Loan and Lease Administration – Client Files
Description:This bank contains information relating to farmers who have loans under the Farm Credit Canada Act, the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act and farmers who lease property from FCC. The information consists of loan documentation, loan assumptions, loan renewals, financial statements and arrangements, leases, property management and administration, legal documentation and copies of correspondence relating to the ongoing administration of FCCA, FCA and FSCA loans and FCC properties.
Class of Individuals:Farmers who have loans under FCCA, FCA and FSCA and tenants of FCC properties.
Purpose:The purpose of this bank is to administer and monitor client loans and FCC properties.
Consistent Uses:Information in this bank is used for statistical purposes, monitoring, renewals, collections and legal recovery actions, Loan Review Board and Farm Debt Mediation hearings and the general administration of loan accounts and properties.
Retention and Disposal Standards:Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number:97/027
Related Record Number:FCC ADM 090
TBS Registration:003006
Bank Number:FCC PPU 010

Loan Applications – Client Files
Description:This bank contains information relating to individuals who apply for loans under the Farm Credit Canada Act and information relating to individuals who applied for loans under the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act. The information consists of loan application forms, financial statements, farm appraisal reports, personal income and other client profile information, client appeals, copies of correspondence relating to the repayment and ongoing administration of FCCA, FCA and FSCA loans and related legal documentation.
Class of Individuals:Farmers who apply for loans under FCCA and those who applied for loans under FCA and FSCA.
Purpose:The purpose of this bank is to determine eligibility for loans and the administration of loans.
Consistent Uses:Information in this bank is used for statistical purposes, monitoring, loan renewals, collection and recovery administration and Loan Review Board and Farm Debt Review Board hearings.
Retention and Disposal Standards:Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number:97/027
Related Record Number:FCC ADM 090
TBS Registration:003937
Bank Number:FCC PPU 005

Loan Review Board Members
Description:This bank contains information relating to individuals who are members of the Loan Review Board. The information consists of biographical data.
Class of Individuals:Individuals who are members of the Loan Review Board.
Purpose:The purpose of this bank is to collect background information on Loan Review Board members.
Consistent Uses:None.
Retention and Disposal Standards:This information is retained throughout the appointment period and destroyed 3 years after the end of the appointment.
RDA Number:Under development
Related Record Number:FCC ADM 090
TBS Registration:003650
Bank Number:FCC PPU 050