Review
Description:Information on studies conducted on management challenges, results and other dimensions of performance of internal programs, policies, operations, systems and practices.
Document Types:Internal Review.
Access:Alphabetical
Format:Internet.
Record Number:DFO DRP 210

Evaluation
Description:Information on the relevance, success and cost-effectiveness of internal departmental programs and activities.
Document Types:Program evaluation.
Access:Alphabetical.
Format: Internet.
Record Number: DFO CRP 220

Internal Audit and Integrated Risk Management Services
Description:Information on policies, procedures and guidelines for the conduct of assignments, the planning of audits and support and reference documents used by auditors in compiling assignment reports and final audit reports, including reports from the Office of the Auditor General (OAG).
Document Types:Internal Audit and Integrated Risk Management Services.
Access:Alphabetical.
Format: Internet.
Record Number: DFO CRP 215

Office of the Associate Deputy Minister

Corporate Services

National Project Management Office for Year 2000
Description:Information on all aspects of the DFO Year 2000 project including (but not limited to) project planning, business continuity planning, standards and guidelines, regional information, project funding, Year 2000 product compliance letters, and related topics.
Note: This program has ended but records remain.
Document Types:Year 2000 and its complexities as it affected both Department Wide Mission Critical and Government Wide Mission Critical functions within the Department. The files created during this project are classified using the departmental records management policy.
Record Number: DFO CRP 500

Real Property Management

Real Property Information System (RPIS)
Description: Information on the complete inventory of the real property assets required to support DFO programs and operations. RPIS maintains data for yearly central agency reporting, central agency policy requirement compliance, site usage, environmental aspects and divestiture initiatives.
Document Types: Coast Guard bases, laboratories, lightstations, search and rescue stations, hatcheries, MCTS stations, marine based infrastructures, buildings, warehouses, marine aids to navigation structures and tows, etc.
Record Number:DFO CRP 520

Small Craft Harbours
Description:Information on the administration and management of fishing and recreational harbours. Schedule I of the Fishing and Recreational Harbours Regulations lists all harbours administered by DFO, with amendments published as required in the Canada Gazette.
Document Types:Facilities, harbour authorities.
Record Number:DFO CRP 540

Fisheries and Aquaculture Management

Aboriginal Policy and Governance
Description:Information on aboriginal fishing policies, programs and issues.
Document Types:Aboriginal fishing issues and programs; land claims.
Record Number:DFO MAN 320

Enforcement
Description:Conservation and protection of fisheries, surveillance and enforcement records.
Document Types:Offshore, inshore and inland surveillance and enforcement activities.
Record Number:DFO MAN 305

Fisheries Policy Development
Description:Policy preparations in support of fisheries renewal, reports, discussion document and brochure developed by AFPR, summary of policies affecting management of fisheries on Canada's Atlantic coast.
Document Types:Fisheries management policy on Canada's Atlantic coast, national fisheries management policy framework, Independent Panel on Access Criteria (IPAC).
Record Number:DFO MAN 335

Atlantic Fisheries and Pacific Region Licence Appeal Boards
Description:Information on fisheries licence appeals (Atlantic and Pacific).
Document Types:Appeals from fish harvesters dissatisfied with departmental licensing decisions; licensing policy; recommendations from the Appeal Boards to the Minister.
Access: Records filed under each fish harvester's record in Commercial Fishing Licence in alphabetical order (Gulf Region) and by appeal number (Pacific Region).
Record Number:DFO MAN 310

Fisheries and Aquaculture Management
Description:Management of the fisheries, including resource rehabilitation.
Document Types:Resource management; allocation and regulations development; licensing; Aboriginal affairs - food fisheries; land claims negotiations and implementation;capacity building; commercial fisheries opportunities.
Record Number:DFO MAN 315

Responsible Fishing Programs
Description:Reports, guidelines, protocols, mandates, administration, support initiatives throughout the fishing industry.
Document Types:Code of Conduct for Responsible Fishing Operations, Program for Energy Research and Development. These Programs cover areas such as Responsible Fishing, gear development, implementation of the Canadian Code of Conduct, and partnering with industry.
Access: Records arranged according to document management criteria set out by the Department.
Format: EDP systems.
Record Number:DFO MAN 330

Structural Adjustment Programs
Description:Information on advice and analysis of issues relating to the operations and mandate of the Freshwater Fish Marketing Corporation (FFMC).
Document Types:Corporate Plans, and Operating and Capital Budgets of the FFMS Corporations.
Record Number:DFO MAN 325

Canadian Coast Guard
NOTE: On December 12, 2003, the policy functions related to pleasure craft, marine navigation services, pollution prevention and response and navigable waters were transferred to Transport Canada.

