and the detection, suppression and prevention of immigration offences.
Retention and Disposal Standards: Retained indefinitely, or until the warrant is executed, cancelled or removed from CPIC. Once executed, cancelled or removed from CPIC entire contents of warrant files are relayed to the Immigrant Case File–CIC PPU 042 and disposed of according to the standards of that bank.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005314
Bank Number: CBSA PPU 026

Integrated Customs Enforcement System (I.C.E.S.)
Description: The bank consists of information on past and potential customs violators. It allows border services officers at all ports to query against a database of selected cases. The database contains subject information (Name, Date Of Birth, Address, Identification) on individuals and businesses. Commodity information, penalty information and conveyance information. This information is provided by the subject through questioning, identification, receipts and invoices. Information may also be retained in Customs Officer's notebooks – Customs form # CE1. Class of Individuals: Members of the general public.
Purpose: The purpose is to assist border services officers in establishing the risk factor, assessing rates of duties. The information is used by the Agency for the enforcement of the Customs Act.
Consistent Uses: The information is used to identify individuals who have committed/or are suspected of infractions against the Customs Act, Excise Act, the Export Permits Control Act and Agriculture Canada.
Retention and Disposal Standards: Records will be retained for a minimum of six (6) years from the date of the offence, however, the records are not accessible after 6 years but are archived.
RDA Number: 2000/033
Related Record Number: CBSA ENF 009
TBS Registration: 004136
Bank Number: CBSA PPU 016

Mail Seizure Database
Description: This database contains electronic records of all mail seizures executed by Intelligence Unit personnel in the BC/Yukon Region. Data includes individual's name, address, status in Canada, client identification number of both the addressee and sender; date item detained by the CBSA; date examined or seized by Immigration; disposition of seizure; seizure type (partial or full seizure); seizure documents (document holder name, nationality of document, document type); comments, and mail carrier information (carrier name, shipping and control number).
Class of Individuals: The bank contains information on individuals whose mail has been seized by CBSA.
Purpose: The purpose of the database is to provide a detailed record of every mail seizure in the BC/Yukon Region in order to support the intelligence function.
Consistent Uses: Information may be considered in relation to immigration applications processed by Citizenship and Immigration (CIC PPU 039 / CIC PPU 042 / / CIC PPU 055) personnel and for intelligence reports regarding the movement of documentation into Canada. Information may be shared with the Royal Canadian Mounted Police (RCMP) for the purpose of investigations related to immigration legislation.
Retention and Disposal Standards: Paper records are retained for two years after the last administrative action. In some cases that involve complex issues/proceedings, they are kept for 10 years. As for automated records, they are retained for policy analysis purposes to monitor effectiveness of the program and are kept for 10 years and then destroyed.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005204
Bank Number: CBSA PPU 023

Modern War Crimes System-Classified (MWCS-C)
Description: This bank contains Protected B information on persons and information on places, events and organizations as they relate to modern war crimes and crimes against humanity. The bank may include information gathered by Canadian or foreign investigative bodies and law enforcement agencies, however, it mostly contains information gathered from open sources, particularly reports of international organizations and human rights groups and information from screening tools developed internally. The bank also includes information on persons who have never made an application for admission to Canada, but whose names appear in reports related to war crimes or crimes against humanity.
Class of Individuals: Persons seeking admission to Canada, as well as those already in Canada as visitors, permanent residents of Canada, Citizens and Temporary Resident permit holders who are known to engage or are suspected of engaging in war crimes and / or crimes against humanity. Purpose: Information contained in this bank may be used in the administration and enforcement of citizenship and immigration legislation.
Consistent Uses: The information may be disclosed to the Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005) and the Royal Canadian Mounted Police (RCMP) for the purpose of conducting investigations related to immigration and citizenship legislation. It may also be disclosed to provincial authorities for assessment under the terms of an agreement or arrangement. Uses also include the sharing of information with Solicitor General Canada, CSIS, Financial Transactions and Reports Analysis Centre of Canada (FINTRAC) (FINTRAC PPU 020), the Department of Justice (JUS PPU 110) and the RCMP where these uses are pursuant to the law. Information may also be disclosed to various foreign governments, law enforcement bodies and detaining authorities with respect to the administration and enforcement of immigration and citizenship legislation. Other uses may include the sharing of information with the Immigration and Refugee Board of Canada, Foreign Affairs and International Trade Canada (DFAIT) as well as with provincial or municipal government departments under the terms of an agreement and for research purposes. It may also be shared with foreign governments under the terms of an agreement or arrangement in order to conduct a lawful investigation or administer or enforce any law. Information obtained from DFAIT, Health Canada, the Immigration and Refugee Board of Canada (that are contained in IRB PPU 105 – Immigration Appeal Board Records, IRB PPU 110 – Immigration Appeal Division Records, IRB PPU 115 – Convention Refugee Division Records, and IRB PPU 145 – Research Director, Claim Specific Information), CSIS, the RCMP and some provincial government departments may be matched for the purpose of administering or enforcing the immigration and citizenship legislation.
Retention and Disposal Standards: Information regarding person's known to have engaged or are suspected of engaging in activities contrary to the immigration and the citizenship legislation is retained for up to 65 years. Upon expiry of the retention period, Library and Archives Canada will preserve some of the records for archival purposes. The rest will be destroyed.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005208
Bank Number: CBSA PPU 028

