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Canada School of Public Service
Information Holdings
Central Personal Information Banks
Language Review Committee
Description: This bank may contain requests for review,
employee's written consent, Language Knowledge Exam (LKE) results prior to
October 15, 1984, assessment officer's report, language training history,
orientation process results, related letters or memos and the Review Committee
decision.
Note: This program ceased to exist in April 2004 for level B and
in December 2006 for level C. All level B records will be kept until April 2029
at which time they will be eligible for destruction. All level C records will
be kept until December 2031 at which time they will be eligible for
destruction.
Class of Individuals: Public servants whose cases have been
submitted to the Language Review Committee.
Purpose: This bank exists in accordance with section 20 of the
Public Service Employment Act to record information on employees whose cases
have been submitted to the Language Review Committee.
Consistent Uses: The bank is used to examine complaints
concerning results obtained in second language assessment and decisions of the
Language Assessment Section prior to October 15, 1984; to review employee's
withdrawal from language training and to reach a decision on each case.
Retention and Disposal Standards: Records relating to complaints
concerning the withdrawal from language training or the orientation process
results are retained for twenty five (25) years and then destroyed.
RDA Number: 2001/025
Related Record Number: CSPS 075
TBS Registration: 001459
Bank Number: CSPS PCE 758
Learner Registration and Management System
Description: This bank may contain basic personal data on course
participants and related course administration information. Individuals seeking
access to this information are required to specify the pertinent CSPS course
number.
Class of Individuals: Public servants and non-public servants who
have registered in or are enrolled in a course offered by CSPS.
Purpose: This bank exists to establish and maintain records of
all public servants and non-public servants who have taken or are enrolled in a
course offered by CSPS.
Consistent Uses: This bank is used to provide information
required to administer and deliver learning activities offered by the CSPS. The
information is also used for statistical, reporting and evaluative purposes.
Retention and Disposal Standards: Records are retained for five
(5) years after completion of learning activity, and then deleted from this
information bank.
RDA Number: 99/020, 2001/025
Related Record Number: CSPS 015, CSPS 025, CSPS 050, CSPS 055,
CSPS 070
TBS Registration: 001478
Bank Number: CSPS PCE 732
Language Training Orientation
Description: This bank may contain basic personal data, aptitude
and placement tests results, preliminary interview report, prognosis,
recommended lessons and the projected duration of training.
Class of Individuals: Non-public servants and public servants who
underwent the orientation process for non imperative staffing purposes or for
enrolment on basic language training.
Purpose: This bank exists to register test results and
information collected during the orientation interview.
Consistent Uses: This information is used to evaluate the
aptitude to succeed at language training, to make pedagogical recommendations
to the teaching personnel and to supply the Language Training Centre with
administrative data.
Retention and Disposal Standards: Paper records are kept for
twenty (20) years after completion of training and are then destroyed. Computerized
records remain active during the training period, are then kept for twenty (20)
years and then deleted.
RDA Number: 2001/025
Related Record Number: CSPS 075
TBS Registration: 001482
Bank Number: CSPS PCE 760
Language Training Services
Description: This bank may contain basic personal data, service
and language training requests, aptitude and placement tests results.
Class of Individuals: Persons who underwent language training.
Purpose: This bank exists to provide information for eligibility
testing, orientation, enrolment and language training processes.
Consistent Uses: The bank is used for the eligibility, testing,
orientation, enrolment and language training processes and to ensure a progress
follow-up on participants.
Retention and Disposal Standards: Paper records are kept for
twenty (20) years after completion of training and are then destroyed.
Computerized records remain active during the training period, are then kept on
tape for twenty (20) years and then deleted.
RDA Number: 2001/025
Related Record Number: CSPS 075
TBS Registration: 001484
Bank Number: CSPS PCE 761
