Accelerated Economist Training Program (AETP): Inventory of Applicants and Participants
Description: This bank may contain curriculum vitae, applications, transcripts of marks, correspondence, interview notes, assessment centre notes, notations or referrals, notes to file, and faxes for all applicants to the Program. It may also contain administrative documents related to security, travel, training, departmental assignment agreements/descriptions, reclassification notes, performance evaluations, job descriptions, and other printed material for the participants of the Program.
Class of Individuals: Non-public servants and public servants applying to the AETP or past and present participants of the AETP.
Purpose: This bank exists under the authority of Sections 5, 10, 11 and 16 of the Public Service Employment Act to provide an inventory of persons seeking positions with the AETP, and to maintain historical records of all persons who have participated in the AETP.
Consistent Uses: This bank is used to retain applications to the AETP, for the general management of assignments, and for statistical purposes. It interfaces with the Inventory Management and Employee History systems to track the career progression of participants (for statistical purposes and studies).
Retention and Disposal Standards: Records of applicants are retained for two (2) years after an application is submitted and then are destroyed. Hardcopy records for participants are retained for five (5) years after the participant ceases to be in the Program. Machine readable records are retained twenty-five (25) years and then destroyed.
RDA Number: 2001/025
Related Record Number: PSC SPB 031
TBS Registration: 003068
Bank Number: CPSA PPU 094

Management Trainee Program (MTP): Inventory of Applicants and Participants
Description: The objective of the Management Trainee Program (MTP) is to recruit and develop highly qualified individuals for key positions of responsibility in the federal Public Service of Canada. The personal information collected includes the individual's full name; home address and telephone number; work address and telephone number; citizenship, date of birth, test scores, assignment evaluations, highest level of education attained, transcripts of marks, performance evaluations, bilingual capacity and employment equity status.
Class of Individuals: Current and former applicants and participants of the MTP, both public servants and non-public servants.
Purpose: This information is used to manage the MTP program, and it is used to track candidates' progress within the Public Service. The MTP includes current and historical information so that it can be used to prepare future recruitment campaigns and to produce statistical reports.
Consistent Uses: To refer candidates to departmental Senior Managers for future employment opportunities. An electronic mailing list is maintained for the MTP community and is used only to send information to participants.
Retention and Disposal Standards: This information is scheduled to be retained for two years and then destroyed, once a Records Disposition Authority has been established.
RDA Number: To be determined
Related Record Number: PSHRMAC TLN 021
TBS Registration: 006439
Bank Number: PSHRMAC PCU 768

Career Assignment Program (CAP): Inventory of Candidates and Participants
Description: This bank contains: executive simulations for CAP forms, curriculum vitae, career plans, appraisal information, assessment results, overall integration results including reference checks, course participation, and general correspondence related to CAP nominees and participants. This bank may also include information retained for a previous program: Special Development Program.
Class of Individuals: Non-public servants and public servants who have been nominated and/or have participated in CAP.
Purpose: This bank exists in accordance with sections 10 and 16(1) of the Public Service Employment Act to record and provide information relating to initial and final nominations to CAP. This bank also exists to maintain an historical record of all persons who have participated in CAP.
Consistent Uses: This bank is used to record and provide information on CAP candidates to the assessment and selection phase for statistical, administrative and counselling purposes.
Retention and Disposal Standards: Records are retained in hard copy for three (3) years for employees who do not proceed beyond the selection phase, and for five (5) years after termination of CAP participation, after which they are destroyed. Selected information on all candidates is computerized and retained for statistical purposes for twenty (20) years and then transferred to Library and Archives Canada.
RDA Number: 2001/025
Related Record Number: CPSA TLN 001
TBS Registration: 001703
Bank Number: CPSA PPU 060

Interchange Canada: Inventory of Applicants and Participants
Description: This bank may contain curriculum vitae, records of instances of consideration, notations of referrals, performance review and employee appraisals, agreements, job descriptions, interview notes and correspondence related to the program. Some information exists in computerized form.
Class of Individuals: Non-public servants and public servants applying for positions in Interchange Canada, or who are currently on, or have completed, an assignment.
Purpose: This bank exists under the authority of sections 5, 10, 11 and 16 of the Public Service Employment Act, to provide an inventory of persons seeking Interchange Canada assignments and to maintain historical records of all persons who have participated in Interchange Canada.
Consistent Uses: This bank is used for the general management of the assignments. This bank interfaces with the Inventory Management system.
Retention and Disposal Standards: Records of applicants are retained for two (2) years after candidate is declared inactive, then destroyed. Records of public servants participants are retained for two (2) years after termination of participation and destroyed. Records of non-public servants are retained for five (5) years after termination of participation and destroyed.
RDA Number: 2001/025
Related Record Number: CPSA TLN 008
TBS Registration: 001895
Bank Number: CPSA PPU 069