Modern War Crimes System-Open (MWCS-O)
Description: This bank contains open source information on persons, places, events and organizations as they relate to modern war crimes and crimes against humanity. The information is gathered from reports of international organizations, human rights groups, news reports and information from screening tools developed internally. The bank may include information gathered by Canadian or foreign investigative bodies and law enforcement agencies.
Class of Individuals: Persons who have never made an application for admission to Canada, but whose names appear in open source reports related to war crimes or crimes against humanity and who are known to engage or are suspected of engaging in activities contrary to the Immigration and Refugee Protection Act. Purpose: Information may be used to refuse admission to Canada.
Consistent Uses: The information may be disclosed to the Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005) and the Royal Canadian Mounted Police (RCMP) for the purpose of conducting investigations related to Immigration legislation. It may also be disclosed to provincial authorities for assessment under the terms of an agreement or arrangement. Uses also include the sharing of information with Solicitor General Canada, CSIS, the Department of Justice (JUS PPU 110) and the RCMP where these uses are pursuant to the law. Information may also be disclosed to various foreign governments, law enforcement bodies and detaining authorities with respect to the administration and enforcement of immigration legislation. Other uses may include the sharing of information with the Immigration and Refugee Board of Canada, (IRB) Foreign Affairs International Trade Canada (DFAIT) as well as with provincial or municipal government departments under the terms of an agreement and for research purposes. It may also be shared with foreign governments' authorities under the terms of an agreement or arrangement in order to conduct a lawful investigation or administer or enforce any law. Information obtained from DFAIT, Health Canada, the IRB (that are contained in IRB PPU 105–Immigration Appeal Board Records, IRB PPU 110–Immigration Appeal Division Records, IRB PPU 115–Convention Refugee Determination Division Records, and IRB PPU 145–Research Directives, Claim Specific Information), CSIS, the RCMP and some provincial government departments may be shared for the purpose of administering or enforcing immigration legislation and to administer and conduct the appeals process under the Immigration and Refugee Protection Act.
Retention and Disposal Standards: Information regarding persons known to have committed war crimes or crimes against humanity is retained for 65 years. Upon expiry of the retention period, some of the records will be preserved by the Library and Archives Canada for archival purposes and the rest will be destroyed.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005207
Bank Number: CBSA PPU 029

