Veterans Affairs Canada Assistance
Fund
Description: This bank contains information on the provision of single cash grants to persons who meet the
eligibility criteria and who require a grant to meet an extreme emergency situation.
Class of Individuals: This information relates only to those persons
who are recipients in accordance with the War Veterans Allowance Act.
Purpose: The purpose of this bank is to provide information concerning the payment of single cash grants and is
authorized under the Department of Veterans Affairs Act, Assistance Fund Regulations and War Veterans Allowance
Act.
Consistent Uses: None.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 045
TBS Registration: 003476
Bank Number: VAC PPU 045
Client Database
Description: This is a computerized data bank containing information relating to Veterans, their spouses and
dependants, and other clients who were or are now in receipt of benefits. The Bank also contains information relating to
Veterans, their spouses and dependants who applied for benefits and were denied. Data may include names, addresses, social
insurance numbers, service numbers, benefits received and additional information required to provide service to the client.
Information in this bank is also shared with the Royal Canadian Legion, with a client's consent, to assist in the preparation
of applications for services and benefits from Veterans Affairs. The information is also shared with the Last Post Fund to
assist in determining eligibility to benefits under the Veterans Burial Regulations, 1995.
Class of Individuals: The information relates to Veterans, their
spouses and dependants who were or are now in receipt of benefits payable under the War Veterans Allowance Act, the Civilian
War-Related Benefits Act, the Pension Act, the Flying Accidents Compensation Regulations, the Gallantry Gratuities and
Annuities Order and the Halifax Relief Commission Pension Continuation Act.
Purpose: The databases are maintained to assist Veterans Affairs in responding effectively to client
needs.
Consistent Uses: Information in this bank is shared with Public Works and Government
Services Canada for cheque issuance purposes; with Social Development Canada to determine the Veteran's Old Age Security
benefits; and with Canada Revenue Agency (Taxation) to verify the Veteran's income. Information in this bank is also shared
with the Health Claims Administrator, who processes Veteran's medical claims on behalf of the Department of Veterans
Affairs.
Retention and Disposal Standards: The databases are
continually maintained and an annual snapshot of the databases is released to Library and Archives Canada at the end of
November each year.
RDA Number: 91/006
Related PR#: VAC MVA 035; VAC MVA 045
TBS Registration: 005248
Bank Number: VAC PPU 085
Contractual Obligations
Description: Data in this bank include correspondence, internal memoranda and reports, as well as absentee and
rescission documentation.
Class of Individuals: The information relates to Veterans established
under the Veterans' Land Act.
Purpose: The purpose of this bank is to monitor, under the Veterans' Land Act and Regulations, payments, taxes,
insurance, property maintenance and the residence or operation, as per the contractual agreement made between the Veteran and
the Director.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: Records are
transferred to Library and Archives Canada sixty years from the date of final loan payment.
RDA Number: 93/013
Related PR#: VAC MVA 060; VAC MVA 065; VAC MVA 070
TBS Registration: 003464
Bank Number: VAC PPU 070
Counselling, Rehabilitation, Sheltered Employment,
Burial and Trust Fund Benefits,
Estates Information
Description: This bank contains information on counselling, rehabilitation, sheltered opportunities, burial
benefits, trust fund and Benevolent Fund assistance, and estate information.
Class of Individuals: Certain former and still serving members of the
armed forces, and others, who served in World Wars I, II, the United Nations peacekeeping operations in Korea and in
peacetime.
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act, the Pension Act,
the Veterans Review and Appeal Board Act, the Civilian War-related Benefits Act, the Veterans Burial Regulations, 1995,
Veterans Treatment Regulations, the Guardianship of Veterans Property Regulations, the Veterans Estates Regulations, the Army
Benevolent Fund Act, Last Post Fund Regulations, 1995, the Veterans' Rehabilitation Act (repealed 1990), and Veterans
Rehabilitation Regulations (repealed), details concerning the counselling, rehabilitation, sheltered employment opportunities,
burial benefits, trust fund and Benevolent Fund assistance, and estate information.
Consistent Uses: Information in this bank is occasionally provided to the Public
Trustee Estate Administrator and/or third party administrators for administration of estates or to funeral directors for
payment purposes. Details of departmental benefit status, service particulars and date of birth may be given to Last Post Fund
representatives in order that funeral and burial assistance may be provided.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the Veteran or the last eligible dependant, whichever is
applicable, and then may be transferred to Library and Archives Canada in accordance with the approved disposition
authority.
