Audit and Advisory Services
Description: Internal audits and reviews that assess departmental programs, policies, systems and practices.
Document Types: Reports; Audit and Review Committee presentations; decision records; working papers; and briefing notes.
Note: Final audit reports are published on Transport Canada's internet site.
Record Number: DOT ARE 320

Comprehensive Reviews
Description: Comprehensive reviews of the department's activities and operations, including terms of reference for individual work-study packages, and comprehensive analysis of areas and issues not covered in work-study packages; three to five year business plan that implements the recommended changes as approved by the Steering Committee.
Document Types: Reports; presentations; decision records; contracts; and correspondence.
Record Number: DOT ADB 008

Crown Corporation Matters
Description: Policy advice, governance and strategic direction to the Minister relating to Crown Corporation matters and horizontal issues impacting the Minister's portfolio. Also, appointments and reappointments, both Governor in Council (GiC) and Ministerial, in the Transport, Infrastructure and Communities Portfolio.
Document Types: Presentations; briefing notes; decision records; corporate plans; and Treasury Board submissions.
Record Number: DOT COD 065

Departmental Evaluation Services
Description: Evaluation studies of the relevance, success and cost-effectiveness of internal departmental programs, policies and initiatives, as well as Results-based Management and Accountability Frameworks and results frameworks.
Document Types: Evaluations; reports; presentations; and correspondence.
Note: Evaluation reports are available on TC website.
Record Number: DOT ADE 001

Office of Reconsideration Applications
Description: Information on marine workers who have made and application to the Office of Reconsideration because their Transportation Security Clearance has been refused or denied; and airline passengers who have been denied boarding under the Passenger Protect Program.
Document Types: Application forms; contracts; reports; and correspondence.
Record Number: DOT OOR 001

Senior Management Conferences and Committees
Description: Information on senior management conferences and executive management (TMX) committees and retreats.
Document Types: Agendas; decision records; presentations; reports; and correspondence.
Record Number: DOT COD 015

Policy Group

Aboriginal Affairs
Description: Information on activities related to aboriginal self-government and comprehensive claims, as well as, information related to the development of a department-wide process on aboriginal consultation and aboriginal agreements.
Document Types: Briefing notes; presentations; reports; and correspondence.
Record Number: DOT ACC 003

Canada's Permanent Mission to the International Civil Aviation Organization (ICAO)
Description: Information related to transportation issues, Council meetings, diplomatic issues, public relations, governance, and communications as it pertains to Canada's relationship with 185+ member states of ICAO and the ICAO organization. Information reflects liaison and collaboration with other countries, OGDs (DFAIT, CBSA, Health Canada, etc.) and within Transport Canada (Safety, Security, Environment).
Document Types: Briefing notes; correspondence; reports; and presentations.
Record Number: DOT ACE 317

Domestic Marine Policy
Description: Information on the development and implementation of government policy initiatives with respect to Canadian marine transportation, coasting trade, the national ports system, and the Great Lakes St. Lawrence Seaway. Also, information on policies and programs for the administration of subsidies and operating agreements with ferry and coastal services, as well as on Ridley Terminals Inc (RTI).
Document Types: Briefing notes; reports; presentations; correspondence; and agreements/contracts.
Record Number: DOT PCM 280

Economic Analysis of all modes of Transportation
Description: Information on statistics, forecasts; economic analyses and economic research used for making informed policy and planning decisions. Also, economic analyses that assess and quantify the economic impact of major transportation policy initiatives. Data collection initiatives and/or programs to develop a better understanding of the transportation industry within Canada
Document Types: Analysis and research reports; briefing notes; contracts; agreements; and statistics.
Record Number: DOT ACA 100

Environmental Policy
Description: Information on environmental policies, strategies and analytical work in the areas of sustainable development, climate change and other environmental issues, assessment and development of policies, programs and regulations.
Document Types: Briefing notes; reports; presentations; decision records; and correspondence.
Record Number: DOT AHE 001

Freight Integration and Motor Carrier Policy
Description: Information on transportation gateways and corridors and related initiatives and investments, intermodalism, interprovincial and international motor carrier (truck and bus) industry, and intergovernmental relations both federal-provincial and international (NAFTA) pertaining to motor carrier regulation and standards.
Document Types: Briefing notes; memos to minister; contracts; contribution agreements; and studies.
Record Number: DOT DTS 277

Highways and Borders Policy
Description: Information on policies, studies and funding of highways and border crossings, impacts of border measures on the surface transportation sector and federal-provincial collaboration in highway and border infrastructure projects.
Document Types: Briefing notes; memos to minister; contracts; contribution agreements; and Treasury Board submissions.
Record Number: DOT DSH 255

