Farm Credit Canada

Info Source

Sources of Federal
Government Information
2008

Farm Credit Canada

General Information

Background

Farm Credit Canada (FCC) was established through the Farm Credit Act in 1959 as an agent Crown corporation named in Part I of Schedule III of the Financial Administration Act,making FCC the successor to the Canadian Farm Loan Board.

Farm Credit Canada is a financially self-sustaining commercial Crown corporation, wholly owned by the Government of Canada. FCC reports to Parliament through the Minister of Agriculture and Agri-Food.

Responsibilities

FCC's mandate is to enhance rural Canada by providing business and financial solutions to farm families and agribusiness.

FCC provides primary producers as well as suppliers and processors along the agricultural value chain with a variety of customized debt and equity financing, insurance, management software, information and learning.

Legislation

Farm Credit Canada Act

Organization

A Board of Directors comprised of up to 12 members governs FCC. The Board of Directors is responsible for overseeing FCC's management and business in the best interest of FCC and the long-term interest of the Government of Canada as required and set down in the Farm Credit Canada Act and the Financial Administration Act.

Chief Executive Officer
Working with the Board of Directors, FCC's President and Chief Executive Officer (CEO) is responsible for the strategic leadership of the corporation.

Office Locations
FCC has approximately 1,400 staff located in over 100 offices across Canada serving its customers. FCC's Corporate Office is located in Regina, Saskatchewan.

Operating Structure

FCC AgExpert
FCC's AgExpert division provides accounting and field management software that helps farmers enhance management practices.

Enterprise Integration
This division is responsible for the business and technical requirements of the corporation, at the enterprise level, so as to optimize integration between processes and systems and enhance the customer's experience across channels. Also responsible for the internal management and review of FCC's business and activities and rethinking and redesigning business processes throughout FCC to achieve improvements in critical measures of performance.

Finance
This division is responsible for managing the transactional risk and overseeing national portfolio quality, loan administration, financial management and management reporting, as well as all Treasury functions such as, managing debt issuance, cash flow and liquidity, dealer and investor relationships, investment portfolio and interest rate risk.

Human Resources
The purpose of Human Resources is to provide FCC with services in human resource planning and information, organizational development, staffing, compensation and benefits including pensions and employee relations to ensure that FCC has a competitive and diverse workforce. This division is responsible for managing the corporation's official languages program.

This division is also responsible for national facilities management and the management of Corporate Office functions such as the mailroom, reception, and administrative policies and procedures, including travel and expense and relocation.

Human Resources takes a leadership role in the corporation's commitment to cultural practices.

Information Technology
This division provides seamless and reliable computing infrastructure, applications and support services to the corporation. This division is also responsible for managing the telecommunication needs of the corporation.

Legal Services
Legal Services provides advice, interpretation and guidance on legal matters affecting the corporation.

Operations
FCC's Operations section is mandated to anticipate market trends, customers' needs and to deliver the right products and services to FCC's customers at the right cost. The main focus is to provide financing and financial solutions to FCC customers and potential customers.

Partners and Channels
Traditionally, FCC has conducted business directly with customers through a network of offices strategically located across Canada. This division's objective is to improve and expand the products and services available to the agriculture industry and individual producers by encouraging potential partners to complement FCC's service offerings and to improve customer choice by developing alternate delivery channels.

Strategy, Knowledge, & Reputation
This division is responsible for managing FCC's reputation through strategies such as media relations, public relations and public affairs. It leads FCC's strategic and corporate planning process, and maintains effective government and parliamentary and industry relations. Strategy, Knowledge & Reputation is responsible for developing and implementing FCC's knowledge management strategy. Also responsible for managing the corporate translation function.

FCC Ventures
FCC Ventures is the venture capital/private equity division of Farm Credit Canada. FCC Ventures invested in Canadian businesses dedicated to serving and advancing agriculture in Canada and throughout the global economy. FCC was also the lead investor in Avrio Ventures Limited Partnership which is dedicated to investing in businesses in Canada devoted to industrial life sciences.