Aids to Navigation – Marine
Description:Information on the establishment, operation and maintenance of visual, audio and electronic aids to navigation.
Document Types:Buoys; lights; beacons; fog signals; racons; notices to shipping; notices to mariners; service contracts.
Access:By subject and geographic site.
Format:EDP systems and microfilm.
Record Number:DFO CCG 105

Icebreaking Services
Description:Information on icebreaking, ice routing advice, ice escorting and ice reconnaissance, Arctic operations, "Ice navigation in Canadian waters" publication.
Document Types:Icebreaking; ice routing advice; ice reconnaissance; ice escorting; Arctic operations; Ice navigation; International Ice Patrol; methods and equipment.
Access: By subject and geographic site.
Format:EDP systems and microfilm.
Record Number:DFO CCG 130

Marine Communications and Traffic Services
Description:Information on the establishment, operation and maintenance of Marine Communications and Traffic Services infrastructure.
Document Types:Marine Radio Communications and Vessel Traffic Services Systems, notices to shipping and notices to mariners, buildings, structures, remote sites, services contracts.
Access: By subject and geographic site.
Format: EDP systems and audio tape.
Record Number:DFO CCG 205

Environmental Response Services
Description:Information on the response capacity, plans and operations necessary to address marine pollution incidents.
Document Types:Plans; operations; reports; methods and equipment.
Access: By subject and geographic site. Format: EDP systems, digital and video.
Record Number:DFO CCG 150

Search and Rescue Services - Coast Guard
Description:This class covers information relating to search and rescue operations, and lifeboat stations.
Document Types:Lifeboat stations; search and rescue; equipment and supplies.
Access:Files arranged by subject, and geographically.
Format: EDP systems and audio tape.
Record Number:DFO CCG 155

Ships and Aircraft - Canadian Government
Description:Information on the management, operations, functions and services performed by the Canadian Coast Guard fleet of ships and aircraft; vessel and aircraft support to CCG Maritime Services (Aids to Navigation, Waterways Management, Marine Communications and Traffic Services, Icebreaking Services, Search and Rescue Services and Environmental Response Services); support to Oceans sector, Fisheries Management and Science sectors, including Hydrographic Services. This includes information on management strategies, life cycle management, planning, policies, scheduling, costs, crewing practices, performance measures and safety (ISM Code) procedures.
Document Types:Strategic Planning, Business Planning, Performance Management, Crewing, Charters, Fleet List, Fleet Program Delivery Plans, Services, Service Accords/MOU's, Fuel, Operational Requirements, Capital Planning, and Helicopter Management.
Access:Files arranged by subject and name of Coast Guard vessel.
Format: Database, audio/video tape.
Record Number:DFO CCG 165

Telecommunications and Electronics –Marine
Description:Information on the life cycle management including establishment, design, procurement of equipment, operation and maintenance of stations and systems that provide communications and electronic navigation aids to the Canadian Coast Guard and marine transportation.
Document Types:Life cycle management establishment; construction; operation; maintenance; services; buildings; site acquisitions; concessions and leases; apparatus; supplies; equipment; utilities; security and frequencies.
Access:Files arranged by subject, geographical location and name of Coast Guard ship.
Format:EDP systems and microfilm.
Record Number:DFO CCG 200

Waterways Management
Description:Information on water on St. Lawrence waterways.
Document Types:Water levels St. Lawrence waterways; and St. Lawrence ship channel. Access: By subject and geographic site.
Format: EDP systems.
Record Number:DFO CCG 106

Oceans, Habitat and Species at Risk

Oceans
Description: Information on integrated oceans management planning; establishment of large oceans management areas; designation of Marine Protected Areas and ecosystem-based management.
Document Types:Canada's Oceans Action Plan, Canada's Oceans Strategy, Marine Protected Areas, Integrated Oceans Management, Ecosystem-Based Management, Oceans Act, Species at Risk.
Access:Organized by subject matter
Record Number:DFO OCE 005

Habitat Management
Description:Information on fish habitat management, protection, restoration and development; review of referred development activities in or near water; federal environmental assessment; scientific research on fish habitat, changes to or destruction of fish habitat and chemical contamination of fish habitat resulting from human activity.
Document Types:Habitat protection, operations, planning, restoration and development; resource rehabilitation and enhancement; carrying capacity of fish habitat; physical alteration of fish habitat; toxic chemicals; contaminants.
Access:Files arranged by subject.
Format: Database.
Record Number:DFO OCE 010

Species at Risk
Description: The management of Species at Risk is a horizontal initiative which includes activities undertaken by most DFO sectors and regions. Its principal focus is on developing recovery strategies, action plans and management plans for species listed under the Species at Risk Act. The management of species at risk in Canada is driven by a conservation cycle comprising five main steps: (1) Assessment (whether species are at risk); (2) Protection of species at risk; (3) Recovery planning; (4) Implementation of recovery actions; (5) Monitoring and Evaluation.
Document Types: Information on policies, programs and activities in the areas of protection of Species at Risk (Assessment and Listing). Recovery of Species at Risk (Planning and Implementation), Monitoring and Evaluation.
Access:Files arranged by subject.
Format: Database
Record Number:DFO SAR 360

