Harbour Managers
Description:Information on Harbour Managers appointed by the Minister in accordance with the Fishing and Recreational Harbours Act, namely: name, harbour, address, identification number, badge number, date of appointment (and cancellation) and remuneration type.
Class of Individuals:Harbour Managers.
Purpose:Active and historic information from this bank is required for administration purposes.
Consistent Uses:This information is used for administrative purposes and for other such purposes as allowed under sub-section 8(2) of the Privacy Act.
Retention and Disposal Standards:To be established.
RDA Number:2005/007
Related Record Number: DFO CRP 540
TBS Registration:003624
Bank Number:DFO PPU 070

Manuscript Reviews
Description:A list of qualified referees (specialists in a variety of disciplines along with records of the receipt, review and appraisal of manuscripts selected for publication or rejection.
Class of Individuals:A list of qualified referees (specialists in a variety of disciplines).
Purpose:To maintain a list of qualified referees.
Consistent Uses:To record receipt of manuscripts and organize assignment of reviews and appraisals of manuscripts selected for publication or rejection.
Retention and Disposal Standards:Six years after publication (or non-publication), transfer to Library and Archives Canada for selective retention.
RDA Number:98/001
Related Record Number:DFO SCI 610
TBS Registration:003613
Bank Number:DFO PPU 020

Real Property Records
Description:This bank contains leases, licences and agreements issued in accordance with the Fishing and Recreational Harbours Act and Regulations, for the occupancy and use of harbour property. Names, addresses, telephone numbers, description of property, length of term, rental and other considerations are included. Also contained in this bank are legal title documents covering federal ownership of property.
Class of Individuals:The information contained in this bank relates to governments, Harbour Authorities, commercial entities and private individuals.
Purpose:The information in the bank is used for administrative purposes, to ensure controlled use of harbour property, accounting records and audit purposes.
Consistent Uses: This information is used for other such purposes as allowed under sub-section 8(2) of the Privacy Act.
Retention and Disposal Standards:Various.
RDA Number:2001/002
Related Record Number: DFO CRP 520
TBS Registration:003630
Bank Number:DFO PPU 065

Fisheries and Aquaculture Management

Commercial Fishing Licence Databases
Description:Listings of Atlantic and Pacific licensed commercial fish harvesters and vessels registered for Commercial Fishing, along with fishing vessel profiles is located within separate regional banks. Key data elements are name, address, homeport, fishing category(ies) (full‑time or part‑time), fees paid, vessel name, vessel specifications, species licence eligibilities, individual quotas, actual catch figures and DFO identification number, as well as a listing of all gear identification (trap tags or net labels) or species harvest control devices (such as tuna tags) issued.
Class of Individuals:Commercial fish harvesters.
Purpose:To develop fishing plans, to assess fish stocks, to assist DFO in the issuance/re-issuance of fishing gear identification or species harvest control devices, to provide a database of information in cases of emergency.
Consistent Uses:This bank may be used as a source of information for other banks such as Surveys (DFO PPU 075. For the purposes of enforcement and conducting investigations in accordance with Canadian fisheries legislation, data DFO Violations (DFO PPU 060) is linked with these banks. Data from these banks is also shared with various provincial departments under section 8(2)(f) of the Privacy Act, for the purposes of administering a law or conducting a legal investigation and may also be shared with approved local fishing organizations in specific provinces in order to assist DFO in the issuance of fishing net labels and replacement labels. The data in these banks is also shared with the Department of National Defence for its National Search and Rescue (SAR) Management System (DND PPU 550). Vessel specific personal information may be shared with other agencies in SAR situations.
Retention and Disposal Standards:The records in this databank may be of historical significance and in accordance with the retention and disposition guidelines will be transferred to Library and Archives Canada once the information is no longer required by the Department.
RDA Number:2005/008
Related Record Number:DFO MAN 315
TBS Registration:003621
Bank Number:DFO PPU 010

DFO Violations
Description:The bank contains enforcement data on individuals/ companies, including detailed information on offences committed under Canadian fisheries legislation.
Class of Individuals:Individuals, with or without a fisher's licence, and companies.
Purpose:Activities surrounding enforcement and conduct of investigations in accordance with Canadian fisheries legislation.
Consistent Uses:To compile various statistics to determine compliance and surveillance levels, to have an historical database to help identify problem areas for planning purposes. Data is also linked with Catch and Effort (DFO PPU 055) and Commercial Fishery Licence Databases (DFO PPU 010).
Retention and Disposal Standards:To be established.
RDA Number:2005/008
Related Record Number: DFO MAN 305
TBS Registration:003620
Bank Number:DFO PPU 060

