Campusdirect: Membership, Subscription and Learning Information Database
Description: This database is used to support a centralized portal for on-line learning courses, as well as providing individuals with on-line assessment tools and assistance with the development of individual learning plans. The database captures individual profile information; course and learning activity participation and results; some automatically generated course testing and self-assessment results. The personal information collected includes the individual's name, work address, work telephone and fax numbers, e-mail address, department, job title, classification category and level, preferred language and gender. Paper copies are made of some of the basic personal information as a back-up for Campusdirect operational purposes. While memberships may be de-activated after a period of prolonged inactivity, members can request the reactivation of their membership at any time by calling the Campusdirect Contact Centre.
Class of Individuals: Employees of governments and public sector institutions (federal, provincial, municipal and international), who are members of Campusdirect.
Purpose: This information is collected to provide an automated tool for course registration, payment and program utilization data. This tool is provided to enable Campusdirect members to establish training needs and partake of professional development activities as well as supporting the management of Campusdirect by CSPS.
Consistent Uses: The personal information is used for Campusdirect statistical and evaluative purposes. All disclosures require the individual's prior direct consent.
Retention and Disposal Standards: The information is retained by Campusdirect as long as the Campusdirect program exists. Should the program be discontinued, the disposal of the information will not occur until five years have passed.
RDA Number: 99/020
Related Record Number: CSPS 065
TBS Registration: 006094
Bank Number: CSPS PPU 015

Course Registration and Information
Description: This bank may contain basic personal data and related course administration information. Individuals seeking access to this information are required to specify the pertinent course number.
Class of Individuals: Non-public servants and public servants who have taken or are enrolled in a course offered by CSPS.
Purpose: This bank exists to establish and maintain records of all persons who have taken or are enrolled in a course offered by the CSPS.
Consistent Uses: This bank is used to provide information required to administer training courses delivered by CSPS.
Retention and Disposal Standards: Records are retained for five (5) years after completion of training and development activity, then destroyed.
RDA Number: 99/020, 2001/025
Related Record Number: CSPS 010
TBS Registration: 001438
Bank Number: CSPS PPU 050

Individual Data Base
Description: This information bank contains basic information on courses and other training activities of the School, on actual and potential clients, on internal and external resources employed by the School and all persons with which CSPS has contact.
Class of Individuals: Individuals, principally members of the management category of the Canadian federal public service, who have contact with CSPS. May also contain information on members of the private (business) sector or other levels of government who attend CSPS-sponsored activities.
Purpose: The purpose of this information bank is to establish and maintain files on actual and potential clients in order to facilitate the registration of these individuals to CSPS activities, to have information available to determine our client profile to help in the development and delivery of products offered by the School.
Consistent Uses: This information bank serves to identify potential clients and resources for activities offered by the School.
Retention and Disposal Standards: The files are retained as long as the information is still valid.
RDA Number: 99/020, 2001/025
Related Record Number: CSPS 015, CSPS 025, CSPS 055
TBS Registration: 003329
Bank Number: CSPS PPU 010

Language Training Orientation
Description: This bank may contain basic personal data, aptitude and placement tests results, preliminary interview report, prognosis, recommended lessons and projected training duration.
Class of Individuals: Non-public servant and public servants who underwent the orientation process for non-imperative staffing purposes or for enrolment on basic language training.
Purpose: This bank exists to register test results and information collected during the orientation interview.
Consistent Uses: This information is used to evaluate the aptitude to succeed at language training, to make pedagogical recommendations to the teaching personnel and to supply Language Training Centre with administrative data.
Retention and Disposal Standards: Paper records are kept for twenty (20) years after completion of training and are then destroyed. Computerized records remain active during the training period, are then kept on tape for twenty (20) years and then deleted.
RDA Number: 2001/025
Related Record Number: CSPS 075
TBS Registration: 002778
Bank Number: CSPS PPU 040

Language Training Services
Description: This bank may contain basic personal data, service and language training requests, aptitude and placement tests as well as language training results.
Class of Individuals: Persons who underwent language training.
Purpose: This bank to provide information for eligibility testing, orientation, enrolment and language training processes.
Consistent Uses: The bank is used for the eligibility, testing, orientation, enrolment and language training processes, and to ensure a progress follow-up on participants. The PSC Test Scoring and Reporting System provides a weekly update of Second Language Evaluation (SLE) results for the purposes of updating candidate information.
Retention and Disposal Standards: Paper records are kept for twenty (20) years after completion of training and are then destroyed. Computerized records remain active during the training period, are then kept on tape for twenty (20) years and then deleted.
RDA Number: 2001/025
Related Record Number: CSPS 075
TBS Registration: 002779
Bank Number: CSPS PPU 045

Registration Information System
Description: This information bank may contain basic information on participants and administrative data on learning activities at CSPS.
Class of Individuals: Individuals, including members of the management category of the federal public service, who have taken or are registered on a learning activity sponsored by CSPS. May also contain information on members of the private (business) sector or other levels of government who attend CSPS-sponsored activities.
Purpose: This information bank exists to establish and maintain files on CSPS activities and participants to these learning and development activities.
Consistent Uses: The information bank provides data necessary for the delivery of learning activities offered by the School.
Retention and Disposal Standards: The files are kept for a five-year period following the end of the learning activity, and are then destroyed.
RDA Number: 99/020, 2001/025
Related Record Number: CSPS 010
TBS Registration: 003328
Bank Number: CSPS PPU 005