Policy and Program Development Enforcement Data System
Description: This bank contains information from the enforcement records of persons who have come under examination at a port of entry or investigation at an inland Canada Immigration Centre. This bank is a subsystem (batch system) of the Field Operations Support System (FOSS). The bank includes a report from an immigration officer and a record of the inquiry, appeal and removal process. Records may include name, address, birth date, country of birth, enforcement action undertaken (i.e. a report, arrest, inquiry or removal under the Immigration and Refugee Protection Act), and the date and place of each event in the process. The deportation order is available on persons subject to the removal process from January 1, 1973. The bank includes the electronic collection and use of fingerprints, digital photographs and personal histories of refugee and immigrant applicants to Canada. Some of the information may be duplicated in the Immigrant Case File–CBSA PPU 042 and the Permanent Resident Data System–CBSA PPU 053. Persons seeking access to this information should supply their name, date of birth, approximate date of entry to Canada and port of entry.
Class of Individuals: Persons who have been subject to the enforcement provisions of the Immigration and Refugee Protection Act of Canada.
Purpose: The purpose of this bank is to help determine the admissibility of persons to Canada or the right of persons to remain in Canada, and to produce statistical reports in support of the enforcement function.
Consistent Uses: Information is also used by the Department of Human Resources and Social Development Canada (HRSDC) and by the Immigration Appeal Division of the Immigration and Refugee Board of Canada (IRB). Other uses may include sharing information with Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005), the Department of Justice (JUS PPU 110), Solicitor General Canada and other divisions of the IRB. Information may be shared between the IRB's Immigration Appeal Division–IRB PPU 110 and Adjudication Division–IRB PPU 140. Information may be shared with the Royal Canadian Mounted Police (RCMP) and the CSIS for the purpose of conducting security reviews or investigations related to immigration legislation. The bank electronically discloses fingerprints and personal histories to the RCMP for data matching and security checks with foreign government law authorities. The information is used to aid the officers at the Primary Inspection Line (PIL) in referring persons to secondary, for further examination as well as for the purpose of determining eligibility for the Alternate Inspection Systems (AIS). It is also shared with foreign governments under the terms of agreements/arrangements and the purpose of lawful investigations or the enforcement of any law.
Retention and Disposal Standards: Paper records are normally retained ten years after the last administrative action and then destroyed.
RDA Number: 90/002
Related Record Number: CBSA ENF 008
TBS Registration: 005218
Bank Number: CBSA PPU 032

Screening Referral Request (SRR) and Secure Tracking System
Description: The Screening Referral Request system (SRR) is a web-based application accessible via the SIGNET. The system allows Missions to electronically and simultaneously refer cases to the National Headquarters (HQ) of the Canada Border Services Agency (CBSA) as well as to partners involved in the screening of foreign nationals. The concept of SRR is to provide a standard means of sending information that complies with the current screening procedures.
Class of Individuals: Persons seeking admission to Canada, as well as those already in Canada as visitors and Temporary Resident Permit holders and who are suspected of engaging in activities contrary to the immigration/citizenship legislation.
Purpose: Information contained in this bank may be used in the administration and enforcement of citizenship and immigration legislation.
Consistent Uses: The information may be disclosed to the Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005) and the Royal Canadian Mounted Police (RCMP) for the purpose of investigations related to immigration and citizenship legislation. It may also be disclosed to provincial authorities for assessment under the terms of an agreement or arrangement. Uses also include the sharing of information with Solicitor General Canada, CSIS, the Department of Justice (JUS PPU 110) and the RCMP where these uses are pursuant to the law. Information may also be disclosed to various foreign governments, law enforcement bodies and detaining authorities with respect to the administration and enforcement of immigration/citizenship legislation. Other uses may include the sharing of information with the Immigration and Refugee Board of Canada, Financial Transactions and Reports Analysis Centre of Canada (FINTRAC) (FINTRAC PPU 020, Foreign Affairs and International Trade Canada as well as with provincial or municipal government departments under the terms of an agreement and for research purposes. It may also be shared with foreign governments under the terms of an agreement or arrangement in order to conduct a lawful investigation or administer or enforce any law. Information obtained from Foreign Affairs and International Trade Canada, Health Canada, the CRA, the Immigration and Refugee Board of Canada [that contained in IRB PPU 105 (Immigration Appeal Board Records), IRB PPU 110 (Immigration Appeal Division Records) IRB PPU 115 (Convention Refugee Division Records), and IRB PPU 145 (Research Director, Claim Specific Information)], CSIS, the RCMP and some provincial government departments may be shared for the purpose of administering or enforcing legislation.
Retention and Disposal Standards: Case involving organized crime, is retained ten years from the last administrative action. Upon expiry of the retention period, some of these records will be preserved by the Library and Archives Canada. Information regarding known and suspected terrorists, and person known to have committed war crimes or crimes against humanity is retained for 50 years, the records are then destroyed.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005311
Bank Number: CBSA PPU 033