Policy

Economic Analysis and Statistics
Description:Information on policies, programs and activities in the areas of socio‑economic analysis, fisheries and aquaculture statistics and policy development.
Document Types:Socio‑economic analysis and policy; fisheries statistics; fisheries international trade databases; banks of information relating to the Surveys of Atlantic Salmon Anglers, 1988 and the Surveys of Atlantic Fishermen, 1984, 1988; the Surveys of Recreational Fishing in Canada, 1975, 1980, 1985, 1990, 1995, 2000; Surveys of Oceans Industries, 1996, 2000; Costs and Earnings Survey, 2004 (Atlantic Region Report); Canadian Fisheries Statistics Reports 2004, 2005.
Access:Alphabetically, numerically and chronologically.
Record Number:DFO POL 510

Intergovernmental Affairs
Description:Information on federal‑provincial‑territorial agreements and cooperative arrangements adopted by the department.
Document Types:Interdepartmental and intergovernmental cooperation in fisheries and aquaculture; frameworks for federal‑provincial-territorial consultation and liaison; federal‑provincial‑territorial economic and constitutional issues.
Access:Alphabetically, numerically and chronologically.
Record Number:DFO POL 515

Legislation and Regulation
Description:Coordination, development and review of legislative and regulatory instruments within the department's mandate.
Document Types:Legislative and regulatory initiatives related to Fisheries and Aquaculture Management, Oceans, the Canadian Coast Guard (for example, Marine Services Fees), Habitat Management, Science and Small Craft Harbours.
Access:Alphabetically, numerically and chronologically.
Record Number:DFO POL 525

Science

Fisheries, Environment and Biodiversity Science
Description:Records relate to the acquisition of the knowledge-base and provision of scientific advice. On the management and development of fisheries and other human activities in the sea, and conservation and sustainable use of renewable and non-renewable marine and freshwater resources and ecosystems.
Document Types:Resource assessment; marine ecology; freshwater ecology; conservation and protection of fish, fish habitat and aquatic ecosystems; biodiversity; aquatic invasive species, aquaculture ecosystem interaction and species at risk, biological and physical oceanography.
Access:Alphabetically, numerically and chronologically.
Record Number:DFO SCI 610

Integrated Science Data Management
Description:ISDM's mandate is to manage and archive ocean data collected by DFO, or acquired through national and international programs conducted in ocean areas adjacent to Canada, and to disseminate data, data products, and services to the marine community in accordance with the policies of the department.
Document Types:Physical, Chemical and Biological data: Contaminants, Oceanographic Profiles, Tides and Water Levels, Drifting Buoy, Measured Wave and Offshore Oil and Gas Environmental Data sets.
Access:Raw data that can be retrieved chronologically, alphabetically, or numerically.
Record Number:DFO SCI 612

Hydrographic Service
Description:Bathymetric data; navigational charts -surveys, chart production; geophysical‑hydrographic surveys; tides, currents and water levels; sailing directions; ocean mapping; navigation.
Document Types:Navigation charts -surveys, production; tides, currents, and water levels; sailing directions; ocean mapping; navigation.
Access:Files arranged by geographic location.
Format:Full size graphics, micrographics.
Record Number:DFO SCI 615

Regional Offices

Arctic and Inland Fisheries
Description:Information on policy and program coordination and delivery in the Arctic and Inland Fisheries sector of the Department.
Document Types:Marine mammal stock assessment and surveys; inland fisheries management; fish habitat disruption; conservation of fishery and marine mammal resources in the Northwest Territories and Nunavut.
Record Number:DFO RDG 055

Fisheries Resource Management
Description:Management, conservation, protection, enhancement and allocation of all species of the fisheries resource throughout Canada.
Document Types:Resource management, allocation, licences, registration of fish harvesters and vessels, quota monitoring, stock enhancement, observer programs, test fisheries, consultation and negotiation, Aboriginal Fisheries Strategy, Salmonid Enhancement Program, regulation amendments, habitat rehabilitation, MOUs and agreements, Advisory Boards and Committees.
Access:Records stored by Region, numerically and by subject.
Format:Microfiche.
Record Number:DFO RDG 060

Regional Management (Seals and Marine Mammals)
Description:Information on the Atlantic coast seal hunt and marine mammal conservation issues and activities.
Document Types:Seal catch statistics and seal licensing policy, development projects under the Assistance to the Sealing Industry Program; bycatch of marine mammals, recreational observation of marine mammals, strandings, live capture and export of marine mammals; and laws and regulations pertaining to marine mammals.
Record Number:DFO RDG 065