Accidents
Description: This bank contains records on all Accidents that occur on the Blue Water Bridge and plaza involving vehicles, damage to buildings and chemical spills. Records include reports, drawings, photographs, calculations, copies of vouchers for repairs and invoices to drivers, copies of cheques and correspondence and copies of drivers' licenses and addresses for insurance purposes. This bank also includes information on suicides and attempted suicides.
Class of Individuals: Individuals involved in Accidents that occur on the Blue Water Bridge and plaza and individuals who attempted or committed suicide.
Purpose: This file is used to conserve data on requests for compensation by or from the Blue Water Bridge Authority. The information is used to authorize or determine amounts owing to or claimed by the Blue Water Bridge Authority in the event of loss or damage.
Consistent Uses: This bank is used to determine any safety related issues concerning the plaza and to make recommendations and modifications based on the outcomes of those issues.
Retention and Disposal Standards: The records are kept for ten years after the last administrative action. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired.
RDA Number: TBD
Related Record Number: BWBA ACC 170
TBS Registration: 005467
Bank Number: BWBA PPU 010

Board of Directors
Description: This bank describes records that contain personal information relating to Board Members such as: notices of appointments to the Board of Directors; Orders in Council; conflict of interest declarations and curriculum vitae. Personal information may also include the name; address; telephone number; facsimile number; biography; employment history; qualifications; date of birth; social insurance number (SIN); official languages proficiency; employment equity; physical disability and other possible medical information; country of birth; citizenship; educational background; and records of travel expenses.
Class of Individuals: Candidates for appointment, current and former appointees to the Board of Directors.
Purpose: The information is compiled for human resources purposes, to provide advice to the Minister of Transport on existing and forthcoming vacancies, to assist in the appointment process, and to record potential conflicts of interest and any compliance action required. The information is also used to maintain an inventory of current and former Board members, to manage the administration of expenses, and communications pertaining to meetings, etc.
Consistent Uses: This information is used to provide Transport Canada with the personal and professional history of members of the Board of Directors for the Annual Report. This information may also be used for reporting required for Treasury Board Secretariat and the Privy Council Office, for posting on Blue Water Bridge Authority's web site and other communication tools, such as press releases. The selection process is administered by the Privy Council Office (PCO) and a Notice of Appointment is sent to BWBA (refer to PCO Bank Number PCO PPU 020), The Social Insurance Number (SIN) is collected for the issuance of the appropriate taxation forms as authorized by the Income Tax Act (CRA PPU 150).
Retention and Disposal Standards: Files are retained for two years after the last administrative action. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed at the end of the retention period.
RDA Number: TBD
Related Record Number: BWBA BOA 160
TBS Registration: 005468
Bank Number: BWBA PPU 015

Currency Exchange Services
Description: This bank describes personal information relating to the Currency Exchange Services of Blue Water Bridge Authority. Personal information may include individual's name, postal address, occupation, and proof of identification such as driver's licence number, passport number, photograph, nationality, date and place of birth, name of parents or guardians, and a government-issued identification card containing a unique registration number as prescribed by the Proceeds of Crime legislation.
Class of Individuals: Individuals who use the Currency Exchange Services offered by the Blue Water Bridge Authority.
Purpose: Personal information is used to administer the Currency Exchange Services, including bookkeeping purposes and to ensure that transactions are appropriately recorded as required under the Proceeds of Crime legislation.
Consistent Uses: The personal information may be used to record and report suspicious transactions as required by the Proceeds of Crime legislation to the Financial Transactions and Reports Analysis Centre of Canada (FINTRAC). (refer to FINTRAC Bank Number FTRAC PPU 015). The information may be used for research, planning, audit and evaluation purposes. Aggregate information (does not identify individuals) is used for statistical purposes.
Retention and Disposal Standards: Records are kept for seven years after the transaction is completed or the account is terminated. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired.
RDA Number: TBD
Related Record Number: BWBA CUR 150
TBS Registration: 005470
Bank Number: BWBA PPU 025

Employment Applications
Description: This bank contains application for employment and related correspondence. Personal information includes the names of applicants, addresses, telephone and fax numbers, education, employment history, resumes, letters of recommendation, test results and staffing interviews.
Class of Individuals: Individuals seeking employment with the Blue Water Bridge Authority.
Purpose: The bank is used to support decisions regarding the referral of candidates for staffing purposes.
Consistent Uses: Information may be transferred to an employee bank if the individual is offered and accepts employment. The candidates' skills may be assessed and, if deemed suitable, the candidate may be invited to serve in a capacity other than the position or level of initial interest. The information may also be used for planning and evaluation purposes.
Retention and Disposal Standards: Solicited and unsolicited applications that have been considered in a staffing process are kept for a period of two years after the last administrative use. Unsolicited applications that have not been considered in a staffing process are kept for six months. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired.
RDA Number: TBD
Related Record Number: BWBA STA 130
TBS Registration: 005469
Bank Number: BWBA PPU 020

Prepaid Toll Accounts
Description: This bank describes records and prepaid toll accounts established by private trucking companies that have an account with the Blue Water Bridge Authority. The records consist of signed contracts which include the name of the company, contact person, mailing address, telephone and fax numbers and email addresses. Also included are copies of cheques, copies of direct banking transfers and listing of Blue Water Bridge Authorities' toll account numbers registered to the trucking company.
Note: Access to account information is strictly controlled by the Administration and Accounting Departments of the Blue Water Bridge Authority.
Class of Individuals: Employees of private companies who represent their company as contact persons.
Purpose: This information is used to allow the Administration and Accounting Departments of the Blue Water Bridge Authority to monitor available funds or prepaid toll account balances; transactions; the production and dissemination of monthly statements and to contact the individual companies as necessary to discuss their account information.
Consistent Uses: Non-personal information may be used to provide reports on these accounts to management. The information may also be used for research, planning, audit and evaluation purposes.
Retention and Disposal Standards: Records are kept for 6 fiscal years after account is closed and destroyed.
RDA Number: TBD
Related Record Number: BWBA COM 110
TBS Registration: 005679
Bank Number: BWBA PPU 040

Tenant Leases
Description: This bank contains records relating to the leasing of houses, offices and buildings to customs brokers, speciality vendors, duty free managers, customs and immigration staff and private residents. The records include leases, credit applications, copies of drivers' licenses, background notes and correspondence.
Class of Individuals: Individuals who lease land or property from the Blue Water Bridge Authority.
Purpose: The purpose of this bank is to maintain information on the leasing of land, houses, buildings and office accommodation from the Blue Water Bridge Authority.
Consistent Uses: It is used to document the decision-making process in property matters including tenant approval and the development of legal contracts and leases.
Retention and Disposal Standards: Records are kept for twenty years after the expiration of the lease. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired.
RDA Number: TBD
Related Record Number: BWBA TEN 180
TBS Registration: 005471
Bank Number: BWBA PPU 030