RDA Number: 91/006
Related PR#: VAC MVA 020; VAC MVA 035
TBS Registration: 003469
Bank Number: VAC PPU 005
Devolution of Estates
Description: Data in this bank include legal and other correspondence, inter-office memoranda and reports, as
well as Surrogate or Probate Court documents.
Class of Individuals: Information relates to the estates of deceased
Veterans who were established under the Soldier Settlement Act and the Veterans' Land Act.
Purpose: The purpose of this bank is to identify, under the Veterans' Land Act and Regulations, those individuals
entitled to inherit the agreement of sale of the deceased Veteran.
Consistent Uses: Information in this bank may be given to the Public Trustee or Estate
Administrator for the purposes of estate administration.
Retention and Disposal Standards: Records are
transferred to Library and Archives Canada sixty years from the date of final loan payment.
RDA Number: 93/013
Related PR#: VAC MVA 060; VAC MVA 065; VAC MVA 070
TBS Registration: 003465
Bank Number: VAC PPU 075
Educational Assistance
Description: The information in this bank concerns educational assistance available to eligible Veterans and
their dependants.
Class of Individuals: This assistance was available to persons who
served in the armed forces and their dependants.
Purpose: The purpose of this bank is to provide, under the Veterans Rehabilitation Act (Repealed 1990), Children
of Deceased Veterans Education Assistance Act and the Pensioners Training Regulations, and details relating to educational
assistance.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: These records are
retained for six fiscal years after the student reaches the age of 30; if benefits extend beyond the age of 30, the files are
retained six fiscal years after the last administrative action. After the retention period has expired the records are
destroyed in accordance with the approved disposition authority.
RDA Number: 83/031
Related PR#: VAC MVA 035
TBS Registration: 003470
Bank Number: VAC PPU 010
Eligibility, Property Purchase and
Sale, and Construction
Description: Data in this bank include Veterans' applications, inter-office memoranda, owners' offers to sell,
legal documentation and correspondence regarding acquisition of title, Veterans' agreements of sale, construction contracts and
related documentation, and acquisition of stock and equipment.
Class of Individuals: The information relates to Veterans established
under the Soldier Settlement Act and the Veterans' Land Act.
Purpose: The purpose of this bank is to provide, under the Soldier Settlement Act and the Veterans' Land Act and
Regulations, details concerning the eligibility of a Veteran for financial assistance, the appraisal and acquisition of
property and the improvement thereon of existing buildings and/or construction of new buildings, the agreements of sale
covering resale of such properties and the acquisition of stock and equipment to the Veteran purchaser.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: Records are
transferred to Library and Archives Canada sixty years from the date of final loan payment.
RDA Number: 93/013
Related PR#: VAC MVA 060; VAC MVA 065; VAC MVA 070
TBS Registration: 003462
Bank Number: VAC PPU 060
Health Care Programs (Non-pension
Related)
Description: This bank contains information on health care benefits and treatments provided to Veterans and other
qualified individuals for illness or non-pensioned disability.
Class of Individuals: This information relates to persons who served
in the armed forces or in the Merchant Navy during World Wars I, II and/or the U.N. operations in Korea, members of certain
civilian organizations during World War II, former and still serving members of the Canadian Forces and RCMP, and other persons
who have received departmentally sponsored treatment and health care benefits.
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act and Veterans Health
Care Regulations, information on health care benefits and services and care provided to war Veterans and other qualified
persons for illness or disability not related to any pensioned disability.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial/health benefit; to qualified health professionals,
or social agencies established or accredited by federal or provincial law to adequately provide a health or social service
needed by the individual. Information may also be shared with the health claims administrator, who processes Veterans' medical
claims on behalf of the Department of Veterans Affairs.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 040
TBS Registration: 003473
Bank Number: VAC PPU 020
Honours and Awards
Description: This bank contains ships ledgers, World War I and World War II badge ledgers and nominal rolls for
Newfoundland Veterans.
Class of Individuals: Persons who served in the armed forces during
the World Wars I and II and Newfoundland Veterans who served in the Royal Navy, Royal Air Force or the Merchant Marine during
World War II or the Korean War.
Purpose: The purpose of the bank is to identify those individuals who have applied for and/or received medals or
copies of medals.