Information Holdings

Institution-Specific Classes of Records

Administration Services
Description: Administrative services generally; mail, messenger and postal services; travel and transportation services, receptionist services; buildings and properties generally; and employee relocation.
Document Types:Internal telephone lists, Travel Policy, mileage rates, facilities management including lease management, alterations, contracts, maintenance and furniture acquisition, site design, employee relocation information.
Access: Files arranged alphabetically.
Format: Paper and electronic.
Record Number: FCC HR ADM 100 05/06

AgExpert
Description: Correspondence, policy, procedures and records related to the development and publishing of agricultural management software for farmers, ranchers and agricultural producers. Information on customers and potential customers.
Document Types:Agricultural / farming accounting, production, planning, analysis information.
Access: Files are stored alphabetically and numerically.
Format: Paper and electronic.
Record Number: FCC AgEx 100 04/05

Agri-Assurances
Description:Insurance coverage program for FCC customers. Life insurance studies, tenders, operations, rulings, interpretations, reports and claims, sales program, and policy.
Document Types:Applications for Life Insurance; products offered; general correspondence; life insurance reports; outstanding claims.
Access: Files arranged by subject and province.
Format:Paper and electronic.
Record Number: FCC LifeIns 100 04/05

Agricultural Statistics and Economics
Description:Statistical data, reports, forecasts, trends, related correspondence.
Document Types:Agricultural statistics and economics; economic and market outlook; interest rate trends; farm product prices; farm income and costs; forecasting on Farm Credit Canada lending; financial markets; financial instruments; quota values.
Access:Files arranged numerically by subject.
Format:Paper, electronic and publications.
Record Number:FCC ADM 045

AgriSuccess
Description:Correspondence, policy, procedures and records related to the development of education, training and tools for individuals involved in agriculture. Participant lists.
Document Types:Workshop and seminar information; presenters; participant lists; business planning award program; publications; FCC partners.
Access:Files are stored alphabetically and numerically.
Format: Paper and electronic.
Record Number:FCC BusServ 100 04/05

Collections and Recovery
Description:Information on collection matters including policies, directives, rulings, reports, instructions, legal procedures, statistics, taxes, acquisition and disposition of property, analyses, estimates.
Document Types:Policies; correspondence; collection procedures; taxes on security; arrears reports; foreclosures, power of sale, quit claims; bankruptcies; legal action reports; recovery action summaries; forecasts of losses.
Access:Files arranged by subject and province.
Format:Paper and electronic
Record Number:FCC ADM 105

Financial Model
Description:Information on the financial model used to develop interrelated balance sheet, income statement and financial ratios.
Document Types:FCC financial policies and directives, guidelines for preparing financial reports.
Access:Files arranged by subject.
Format:Paper and computer.
Record Number:FCC FIN 100 04/05

Farm Credit Canada - Credit Policy
Description:Policy directives, rulings and reports on Farm Credit Canada's credit policy.
Document Types:Correspondence; guidelines; eligibility; purposes; amount, terms and conditions of loans; interest rates; forms and procedures; loan monitoring; customer support strategy.
Access:Files arranged numerically by subject.
Format:Paper and electronic.
Record Number:FCC LOM 100.04/05

Farm Credit Canada - Loan Administration
Description:Information on policy, rulings, fire insurance, forms and procedures, disbursements, notices, statements, security, legal opinions, suspense and liaison related to administration of loans under the Farm Credit Canada Act.
Document Types:Correspondence; policy; fire insurance; new loan documentation; Commodity‑based loans; Shared Risk Mortgage loans; retained funds; installment notices; activity statements; retired and assumed loan documentation; collateral security; partial interest, surface leases and easements; legal opinions; suspense funds disbursements; liaison.
Access:Files arranged by subject and province.
Format:Paper and electronic.
Record Number:FCC ADM 090

Official Languages
Description:Official languages generally; identification and designation of bilingual positions and offices; language testing, language training.
Document Types:Correspondence; test results; language training participants.
Access:Files arranged numerically and alphabetically.
Format:Paper and electronic files;
Record Number:FCC OffLang 100 04/05

Research
Description:Research reports, studies, data and correspondence.
Document Types:Research projects; farm financial surveys; surveys – financial conditions; loan risk analysis; farm management initiatives.
Access:Files arranged by subject.
Format:Paper and electronic.
Record Number:FCC ADM 050

Farm Credit Canada - Valuations
Description:Correspondence and information on valuation support services for FCC program operations. FCC's Valuations prepares and publishes Farm Land Value Reports semi-annually.
Document Types:Aerial photographs, valuations, sales research, land values.
Access:Files arranged numerically by geographic area and subject.
Format:Paper and electronic.
Record Number:FCC VAL 100 04/05

Venture Capital
Description:Correspondence, policy, procedures and records related to the disbursement and monitoring of funds where there is an investment or venture capital factor.
Document Types:Enquiries; submission and authorization procedures, policy and procedures on superseding and supplementary proposals; disbursements; monitoring of investments; underwriting; mergers, acquisitions and divestitures, arrears, category classification, write-offs.
Access:Files are arranged alphabetically and numerically.
Format:Electronic and Paper
Record Number:FCC Ventures 100 04/05

Standard Classes of Records

Please see the Introduction to this publication for the descriptions of Standard Classes of Records.