Innovation
Description: Information related to the development and implementation of a strategic innovation framework, based on the analysis of emerging issues and trends, as well as, departmental science and technology and skills development activities.
Document Types: Reports; agreements; promotional material; and presentations.
Record Number: DOT ITS 416

Intelligent Transportation System Policy
Description: Information on policies, studies and programs for the planning, development and implementation of intelligent transportation systems.
Document Types: Reports; agreements; contracts; and presentations.
Record Number: DOT ITS 415

International Air Policy
Description: Information on the development and implementation of Canada's international air policies and international civil aviation matters, including the negotiation of air services agreements with foreign countries. Information reflects liaison and collaboration with other countries, OGDs (Foreign Affairs and International Trade, Canadian Transportation Agency, Canada Border Services Agency, Justice Canada, etc.) and within Transport Canada (security, safety, gateways and corridors, international relations).
Document Types: Agreements; briefing notes; question period notes; correspondence; and cabinet documents.
Record Number: DOT ACE 315

International and Intergovernmental Relations
Description: Information about activities associated with the department's relations with foreign governments, international organizations and provincial-territorial governments.
Document Types: Briefing notes; reports; correspondence; memorandums; and memorandums of understanding.
Record Number: DOT ACC 001

International Marine Policy
Description: Information on the development and implementation of government policy initiatives with respect to international marine transportation services in the areas of marine liability, marine and aviation war risks insurance; and liner shipping. Also, information on the development and implementation of bilateral agreements on maritime transportation and multi-lateral maritime agreements, developed under the auspices of various intergovernmental organizations.
Document Types: Briefing notes; reports; presentations; correspondence and agreements/contracts.
Record Number: DOT DRD 040

National Air Services Policy
Description: Information on the development and implementation of Canada's economic policy and legislative initiatives related to national air services. Information reflects liaison and collaboration with other countries, OGDs (Industry Canada, Environment Canada, Competition Bureau, Canadian Transportation Agency, etc.) and within Transport Canada (Environment, Civil Aviation, International and Federal-Provincial Relations, etc.).
Document Types: Briefing notes; question period notes; correspondence; cabinet documents; and presentations.
Record Number: DOT ACE 310

National Airports and Air Navigation Services Policy
Description: Information on the development and implementation ofeconomic policy and legislative initiatives affecting airports and air navigation services in Canada. Information reflects liaison and collaboration with other countries, OGDs (Justice Canada, Infrastructure Canada, federal-provincial relations, etc.) and within Transport Canada, (Programs, Civil Aviation, etc.).
Document Types: Briefing notes; question period notes; correspondence; cabinet documents; and presentations.
Record Number: DOT ACE 316

Parliamentary Matters
Description: Information on written and oral questions in Parliament; information required by Parliament, its committees, or other government institutions.
Document Types: Reports; question period notes; bills; and correspondence.
Record Number: DOT ACK 007

Railway Policy
Description: Information on policies, programs and legislation relating to railway freight and passenger services.
Document Types: Briefing notes; memos to minister; contribution agreements; corporate plans; and Treasury Board submissions.
Record Number: DOT DSH 290

Strategic Policy Direction and Development
Description: Information on departmental strategic planning process and corporate priorities.
Document Types: Briefing notes; presentations; Treasury Board submissions; policy research studies; and corporate plans.
Record Number: DOT ACK 005

Trade Policy
Description: Information on transportation aspects of free trade and World Trade Organization negotiations.
Document Types: Briefing notes; reports; and memorandums.
Record Number: DOT ACC 002

Transportation of Persons with Disabilities
Description: Information on activities related to the implementation of the federal policy on transportation of persons with disabilities and seniors; research and development and Minister's Advisory Committee on Accessible Transportation.
Document Types: Briefing notes, publications; and reports.
Record Number: DOT ACC 004

Urban Transportation Policy and Planning
Description: Information on urban transportation and urban transit policies, developments and funding initiatives and the federal role in these areas.
Document Types: Briefing notes; memos to minister; due diligence reports; contracts; and studies.
Record Number: DOT DTS 276

Windsor-Detroit Gateway
Description: Information on policies, studies and funding for the planning, development and implementation of a new Detroit River International Crossing.
Document Types: Briefing notes; memos to minister; contracts; Treasury Board submissions; and studies.
Record Number: DOT DSH 291

Programs Group

Airports and Ports
Description: Information on airport transfers, lease management and monitoring (including airport rent and financial information) and NAV Canada; the establishment, administration, development, operation and maintenance of public ports and port facilities; the operation of residual Transport Canada (TC) airports; monitoring of transferred National Airport System (NAS) airports; Airports Capital Assistance Program; Canada Port Authority (CPA) compliance with the Canada Marine Act, Letters Patent and Regulations; and CPA property transactions, including aboriginal and environmental issues.
Document Types: Correspondence; Treasury Board submissions; orders in councils; leases; and memorandums.
Record Number: DOT APH 001