Consistent Uses: None.
Retention and Disposal Standards: For Veterans or
others who have made a claim for medals, all information including correspondence is retained for a period of six months, at
which time the records are forwarded to Library and Archives Canada for inclusion in the Veteran's service
record.
RDA Number: To be determined.
Related PR#: VAC MVA 005
TBS Registration: 002280
Bank Number: VAC PPU 110
Immediate Post-discharge Benefits
Description: This bank contains information about post-discharge benefits paid to qualifying
persons.
Class of Individuals: These benefits were available to persons who
served in the armed forces and paramilitary bodies in World War II and/ or the Korean War. Also Newfoundland
Veterans eligible for re-establishment credits.
Purpose: The purpose of this bank is to provide, under the War Service Grants Act and the Veterans Benefit Act
and respective Regulations, information on war service gratuities, re-establishment credits and other immediate post-discharge
benefits.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the Veteran and then may be transferred to Library and Archives
Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 035
TBS Registration: 003471
Bank Number: VAC PPU 015
Institutional Care
Description: This bank contains information on health care benefits provided to Veterans and other qualified
individuals who are or have been patients in departmental hospitals or contract beds in provincial and private facilities. Some
of this information may have been copied to Head Office and regional office files. This bank, however, represents a complete
account of treatment received which is organized by and must be accessed by the institution.
Class of Individuals: This information relates to persons who served
in the armed forces or in the Merchant Navy during World Wars I, II and/or the U.N. operations in Korea, members of certain
civilian organizations during World War II and other persons (such as federal prisoners and RCMP officers) who have received
treatment in a present or former departmental facility or contact bed.
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act, and Veterans
Health Care Regulations, information on health care benefits provided to war Veterans and other qualified persons who receive
institutional care.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefits; to qualified medical practitioners,
health professionals or social agencies established or accredited by federal or provincial law to adequately provide a health
or social service needed by the individual. As well, information provided may be shared with the health claims administrator,
who processes Veterans' medical claims on behalf of the Department of Veterans Affairs.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 040
TBS Registration: 003472
Bank Number: VAC PPU 016
Legal Services for Pension Applicants
and Allowance Appellants
Description: The bank contains correspondence, notices, documentary evidence, submissions, forms relating to the
initiation of claims, the searching of records, the identification of evidence, the counselling of applicants and the
preparation and presentation of assessment and entitlement claims before review and appeal panels of the Veterans Review and
Appeal Board. Some items of information in this bank are subject to solicitor-client privilege. The material is used for the
preparation and presentation of claims.
Class of Individuals: The class of individuals to whom the personal
information bank relates is: Veterans of World War I, World War II, the Korean War, members of the Royal Canadian Mounted
Police, members of the Canadian Armed Forces and their widows and dependants.
Purpose: The purpose of this bank is to provide information used by the Bureau of Pensions Advocates in providing
free legal service to persons seeking to establish claims under the Pension Act, the Civilian War-related Benefits Act, War
Veterans Allowance Act, Flying Accidents Compensation Regulations, Gallantry Gratuities and Annuities Order, the Royal Canadian
Mounted Police Superannuation Act and the Royal Canadian Mounted Police Pension Continuation Act.
Consistent Uses: Information in this bank is provided to qualified medical
practitioners in order to obtain medical opinions in support of claims. The information is also used occasionally to support
other claims of a similar nature.
Retention and Disposal Standards: Records are
retained for a period of five years after the date of service to the client provided there has been no activity on the file for
at least two years and then may be destroyed in accordance with the approved disposition authority.
RDA Number: 95/012
Related PR#: VAC MVA 295; VAC MVA 300
TBS Registration: 003482
Bank Number: VAC PPU 090
Payment of Short-term Allowances
Description: This bank contains information about short-term allowances that were payable to eligible
Veterans.
Class of Individuals: Certain former members of the Armed Forces, and
others, who served in World Wars I, II, and the Korean War.
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act, information
concerning the payment of short-term allowances for service in World War II and/or the Korean War, during periods of
unemployment, temporary incapacity and while awaiting returns from business.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant, or when the Veteran reaches the age
of 90 as long as two years have elapsed since the last administrative action, and then may be transferred to Library and
Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 035
TBS Registration: 003460
Bank Number: VAC PPU 025
Pensions and Compensation
Description: The data in this bank may be held in written or recorded form and include addresses, personal
characteristics, regimental numbers, pension numbers, summaries of service, medical records, information on dependants,
applications for benefits, records of hearings, decisions at all levels of adjudication, benefits awarded, pension payment
inquiries and related correspondence of the individuals concerned.