Access to Information and Privacy Requests

Accounts and Accounting

Administration and Management Services

Audits

Boards, Committees and Councils

Budgets

Communications

Disclosure to Investigative Bodies

Finance

Hospitality

Human Resources

Pensions and Insurance

Personnel

Procurement and Contracting

Recruitment and Staffing

Training and Development

Institution-Specific Personal Information Banks

Loan and Lease Administration – Client Files
Description:This bank contains information relating to farmers who have loans under the Farm Credit Canada Act, the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act and farmers who lease property from FCC. The information consists of loan documentation, loan assumptions, loan renewals, financial statements and arrangements, leases, property management and administration, legal documentation and copies of correspondence relating to the ongoing administration of FCCA, FCA and FSCA loans and FCC properties.
Class of Individuals:Farmers who have loans under FCCA, FCA and FSCA and tenants of FCC properties.
Purpose:The purpose of this bank is to administer and monitor client loans and FCC properties.
Consistent Uses:Information in this bank is used for statistical purposes, monitoring, renewals, collections and legal recovery actions, Loan Review Board and Farm Debt Mediation hearings and the general administration of loan accounts and properties.
Retention and Disposal Standards:Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number:97/027
Related Record Number:FCC ADM 090
TBS Registration:003006
Bank Number:FCC PPU 010

Loan Applications – Client Files
Description:This bank contains information relating to individuals who apply for loans under the Farm Credit Canada Act and information relating to individuals who applied for loans under the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act. The information consists of loan application forms, financial statements, farm appraisal reports, personal income and other client profile information, client appeals, copies of correspondence relating to the repayment and ongoing administration of FCCA, FCA and FSCA loans and related legal documentation.
Class of Individuals:Farmers who apply for loans under FCCA and those who applied for loans under FCA and FSCA.
Purpose:The purpose of this bank is to determine eligibility for loans and the administration of loans.
Consistent Uses:Information in this bank is used for statistical purposes, monitoring, loan renewals, collection and recovery administration and Loan Review Board and Farm Debt Review Board hearings.
Retention and Disposal Standards:Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number:97/027
Related Record Number:FCC ADM 090
TBS Registration:003937
Bank Number:FCC PPU 005

Loan Review Board Members
Description:This bank contains information relating to individuals who are members of the Loan Review Board. The information consists of biographical data.
Class of Individuals:Individuals who are members of the Loan Review Board.
Purpose:The purpose of this bank is to collect background information on Loan Review Board members.
Consistent Uses:None.
Retention and Disposal Standards:This information is retained throughout the appointment period and destroyed 3 years after the end of the appointment.
RDA Number:Under development
Related Record Number:FCC ADM 090
TBS Registration:003650
Bank Number:FCC PPU 050

Standard Personal Information Banks

Please see the Introduction to this publication for the descriptions of Standard Personal Information Banks.

Access to Information and Privacy Requests

Applications for Employment

Disclosure to Investigative Bodies

Governor in Council Appointments

Hospitality

Internal Communications

Members of Boards, Committees and Councils

Personnel Security Screening

Public Communications

Relocation

Travel

Manuals

Human Resource Policy Manual
Lending Manual

Additional Information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

Each requests made to the Farm Credit Canada under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to Farm Credit Canada.

For additional information about the programs and activities of Farm Credit Canada, please contact:

Farm Credit Canada
Attn: Privacy Officer
1800 Hamilton Street
P. O. Box 4320
Regina, Saskatchewan S4P 4L3

Telephone: 306-780-8100

Reading Room

In accordance with the Access to Information Act, an area on the premises of this institution has been designated as a public reading room. The address is.

Farm Credit Canada
1800 Hamilton Street
Regina, Saskatchewan

Farm Credit Canada

Info Source

Sources of FederalGovernment Information2008