Environment
Description: Information on design and implementation of environmental programs targeting several transportation sectors such as personal vehicle, urban and freight transportation as well as departmental stewardship on broad environmental issues. Topics include the following: Sustainable Development; Sustainable Development Strategy (SDS); Environmental Management Systems (EMS); sustainable transportation programs, including the ecoMOBILITY, ecoTECHNOLOGY for vehicles, ecoFREIGHT, Green Commute, Transit Pass Program, Moving On Sustainable Transportation (MOST), Fuel Consumption Program (FCP), and the Urban Transportation Showcase Program (UTSP); climate change; active transportation; alternative fuels and additives; transit; vehicle efficiency; environmental protection; environmental assessment; Strategic Environmental Assessment (SEA); contaminated sites remediation and risk management; air emissions including smog, greenhouse gases and ozone depleting substances; water quality including aircraft/runway de-icing, waste management, environmental emergencies; audits; real property assets.
Document Types: Contribution agreements; reports; contracts; briefing notes; and presentations.
Record Number: DOT DEA 043

Surface
Description: Information on Canadian bridges and tunnels, Trans-Canada Highway, Strategic Highway Infrastructure Program, World Road Congress (Canadian National Committee - Permanent International Association of Road Congress, CNC-PIARC), information on transportation infrastructure projects under the Canadian Strategic Infrastructure Fund the Border Infrastructure Fund, the Building Canada Fund, the Gateway and Border Crossing Fund and the Asia Pacific Gateway and Corridor Initiative.
Document Types: Agreements; reports; corporate plans; Treasury Board submissions; and memorandums.
Record Number: DOT PEH 100

Safety and Security Group

Air Transportation Security
Description: Information on airport and air carrier security, including restricted areas, passenger screening, and security technology.
Document Types: Legislation; regulations; policies; agreements; and reports.
Record Number: DOT ABS 120

Aircraft Operations and Maintenance
Description: Information on operation and maintenance of aircraft operated and maintained by Aircraft Services Directorate.
Document Types: Manuals; contracts; memorandums of understanding; decision records; and briefing notes.
Record Number: DOT AAA 090

Airworthiness of Civil Aeronautical Products
Description: Information on aircraft, types, equipments and specifications, tests and approval of aeronautical products.
Document Types: Reports; publications; briefing notes; presentations; and evaluations.
Record Number: DOT DAB 110

Aviation Regulations
Description: Information on the development or amendment of Canadian regulations, standards and policies governing Civil Aviation in Canada. These public consultation processes include the participation of the Canadian Aviation Regulation Advisory Council (CARAC), a joint undertaking of government and the aviation community.
Document Types: Publications; briefing notes; reports; policies; and presentations.
Record Number: DOT DEL 365

Civil Aviation Medicine
Description: Medical information on airline associations, organizations, regional medical officers, medical examiners, standards, examinations, and research.
Document Types: Application forms; reports; policies; and correspondence.
Record Number: DOT DAM 130

Civil Aviation Operations
Description: Information on the oversight of all Canadian airports, aerodromes, air navigation services provider, air operators, aircraft licensed pilots, approved maintenance engineers and organization, aircraft traffic controllers, flight clubs, flight schools and foreign air operators operating in Canada.
Document Types: Certificates; reports; correspondence; and publications.
Record Number: DOT DEL 125

Civil Aviation Safety Program
Description: Information on the strategic planning and management of the Civil Aviation Safety Program; guidance for managing risk;
Document Types: Briefing materials; publications; presentations; risk assessments; and reports.
Record Number: DOT DSP 115

Emergency Planning and Operations
Description: Information on department of Transport Emergency planning, including North Atlantic Treaty Organization (NATO), Transportation Planning Boards and Committees, Emergency Exercises; international consultations, Situation Centre
Document Types: Plans; agreements; policies; procedures; and reports.
Record Number: DOT ABS 340

Marine Security
Description: Information on the security of the marine components of the National Transportation system, including the management of marine security programs, the Marine Transportation Security Clearance program (MTSCP) policy development, rules, regulations, standards, enforcement, port security, Canadian and international marine security initiatives, and International Maritime Organization technical security measures.
Document Types: Briefing notes; policies, regulations; procedures; and certificates.
Record Number: DOT ABS 335

Marine Transportation Safety - Design, Equipment, Boating Safety, and Arctic Shipping
Description: Information on developing, implementing and maintaining legislation, regulations, standards, programs, policies, and procedures related to vessel construction and marine safety equipment; enhancing and promoting safety of commercial vessels, passenger vessels, fishing vessels, and pleasure craft, including providing education and awareness; overseeing the marine research and development program; providing technical expertise on matters pertaining to vessel design, equipment (fire protection, lifesaving, engines, boilers, machinery), and the Arctic shipping regulatory regime; engines; boilers; machinery; fire protection equipment; new initiative fund.
Document Types: Promotional material; reports; capacity/conformity labels; guidelines; and product approval certificates.
Record Number: DOT MSS 225