Seized Documents (Web Passport)
Description: This MS Access file contains data on documents that have been seized principally in the Quebec Region for verification. The file contains, in particular, the serial numbers of such documents as passports, visas, Records of Landing, etc. It also contains information on the holders of these documents, such as the family name, first name, date of birth, country of citizenship and country of birth. Individuals who wish to consult this information must provide their family name, first name and date of birth.
Class of Individuals: Holders of documents seized for verification.
Purpose: This database is used by officers and clerks of the Intelligence Unit of the Quebec Region, to ensure better follow-up of intercepted documents and thus avoid fraud.
Consistent Uses: None.
Retention and Disposal Standards: Indeterminate. Certain documents may be claimed by their holders.
RDA Number: 90/002
Related Record Number: CBSA ENF 008
TBS Registration: 005191
Bank Number: CBSA PPU 034

Support System for Intelligence (SSI)
Description: This bank contains information on persons who either arrive in Canada or attempt to gain access to Canada in contravention of IRPA, as well as persons known or suspected to have counselled or assisted, their movements. SSI assists CBSA to monitor the overall irregular movement of people to Canada by tracking irregular migrants at major Canadian airports, seaports, land borders, inland offices and overseas. Records in the bank may contain some or all of the following information: reports from CIC offices overseas, ports of entry and CBSA offices in Canada concerning persons who arrived or attempted to arrive in Canada without proper travel or identity documents; reports from CIC offices overseas, ports of entry, or CIC offices in Canada concerning persons who counselled or assisted any persons to enter Canada or seek to enter Canada improperly. Information may include personal biographical data, passport and identity document details, type of fraud, and details concerning persons who counselled or assisted the traveller to attempt to enter Canada improperly.
Class of Individuals: Persons who arrived in Canada or attempted to travel to Canada contrary to IRPA and persons who are known or suspected to have assisted or counseled such individuals. Purpose: Information contained in this bank may be used in the administration and enforcement of citizenship and immigration legislation.
Consistent Uses: The information may be disclosed to the Royal Canadian Mounted Police (RCMP) for the purpose of conducting investigations related to immigration legislation. Uses include the sharing of information with the Canadian Security Intelligence Service (CSIS) (SIS PPU 005 / SRS PPU 005), and the Immigration and Refugee Board of Canada (IRB) where these uses are pursuant to the law. Some information may be disclosed to various foreign governments, law enforcement bodies, and other authorities with respect to the administration and enforcement of immigration legislation. Some information may also be disclosed to transportation companies within the terms of their responsibilities under immigration legislation.
Retention and Disposal Standards: Under negotiation with the Library and Archives Canada.
RDA Number: 88/012
Related Record Number: CBSA ENF 008
TBS Registration: 005187
Bank Number: CBSA PPU 035

Travel and Identity Document System (TIDS)
Description: The databank contains the records of seizures of travel or identity documents made in the course of port of entry examinations or authorized investigations under the authority of the Immigration and Refugee Protection Act. Any travel or identity documents considered by Canada Post as lost are forwarded to CBSA for disposal and are recorded for tracking purposes. The databank may contain information on the person from whom the documents were seized, the reasons for detention, the types of documents, and the ultimate disposition of the documents.
Class of Individuals: Any person's documents seized by CBSA or referral to CBSA by Canada Post.
Purpose: The purpose of the databank is to record events and key information related to these seizures as well as track handling and disposition of the documents.
Consistent Uses: Could be shared with the RCMP for prosecution.
Retention and Disposal Standards: Documents are held for five years or until the case that they relate to has been finally determined and are then destroyed.
RDA Number: 90/002
Related Record Number: CBSA ENF 008
TBS Registration: 005198
Bank Number: CBSA PPU 036

Innovation, Science and Technology Branch

Passenger Information System (PAXIS)
Description: The Passenger Information System (PAXIS) contains personal information on travellers destined for Canada received under the Advance Passenger Information / Passenger Name Record (API/PNR) Program. API data includes the traveller's name, date of birth and other travel document information. PNR data is information contained in a reservation system that includes travel itinerary and check-in information. This information is analysed and queried against the Integrated Customs Enforcement System (ICES) and the Field Operations Support System (FOSS) in order to identify high-risk travellers. Access to API/PNR data is limited to CBSA officials performing targeting functions or intelligence activities. Over time, access to PNR information is progressively restricted. The High Risk Traveller Initiative (HRTI) also forms part of the API/PNR Program and is built into the PAXIS system. Under HRTI, travellers are risk-scored and Canada and the United States may share API/PNR, passage history, lookouts and related enforcement information on suspected high risk persons.
Class of Individuals: Travellers destined for Canada on commercial conveyances. Purpose: To identify persons related to serious transnational crimes such as terrorism, and the smuggling of drugs and humans. Consistent Uses: The CBSA may disclose the information provided to Canadian Government Departments and to Governments of Foreign States only in accordance with CBSA policy and guidelines supporting relevant legislation. Relevant legislation includes section 107 of the Customs Act, sections 9 and 10 of the Protection of Passenger Information Regulations of the Immigration and Refugee Protection Act, and subsection 8(2) of the Privacy Act.
Retention and Disposal Standards: Information retained in PAXIS is destroyed at 3.5 years from receipt. Where information relates to a person who is the subject of an investigation in Canada, it may be transferred to an enforcement system of the CBSA and be retained in that system for a period of no more than 6 years.
RDA Number: 90/002
Related Record Number: CBSA ENF 001, 008, 009, and CBSA ENT 003
TBS Registration: 005388
Bank Number: CBSA PPU 008