Class of Individuals: Former and still serving members of any of the
Canadian Forces (or, in some cases, Allied Forces), the Royal Canadian Mounted Police, certain civilians and their dependants.
Also, for Newfoundland Veterans who, prior to 1949, received a pension from the British Government; this information is
maintained in entitlement ledgers, medical registers and nominal rolls.
Purpose: The purpose of the bank is to retain the documents required for making decisions and maintaining
accounts on pensions, compensation and grants for applicants under the Pension Act, Flying Accidents Compensation Regulations,
Civilian War-related Benefits Act, Gallantry Awards Order, the Royal Canadian Mounted Police Superannuation Act, the Royal
Canadian Mounted Police Pension Continuation Act, the Special Operators War Service Benefits Act, the Supervisors War Service
Benefits Act, the Penitentiary Inmates Accident Compensation Regulations, the Special Indemnities Plan for Dependants of
Canadian Forces Attachés, the Defence Services Pension Continuation Act, the Women's Royal Naval Services and the South African
Military Nursing Service (Benefits) Act.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information to determine the
entitlement of the individual to any social/financial benefits. The bank's information is also provided to qualified medical
practitioners, health professionals or social agencies (established or accredited by federal or provincial law) in order that
they may adequately provide a health or social service needed by the individual. Information may also be shared with authorized
parties to assist the Department in the collection of overpayments. Where a pension recipient is residing in a foreign country,
the information in this bank may also be given to the administration of foreign governments for the purpose of administering
pensions. In addition, it is used occasionally to support other claims of a similar nature.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 045; VAC MVA 230; VAC MVA 240
TBS Registration: 003478
Bank Number: VAC PPU 055
Pensions under the Halifax Relief
Commission Pension Continuation Act
Description: This bank contains personal, medical and social characteristics of those individuals whose injuries
were registered with the Halifax Relief Commission following the explosion of December 6, 1917.
Class of Individuals: Individuals injured in the Halifax
explosion.
Purpose: The purpose is to maintain a record of persons injured in the Halifax explosion in order to administer
pension payments and consider claims for pensions under the Halifax Relief Commission Pension Continuation
Act.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information to determine the
entitlement of the individual to any social or financial benefits. The bank's information is also provided to qualified medical
practitioners, health professionals or social agencies (established or accredited by federal or provincial law) in order that
they may adequately provide a health or social service needed by the individual. Information may also be shared with authorized
parties to assist the Department in the collection of overpayments. Where a pension recipient is residing in a foreign country,
the information in this bank may also be given to the administration of foreign governments for the purpose of administering
pensions. In addition, it is used occasionally to support other claims of a similar nature.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the recipient and then may be transferred to Library and Archives
Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 220
TBS Registration: 003477
Bank Number: VAC PPU 050
Personal Information Disclosed to
Federal Investigative Bodies
Description: This bank has been established to retain copies of requests for personal information received from
authorized federal investigative bodies pursuant to paragraph 8(2)(e) of the Privacy Act, for the purpose of enforcing a law of
Canada or a province, or carrying out a lawful investigation.
Class of Individuals: Individuals about whom requests for personal
information have been received from federal investigative bodies.
Purpose: The purpose of this bank is to permit the Privacy Commissioner to review disclosures made under
paragraph 8(2)(e) of the Privacy Act to federal investigative bodies for the purpose of enforcing a law of Canada or a
province, or for carrying out a lawful investigation.
Consistent Uses: None.
Retention and Disposal Standards: Records are
retained for a period of two years after the last administrative action and then may be destroyed in accordance with the
approved disposition authority.
RDA Number: 98/001
Related PR#: VAC PRN 930
TBS Registration: 002756
Bank Number: VAC PPU 101
Property Sales and Other Dispositions
Description: Data in this bank include legal documents, survey plans and descriptions, authority for dispositions
such as Orders-in-Council or ministerial approval and, where applicable, tendering documentation as well as correspondence and
inter-office memoranda.
Class of Individuals: The information relates to Veterans established
under the Soldier Settlement Act and the Veterans' Land Act.