Marine Transportation Safety - Marine Personnel Standards and Pilotage
Description: Information on developing and maintaining regulations, policies and standards concerning marine personnel requirements, training, examinations and certification of seafarers (masters and mates, engineers, seafarer identity documents, and discharge books), pleasure craft operator requirements and Marine Occupational Health and Safety (MOSH); liaising and coordinating with Pilotage authorities (Crown Corporations); overseeing/auditing provincial seafarer marine courses and examinations delivered by nautical colleges, including marine emergency duties; and marine simulator contribution program.
Document Types: Examinations; certificates; lists; audit reports; and correspondence.
Record Number: DOT MSS 228

Marine Transportation Safety - Operations and Environmental Programs
Description: Information on developing, implementing, maintaining and enforcing programs, legislation, regulations, policies, standards, and guidelines for safe vessels, navigation, and environmentally responsible marine operations related to cargo handling (gear, tackle, lifting appliances, vessel fumigation, safe containers) and ship-port interface; environmental protection (pollution prevention equipment approvals, inspection of oil handling facilities and their plans, ballast water, anti-fouling systems, and pollution incidents); marine environmental response (inspect/certify response organizations, inspect oil handling facilities and their plans, hazardous/noxious substance (HNS) regime, and aerial surveillance); emergency preparedness; domestic and foreign vessel inspections; investigation of marine accidents and casualties (Minister's Observer Program); inspection of drilling rigs (in conjunction with Offshore Petroleum Boards); navigation safety; radio communications; protection of navigable waters (obstructions in navigable waters, wrecks/derelicts, bridges, and receiver of wrecks); vessel registration and tonnage measurement; classification societies.
Document Types: Agreements; statistics; inspection and registry certificates; reports; and lists.
Format: Airborne radar imagery; ultraviolet infrared line scanner imagery; electro-optical infrared camera imagery and video; digital pictures and video.
Record Number: DOT MSS 226

Marine Transportation Safety – Program & Technical Training Services
Description: Information on program management activities on behalf of the Marine Safety program, including strategic and business planning/reporting, resources; finance, information management/information technology, and safety trends/analysis; designing, developing, delivering and maintaining national technical training to the Marine Safety Inspector community; overseeing education and awareness activities under the compliance and enforcement program.
Document Types: Business/automated systems plans; reports; electronic forms; publications; and contracts.
Record Number: DOT MSS 229

Marine Transportation Safety - Regulatory Services
Description: Information on developing, amending, processing and tracking marine safety legislation and related regulations, including coordination of consultation and communication activities; compliance and enforcement policy; activities related to secretariat services for Marine Technical Review Board (MTRB), Canadian Marine Advisory Council (CMAC) and International Affairs.
Document Types: Reports of committees and working groups; minutes; publications; notices; and meeting agendas.
Record Number: DOT MSS 227

Rail Safety
Description: Information related to the management of the national Rail Safety Program policy development, rules, regulations, standards and their enforcement, including the review of the Railway Safety Act.
Document Types: Briefing notes; presentations; correspondence; regulations; and question period notes.
Record Number: DOT DRS 295

Rail Security
Description: Information on rail and urban transit security, including a three year $80 million contribution program to enhance transit security.
Document Types: Reports; agreements; briefing notes; assessments; and correspondence.
Record Number: DOT DRS 300

Road Safety and Motor Vehicle Regulation
Description: Information on road and motor vehicle safety, commercial vehicle safety, research and development of countermeasures, engineering development and enforcement of safety regulations
Document Types: Briefing notes; reports; presentations; legal opinions; and evaluations.
Record Number: DOT DTS 275

Strategies and Integration – General
Description: Information on strategic planning, policy coordination, legislative and regulatory affairs, management systems integration, and program administration at the Safety and Security group level.
Document Types: Reports; presentations; decision records; correspondence; and evaluations.
Record Number: DOT AAZ 001

Transport Dangerous Goods
Description: Policy advice, governance and strategic direction relating to the transportation of dangerous goods, including information on the Transportation of Dangerous Goods Act, 1992 and Regulations; engineering and safety standards; inspection, investigation and enforcement of regulations; emergency response measures; CANUTEC; international, provincial and modal harmonization; management information systems; evaluation, analysis, performance measures and risk assessments; research and development; committees such as TDG General Policy Advisory Council and the Federal-Provincial/Territorial TDG Task Force; and other administrative matters.
Document Types: Legislation, regulations and safety standards; evaluations; reports; emergency response plans and guidebooks; and memorandums of agreement and understanding.
Record Number: DOT TDG 035