Info Source
www.infosource.gc.ca
Common menu bar links
Human Resources and Social Development Canada
Institution-Specific Personal Information Banks
Career Planning and Review Inventory
Description: This bank may include the following documents: two or more of the most recent evaluations, career planning information and data, and a resumé or biographical summary.
Class of Individuals: Employees in HRSDC.
Purpose: The information in this bank will be used in the Career Planning and Review process, by the members of the Review Committees involved in performance assessment and career planning as well as for referrals for assignments
or secondments by user managers. Members of the committees have access to the information in this bank through the Portfolio Manager, Human Resources Director or Human Resources Management Advisor and/or the responsible administrative unit.
Consistent Uses: The consistent uses of this information may include the creation of staffing inventories to identify candidates who have expressed specific interests to aid in staffing positions as they become available. It
may also be used in setting priorities and authorizing training and development to meet identified needs in human resources planning, and for statistical analysis/forecasting.
Retention and Disposal Standards: The retention period is retained for five years.
RDA Number: 98/005
Related Record Number: HRSDC HRS 025 and HRSDC HRS 040
TBS Registration: 005820
Bank Number: HRSDC PPE 802
Human Resources Planning Information Program (HRPIP)
Description: This computerized bank was developed by managers to assist in the preparation of their Human Resources Planning exercise. It contains information on HRSDC positions, employees, staffing action/ adjustments, and
Training and Development. Position information collected includes the Position number, title, group and level, exclusion indicator, language requirements, unit, reporting relationship (supervisor's position number and title). Employee information includes
the Public service start date, birthdate, home address and telephone number, employee type (full-time, part-time, etc.) position title and number, location and telephone number, bilingual capability, employment history , career aspirations, mobility,
training and development history (as well as proposed), date of last performance appraisal (as well as a BF for the next due appraisal). The system also keeps track of start/end dates for acting, secondment and assignment situations with an active BF
system. Staffing action/adjustment module keeps track of areas which, in the opinion of the manager, will require some action to ensure that operational demands are met; this includes vacancies which are likely to occur due to long-term disability leave,
maternity leave, care and nurturing leave, extended vacation leave and any other situation which will require attention. The Training and Development module records available courses, maintains a list of employees identified for each course through the
appraisal process, as well as the status of this training (proposed, approved, completed).
Class of Individuals: Employees of the institution whether indeterminate, term, casual, full-time or part-time.
Purpose: To assist managers in the preparation of their Human Resources Plans.
Consistent Uses: To support such personnel functions as human resources planning and development, performance evaluations, training, relocation, employment equity; to produce management reports (e.g. regarding official languages,
employment equity, labour supply/demand forecasts, training forecasted/completed, overview of employee age/service (possible retirement projections). Social insurance number is collected and used for non-statutory purposes, until such time as it can
be replaced by HRSDC's new Human Resources Employee Identification Number System.
Retention and Disposal Standards: The information is retained for a minimum of two years following last action.
RDA Number: 98/005
Related Record Number: HRSDC HRS 025 and HRSDC HRS 040 289
TBS Registration: 005821
Bank Number: HRSDC PPE 812