Purpose: The purpose of this bank is to provide information on sales, granting of easements, gas and oil leases,
right of way, etc., Related Properties acquired by the Director under the Veterans' Land Act and Regulations.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit.
Retention and Disposal Standards: Records are
transferred to Library and Archives Canada sixty years from the date of final loan payment.
RDA Number: 93/013
Related PR#: VAC MVA 060; VAC MVA 065; VAC MVA 070
TBS Registration: 003463
Bank Number: VAC PPU 065
Records of Sea Service for
Canadian Merchant Seaman
Description: This bank contains individuals' names, dates and places of birth, record of vessels and periods of
service for Merchant Seamen in the Canadian Merchant Navy and seamen killed or injured on certain vessels. The records
maintained cover World War II, 1939 to 1947 and a limited number of ships which operated in the Korean War, 1950 to
1953.
Class of Individuals: Canadian Merchant Seamen.
Purpose: The purpose of this bank is to provide statements of sea service to support applications for service
medals and Veterans' benefits to individual merchant seamen. The primary identifiers are name, date of birth and name of
ship.
Consistent Uses: None
Retention and Disposal Standards: Presently under
review.
RDA Number: To be determined
Related PR#: VAC MVA 130
TBS Registration: 003736
Bank Number: VAC PPU 120
Treatment of a Pensioned Condition
Description: This bank contains information on health care benefits and treatment for a pensioned
disability.
Class of Individuals: This information relates to those persons who
hold entitlement to a disability pension as a result of a decision of the Department of Veterans Affairs or the Veterans Review
and Appeal Board (formerly the Canadian Pension Commission and or the Veterans Appeal Board).
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act and Veterans Health
Care Regulations, information concerning medical treatment and related benefits for a pensioned disability resulting from
service in the armed forces, in specified civilian organizations and, in the case of a federal government employee, for a
disability resulting from an accident during a non-scheduled air flight.
Consistent Uses: Information in this bank is provided to federal government
institutions, or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit; to qualified health professionals or
social agencies established or accredited by federal or provincial law to adequately provide a health or social service needed
by the individual. Some information may be given to the administration of foreign governments for the purpose of administering
treatment for a pensioned condition, if the individual concerned resides in a foreign country. Information may also be shared
with the health claims administrator, who processes medical claims on behalf of the Department of Veterans
Affairs.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 040
TBS Registration: 003474
Bank Number: VAC PPU 030
Veterans Independence Program
Description: This bank contains information about the services relating to healthy, independent living provided
to individual Veterans and other eligible clients through the Veterans Independence Program.
Class of Individuals: This information relates to persons who served
in the armed forces during World Wars I and II, the United Nations operations in Korea, former and still-serving members of the
Canadian Forces, and Merchant Navy Veterans and others who are eligible for services and benefits under the Veterans
Independence Program.
Purpose: The purpose of this bank is to provide, under the Department of Veterans Affairs Act and Veterans Health
Care Regulations, information on benefits and services provided to Veterans and other eligible clients in order to assist them
to remain healthy and independent in their own homes or communities.
Consistent Uses: Information in this bank is provided to federal government
institutions, or departments or agencies of provincial or municipal governments that require the information in the
determination of the entitlement of the individual for any social/financial benefit; to qualified health professionals or
social agencies established or accredited by federal or provincial law to adequately provide a health or social service needed
by the individual and to provide for proper care planning of the individual. Information may also be shared with Blue Cross for
the administration of health care benefits.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 020; VAC MVA 040
TBS Registration: 003479
Bank Number: VAC PPU 056
Veterans Life Insurance
Description: This bank contains information required for the provision and administration of Veterans' life
insurance programs.
Class of Individuals: Veterans, widows(ers) of Veterans, and qualified
civilians.
Purpose: The purpose of this bank is to provide, under the Veterans Insurance Act, the Veterans Insurance
Regulations, the Returned Soldiers' Insurance Act and the Returned Soldiers' Insurance Regulations, information required in
identifying eligible Veterans, certain civilian personnel or widows of Veterans who contracted for life insurance under the
provisions of the Acts listed above.
Consistent Uses: Information in this bank is shared with beneficiaries of policy
holders and with the administrator/executor of the estate of a deceased policy holder or beneficiary for the purpose of
administering his/her estate. It may also be shared with the Office of the Superintendent of Financial Institutions and with
Canada Revenue Agency for taxation purposes.
