Accounts History File
Description: Statistical information on all (past and present, dormant and active) loans, guarantees, investments and customer accounts since 1944.
Document Types: Account number; date authorized; geographical code; industrial code; original maturity date; actual maturity date.
Access: Files are arranged by customer number.
Format: Computer tape.
Record Number: BDBC FLS 030

Advanced Commercial Banking System (ACBS) (formerly Loan Accounting and Processing System (LAPS))
Description: Database containing accounting and statistical information on BDC customer loans. The initial data, Loan Authorization, is bridged from "The Manager" software and is continually updated throughout the administration of a customer account.
Document Types: Customer identification – loan number, name, address, branch, industry code and banking information; loan information - type of loan, risk rating code, security, interest rate/repayment terms; disbursement, payment and write-off information.
Access: Files arranged by customer number.
Format: Computer disk or tape.
Record Number: BDBC FLS 025

Consulting Group
Description: Basic administrative records of the Consulting Group's management services, including publicity for the various services, budgets, costs, and financial statements; reports and operating statistics for each activity, as well as miscellaneous information, copyright data, and correspondence with other organizations.
Document Types: Complimentary letters; CASE and management training; budgets; operational plans; strategic overviews; accounting; auditors; sales tax; systems development; activity reports - head office, regional and branch statistical reports, evaluations and related correspondence; Small Business Week; Business Management Awards.
Access: Files arranged by subject.
Record Number: BDBC MTS 050

Corporate Secretariat
Description: Information relating to the administration of BDC's Board of Directors and its Committees.
Document Types: Minutes of meetings and lists of topics examined; Members of the Board and Committee Members; logistics of meetings.
Access: By subject.
Record Number: BDBC FLS 050

Dead Loan File
Description: Statistical information on all loans.
Document Types: Account number; name; type of financing; zone codes; modifier; interest rate; statistical codes; authorization date; maturity date; gross authorized; net authorized and write-offs.
Access: Files arranged by customer number.
Format: Computer tape.
Record Number: BDBC FLS 035

Investments and Venture Capital
Description: Correspondence, policy, procedures, and records related to the disbursement and monitoring of funds where there is an investment or venture capital factor.
Document Types: Enquiries; submission and authorization procedures; policy and procedures on superseding and supplementary proposals; disbursements; monitoring of investments; underwriting; mergers; acquisitions and divestitures; arrears; category classification; write-offs.
Access: Files arranged by customer name and number.
Record Number: BDBC FLS 045

Loans, Guarantees and Other Types of Financing
Description: Information on submission and authorization procedures, disbursements and category classification, as well as policy, procedures and correspondence related to other forms of financing.
Document Types: Superseding and supplementary credits; closely related accounts; leasing; interim bridge financing; conditional sales contracts; joint loans; disbursements; category classification and write-offs.
Access: Files arranged by customer number and/or subject.
Record Number: BDBC FLS 020

Management Counselling and Consulting
Description: Information on policy matters governing the administration of the Bank's counselling and consulting services, accounting procedures and related correspondence. For many years, FBDB and BDC carried on their counselling services under the acronym "CASE" (Counselling Assistance to Small Enterprises). Information on policy matters and activities of financial and strategic planning services and related correspondence.
Document Types: Engagement of coordinators; contract administration; coordinator conferences; recruiting of counsellors in each region; engagement of outside consultants; legal liability of counsellors; type of assignments; counsellor training; accounting and administration records; and the history of CASE. Evaluations of planning programs; conferences; activity reports; budgets; general administration.
Access: Files arranged by subject.
Record Number: BDBC MTS 055

Policy
Description: Information on BDC lending policy and, in particular, its policy with respect to the availability of funds elsewhere, commitment and standby fees, prepayment indemnities, interest rates, and refinancing of funds.
Document Types: Availability of funds; change of ownership; types of business; commitment and standby fees; interest rates; refinancing; prepayment indemnity; working capital; credit bureaus.
Access: Files arranged by subject.
Format: Electronic versions on BDC's intranet.
Record Number: BDBC FLS 010

Reports
Description: Activity reports prepared by Financial Services at Head Office, the areas and branches, including reports of accounts in arrears, equity investments, write-offs, and disbursements.
Document Types: Reports - from head office, areas and branches on accounts (over $500,000) in arrears for more than one month; progressive reports; estimate of possible losses; equity investments report (monthly and semi-annually); summary of write-offs and review report; applications declined; report on operations; regional activity schedule; report analysis of accounts by category; report on loan authorizations; liability reports; loans partially disbursed; recoveries expected on accounts written off; monthly report on loans fully undisbursed; and semi-annual investment return reports.
Access: Files arranged by subject.
Format: Electronic database.
Record Number: BDBC FLS 005