Fisheries Improvement Loan Program
Description:The bank contains individual loan files on borrowers with defaulted outstanding loans that have been guaranteed under the Program.
Class of Individuals:Information relates to fish harvesters with loans guaranteed under the Fisheries Improvement Loans Program.
Purpose:The purpose of the bank is to administer the Fisheries Improvement Loans Program and to safeguard the interest of the Crown by collecting outstanding debts.
Consistent Uses:None identified.
Retention and Disposal Standards:To be established.
RDA Number: 2005/008
Related Record Number: DFO MAN 315
TBS Registration:003617
Bank Number:DFO PPU 035

Licence Appeal Boards
Description:Information on Canadian fish harvesters appealing Departmental decisions respecting the issuance, reissue and placement of fishing licences along with decisions regarding those appeals (Atlantic and Pacific).
Class of Individuals:Canadian Fish Harvesters.
Purpose:Process appeals sought by fish harvesters through the appropriate licence appeal board.
Consistent Uses:None identified.
Retention and Disposal Standards:To be established.
RDA Number:2005/008
Related Record Number: DFO MAN 310
TBS Registration:003618
Bank Number:DFO PPU 090

Canadian Coast Guard
NOTE: On December 12, 2003, the policy functions related to pleasure craft, marine navigation services, pollution prevention and response and navigable waters were transferred to Transport Canada.

Record of Canadian Coast Guard Command Certificates
Description:This information forms a register of the Command Certificates of Competency issued by the Canadian Coast Guard. It is maintained under the authority of Canadian Coast Guard Fleet Order No. 530. The register contains names, birth dates, date and place of examination, date of issue and certificate numbers.
Class of Individuals:Personnel who have obtained the qualification, generally middle to senior navigation officers or commanding officers.
Purpose:The bank is a record of the number of Command Certificates issued to date and to whom they have been issued.
Consistent Uses:None identified.
Retention and Disposal Standards:Files are transferred to Library and Archives Canada after 50 years.
RDA Number:2000/005
Related Record Number: DOT MSS 200
TBS Registration:001052
Bank Number:DFO PPU 115

Record of Canadian Coast Guard Watchkeeping Certificates and Operations Endorsement
Description:This information forms a register of the Coast Guard Watchkeeping Certificates of Competency and Operations Endorsements issued by the Canadian Coast Guard. It is maintained under the authority of Canadian Coast Guard fleet Order No. 530. The register contains names, birth dates, date and place of examination, date of issue and certificate numbers.
Class of Individuals:Personnel who have acquired the necessary sea service and have subsequently successfully passed examinations.
Purpose:The bank is a record of the number of certificates issued to date and to whom they have been issued.
Consistent Uses:None identified.
Retention and Disposal Standards:Files are transferred to Library and Archives Canada after 50 years.
RDA Number:2000/005
Related Record Number: DOT MSS 200
TBS Registration:001051
Bank Number:DFO PPU 120