Retention and Disposal Standards: Presently under
review.
RDA Number: To be determined.
Related PR#: VAC MVA 030
TBS Registration: 003461
Bank Number: VAC PPU 035
War Veterans Allowance
Description: This bank contains written or recorded information concerning the payment of War Veterans
Allowance.
Class of Individuals: This information relates to those qualified
persons who served in, or were in close support of, the armed forces during World Wars I, II, and/or the Korean
War.
Purpose: The purpose of this bank is to provide information about the payment of allowances to qualified persons
under the War Veterans Allowance Act, the Veterans Allowance Regulations and the Civilian War-related Benefits Act.
Authorization for the collection of Social Insurance Numbers comes under the War Veterans Allowance Act.
Consistent Uses: Information in this bank is provided to federal government
institutions or departments or agencies of provincial or municipal governments that require the information to determine the
entitlement of the individual to any social or financial benefits. Information may also be shared with authorized parties to
assist the Department in the collection of War Veterans Allowance overpayments. Information is also data-matched with Social
Development Canada and Canada Revenue Agency for income verification purposes.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC MVA 040; VAC MVA 045
TBS Registration: 003475
Bank Number: VAC PPU 040
Veterans Review and Appeal Board
Individual Case Summaries
Description: Data in this bank include a person's name, service number, reason for application to the former War
Veterans Allowance Board and a summary of the pertinent facts of the case, including options for the Board's
consideration.
Class of Individuals: The personal information contained in this bank
relates to individuals who were dissatisfied with the decisions of the departmental adjudicators made under the War Veterans
Allowance Act and the Civilian War-related Benefits Act.
Purpose: The purpose of this bank is to retain all case summaries prepared by the staff of the Board to summarize
the facts of each appeal for reference purposes. These summaries date from 1981 to September 1987, when the War Veterans
Allowance Board amalgamated with the Pension Review Board to form the Veterans Appeal Board.
Consistent Uses: The information is shared with the Department of Veterans Affairs and
Bureau of Pensions Advocates for purposes of administering the individual's eligibility for Veterans' benefits. The information
is also used occasionally to support similar claims.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred Library
and Archives Canada in accordance with the approved disposition authority.
RDA Number: 91/006
Related PR#: VAC VRAB 201; VAC VRAB 202; VAC VRAB 203
TBS Registration: 003466
Bank Number: VAC PPU 095
Veterans Review and Appeal Board
Reviews and Appeals
Description: This bank was established to store material relating to reviews and appeals made to the Veterans
Review and Appeal Board, appeals made to the former Veterans Appeal Board and reviews made to the former Canadian Pension
Commission and the disposition thereof. It contains correspondence, notices, case summaries, documentary evidence, submission,
medical information and decisions, all related to the consideration and disposition of reviews and appeals filed before the
Veterans Review and Appeal Board, and of the former Canadian Pension Commission and Veterans Appeal Board.
Class of Individuals: The information relates to individuals who have
served in any of the Canadian Forces (or, in some cases, Allied Forces), certain civilians defined in the Acts mentioned below
and their dependants.
Purpose: The purpose of this bank is to provide the Veterans Review and Appeal Board with pertinent information
to assist in the disposition of appeals against review decisions of the Veterans Review and Appeal Board, the former Canadian
Pension Commission, the former Veterans Appeal Board, and the Department of Veterans Affairs, made under the Pension Act, the
War Veterans Allowance Act, the Civilian War-related Benefits Act, Flying Accidents Compensation Regulations, Gallantry
Gratuities and Annuities Order, the Royal Canadian Mounted Police Superannuation Act and the Royal Canadian Mounted Police
Pension Continuation Act.
Consistent Uses: The information is shared with the Department of Veterans Affairs and
Bureau of Pensions Advocates for purposes of administering the individual's eligibility for Veterans' benefits. The information
is also used occasionally to support similar claims. The bank's information is also occasionally disclosed to qualified medical
practitioners for the purpose of obtaining independent medical advice.
Retention and Disposal Standards: Records are
retained for a period of six years after the date of death of the last eligible dependant and then may be transferred to
Library and Archives Canada in accordance with the appropriate disposition authority.
RDA Number: 91/006
Related PR#: VAC VRAB 201; VAC VRAB 202; VAC VRAB 203
TBS Registration: 003480
Bank Number: VAC PPU 080