Pre-examination of Travellers – Alternative Reporting Program for Travellers – NEXUS
Description: Travellers wishing to participate in a pre-approval application process to determine eligibility for an expedited border clearance program, i.e. dedicated lanes at the border, kiosks at airports and marine reporting (recreational boating) will apply on an application form (on-line or paper) and provide the following types of information, as required: Name; Date and Place of Birth; Address Information; Telephone Numbers; Type, Make, Model and License Information for Conveyance; Criminal Record; Violation of Customs and/or Immigration Laws; Family Members; Parental or Legal Guardian Consent for Minors; Proof of Citizenship; Employment History; Purpose of Travel; and Credit Card Number. Data is entered and stored in the Global Enrolment Component (GEC).
Class of Individuals: Canadian and United States citizens including permanent residents and resident alien citizens who have continuously resided for a period of three years in either Canada or the United States, or a combination of those countries, immediately before the date of application as well as Canadian and American citizens posted to diplomatic missions and consular posts abroad.
Purpose: To determine if an applicant can be approved to participate in an expedited border clearance program. Approval and denial are based on criteria developed by participating agencies for each program. The primary agencies involved in expedited clearance programs are the Canada Border Services Agency and the United States Customs and Border.
Consistent Uses: Information provided may be shared among the participating agencies and with other government law enforcement agencies to determine program eligibility. Applicants are denied or approved by each agency based on information provided by the applicant and also according to each agency's individual criteria.
Retention and Disposal Standards: Files are retained for a minimum of two years, for as long as memberships are active, and for longer periods, as required to satisfy each program's administration requirements. The records are then destroyed.
RDA Number: 2000/033
Related Record Number: CBSA ENF 001
TBS Registration: 002788
Bank Number: CBSA PPU 031

Transit Without Visa (TWOV) Program and China Transit Trial (CTT)
Description: This bank describes personal information collected in support of the Transit Without Visa (TWOV) Program and the China Transit Trial (CTT) which allows foreign nationals of pre-approved countries who are in possession of a valid United States (US) visa and travelling on an authorized air carrier to transit through a participating Canadian airport to and from the US without having to obtain a Canadian transit visa. The personal information collected includes surname, first name and initial or initials of any middle names, date of birth, citizenship or nationality, travel document used (e.g. passport), issuing country and document number, and U.S. Visa number.
Class of Individuals: Foreign nationals from pre-approved countries transiting through a participating Canadian airport to and from the United States on an approved airline. Purpose: To monitor compliance of the TWOV Program and the CTT and to identify the number of passengers who travelled on approved airlines and who used the TWOV Program or CTT. The personal information will be collected directly from the affected individuals by asking them to voluntarily complete a Transit Without Visa card upon arrival.
Consistent Uses: The information collected will be used internally for monitoring, evaluation and statistical purposes. This is consistent with section 7 of the Privacy Act. Information collected will be compiled, analyzed and summarized in statistical reports with the personal information removed. Statistical reports may be shared with Citizenship and Immigration Canada (CIC) to monitor the effectiveness of the program.
Retention and Disposal Standards: Completed Transit Without Visa Cards will be retained for two years from the date the cards were completed and then destroyed. Statistical Reports will be maintained in electronic format as long as required for evaluation and monitoring purposes and then destroyed.
RDA Number: 2000/033
Related Record Number: CBSA ENF 008; CBSA ENT 003
TBS Registration: 008395
Bank Number: CBSA PPU 011