Policy

Statistics Program
Description:The Department collects commercial fishing "Catch and Effort Data" from commercial licence holders and First Nations participants in Economic Opportunity Fisheries (Pacific Region), commercial fish buyers and vessel skippers through the Dockside Monitoring Programs (DMP), logbooks and landing reports. The information identifies, but is not limited to, individual licence holders, First Nations participants, vessel and commercial buyers, species weight and information on amount paid (except for DMP data), areas of catch and fishing effort where applicable, on a trip by trip basis (from log books). The statistics system is decentralized, operating from regional offices. National statistics are developed in Ottawa using regional contributions. The databases include: Commercial Fishing Registration and Licensing Data; Domestic Quota System; Permis-pêcheur-bateau; Commercial Fishing Licence Data; Tidal Water Sport Fishing Licence Data; Licensing; Foreign Licensing and Surveillance System Flash; Aquaculture Licence; Complaint Control System; Import Rejection.
Class of Individuals:Commercial licence holders, Commercial fish buyers, vessel owners/skippers, DMP Companies, First Nations participants.
Purpose:Stock assessment, quota monitoring purposes, international fisheries agreements, habitat and environmental use and analysis, economic and statistical analysis, policy development and analysis.
Consistent Uses:In support of enforcement and the conduct of investigations in accordance with Canadian fisheries legislation, data is linked with the Commercial Fishing Licence Databases (DFO PPU 010), the Catch and Effort Data (DFO PPU 055) and DFO Violations (DFO PPU 060). Used for annual reporting on Canadian fisheries data to NAFO, OECD, FAO and NPAFC. Also used for economic analyses and program evaluations of various segments of the fisheries and for fisheries and habitat management purposes as authorised by the Fisheries Act and other related acts of Parliament. Some personal information maintained in the bank is shared with the provincial Departments of Fisheries with the written consent for disclosure from the individual to whom the information relates. In all the above areas, data are produced in reports containing no personal information. However, personal information is maintained in the bank.
Retention and Disposal Standards:The records in this databank may be of historical significance and in accordance with the retention and disposition guidelines will be transferred to Library and Archives Canada once the information is no longer required by the Department.
RDA Number:2005/008
Related Record Number:DFO MAN 315
TBS Registration:003622
Bank Number:DFO PPU 055

Surveys
Description:From time to time, surveys are carried out by the Department to obtain information. These surveys include: Commercial Fishing Registration and Licensing Data; Domestic Quota System; Permis‑pêcheur‑ bateau; Commercial Fishing Licence Data; Tidal Water Sport Fishing Licence Data; Licensing; Foreign Licensing and Surveillance System Flash; Aquaculture Licence; Complaint Control System; Import Rejection; Plant Capacity Survey; Vessel Performance Studies; Angler Diary; National Survey of Recreational Fisheries; Costs and Earning Survey of Commercial Fishermen; Survey of Pacific Costs and Earnings; Fisher's Income Survey; Atlantic Canada Sport Catch Data. Other similar surveys may occur as the need arises. Information may be gathered through the Catch and Effort Data (DFO PPU 055) and Commercial Fishing Licence Database (DFO PPU 010) banks. Much of this data is published in a statistical format, with all personal identifiers removed. For example, Newfoundland Region publishes occasionally its "Costs and Earnings" Survey.
Class of Individuals:Information in this bank relates to clients of departmental fisheries programs and sports fish harvesters.
Purpose:The information is compiled to provide the Department with the statistical or economic information it requires to manage its programs effectively.
Consistent Uses:None identified.
Retention and Disposal Standards:The records in this databank may be of historical significance and in accordance with the retention and disposition guidelines will be transferred to Library and Archives Canada once the information is no longer required by the Department.
RDA Number:2005/008
Related Record Number: DFO MAN 315
TBS Registration:003626
Bank Number:DFO PPU 075

Executive Secretariat

Science

Fish Health Officials
Description:The bank contains applications for recognition as Fish Health Officials under the Fish Health Protection Regulations and lists of recognised Fish Health Officials, with specimen signatures.
Class of Individuals:Applicants include federal and provincial government employees as well as persons in the private sector in Canada, and from other countries. The bank relates to professionals with specific education and experience in fish disease diagnostics.
Purpose:By comparison with specimen signatures, to verify authenticity of Fish Health Certificates that are required before import permits can be issued for importation or transfer into Canada or between provinces of cultured Salmonid fish.
Consistent Uses:Basis for decision to accept or reject applicants requesting recognition as Fish Health Officials along with a record of qualified individuals.
Retention and Disposal Standards:Personal files of Fish Health Officials (FHO's) and master copies of lists of FHO's will be held in a central registry in the Fisheries and Oceans Science Directorate. FHO files will be destroyed five years after cancellation as an FHO.
RDA Number:2005/007
Related Record Number:DFO SCI 610
TBS Registration:003615
Bank Number:DFO PPU 040

Requests for Oceanographic Data
Description:This bank contains data concerning requests for services and information.
Class of Individuals:Information relates to government departments, universities, consultants, general public, construction firms, publishing houses and regional offices.
Purpose:The bank is used as a measure of services to the public, to evaluate the type of service required by users, and to trace requests when necessary.
Consistent Uses:None identified.
Retention and Disposal Standards:Request forms destroyed after two years; summary statistics undetermined.
RDA Number:85/020
Related Record Number:DFO SCI 612
TBS Registration:003627
Bank Number:DFO PPU 045