Client Feedback Tracking System
Description: This bank describes information about individuals, organizations/businesses and government employees who have submitted comments or questions using the electronic feedback form on Transport Canada's Internet/Intranet sites; the responses to such comments/questions and any other information relevant to the processing of these comments/questions. The type of personal information collected includes the names and e-mail addresses of individuals, either as private citizens or as representatives of organizations and businesses or government, as well as the mailing addresses of same when printed material is requested.
Class of Individuals: General public, representatives of organizations/businesses and government employees.
Purpose: This information is compiled in order to process the comments/questions received and to track responses. In addition, the information is made available to Transport Canada personnel for the purpose of improving response turnaround times and the information assets available on Transport Canada's website.
Consistent Uses: This information may be used to provide reports on this program to senior management. The information may also be used for research, planning, audit and evaluation purposes.
Retention and Disposal Standards: The records are retained for three years after the last action is performed on the client's request and then destroyed.
RDA Number: 98/001
Related Record Number: DOT COM 010
TBS Registration: 00005952
Bank Number: DOT PPU 079

Course/Conference or Special Event Registration
Description: This bank contains the names and contact information of individuals who have registered for courses, conferences and special events. Contact information may include some or all of the following: mailing address; physical address; e-mail address; telephone and/or fax number. This bank may also include personal information required to establish parameters for the provision of hospitality, i.e. allergy sensitivity, and related preferences.
Class of Individuals: General public and employees.
Purpose: This information is compiled in order to process registrations and administer courses, conferences and events. In addition, the information may be used to supply clientele with materials related to the above courses, conferences and events.
Consistent Uses: Various members of the department who are responsible for the administration of courses, conferences and events may use the aggregate information for purposes related to planning.
Retention and Disposal Standards: Two years after last administrative action and then destroyed.
RDA Number: 98/005
Related Record Number: DOT COM 0150
TBS Registration: 005074
Bank Number: DOT PPU 053

Corporate Services Group

Human Rights – Complaints
Description: This central bank is under the control of the departmental Staff Relations Division. The files contain copies of all documents related to the Canadian Human Rights Commission (CHRC) complaint process, i.e. from the Complaint Form through to the final CHRC decision or Terms of Settlement.
Class of Individuals: General public and employees.
Purpose: This bank maintains records of complaints made against the Department of Transport to the Canadian Human Rights Commission.
Consistent Uses: Research, planning, evaluation and statistical purposes.
Retention and Disposal Standards: Two years after last action and then transferred to Library and Archives Canada.
RDA Number: 83/004
Related Record Number: PRN 926
TBS Registration: 001592
Bank Number: DOT PPU 070

Oracle 11i
Description: This system is the department's primary repository of financial and materiel management information. It is used as a comprehensive source of financial and contractual reporting to central agencies (e.g. Public Works and Government Services Canada, the Canada Revenue Agency and the Office of the Auditor General of Canada) as well as to provide functional experts, Internal Audit and managers throughout the department with a timely, integrated source of financial and materiel management information. The system also provides self-service access to external clients for the purposes of: purchasing and paying for Transport Canada goods and services; viewing account details, and updating personal information. Personal information contained within the system includes: names and contact information of individuals; credit card numbers; bank account numbers; social insurance numbers (SIN) for individuals contracted for professional services; personal record identifiers (PRI); classification and compensation information and financial transaction information. Personal information collected using self-service functionality is protected through the use of secure socket layer technology. Sensitive personal information stored within the databank is protected through the use of appropriate encryption technologies.
Class of Individuals: Employees; other government departments; other government organizations; and private organizations and the general public doing business with Transport Canada.
Purpose: The system provides an integrated source of financial and materiel management information on the department's programs and activities and provides online services to Transport Canada's external stakeholders. The information in this bank is used internally for financial management purposes. The information may also be used for research, planning, audit and evaluation purposes.
Consistent Uses: Other uses may include the sharing of some information with Public Works and Government Services Canada, the Canada Revenue Agency and the Office of the Auditor General of Canada.
Retention and Disposal Standards: Files are retained for seven years and then destroyed.
RDA Number: 99/003 and 99/004
Related Record Number: PRN 914
TBS Registration: 003372
Bank Number: DOT PPU 078

Safety and Security Group

Air Cushion Vehicle Personnel Certification
Description: These files contain records of information related to the certification of crewmembers or engineers for employment on Air Cushion Vehicles granted in accordance with Part IV of Air Regulations. It contains names, dates of birth, technical education and qualifications of applicants, examination results and departmental certificates issued.
Class of Individuals: All persons who have applied for certification as an Air Cushion Vehicle crewmember or engineer.
Purpose: To provide documentation confirming that applicants are appropriately qualified, and certificated, in accordance with departmental requirements.
Consistent Uses: To authenticate decisions relating to examination requirements and to provide a record of an individual's career progress. Normally, the information is only released to the individual or to his/her employer. This information is provided to the Transportation Safety Board of Canada (TSB) when they are conducting an investigation into a marine occurrence.
Retention and Disposal Standards: Two years following the individual's death and then destroyed.
RDA Number: 98/010 and 77/018
Related Record Number: DOT MSS 228
TBS Registration: 002302
Bank Number: DOT PPU 039

Aircraft
Description: This bank contains the names, addresses, and telephone and fax numbers of current and previous registered owners of aircraft registered in Canada. Copies of the following are found on the aircraft file: completed application forms for the registration and leasing of aircraft; legal documents which show eligibility of applicant to be the registered owner of a Canadian aircraft (IMM1000 form; articles of incorporation, etc.); legal documents which show legal custody and control; i.e., bills of sale, lease agreements, last will and testaments, divorce decrees; Certificates of Registration, Leasing Authorizations and Advisories; correspondence between Transport Canada and the owner in regard to matters concerning the registration of aircraft.
Class of Individuals: Current and previous registered owners of Canadian registered aircraft.
Purpose: This information is used for the registration and leasing of Canadian registered aircraft to eligible individuals or entities that have custody and control of the aircraft. A register (Canadian Civil Aircraft Register) with the name and address of each registered owner is maintained and published by Regulation.
Consistent Uses: The Canadian Civil Aircraft Register is used extensively for the dissemination of safety information. The Canadian Civil Aircraft Register is accessible by the general public.
Retention and Disposal Standards: Microfilm five years after cancellation; forwarded to the Library and Archives Canada.
RDA Number: 98/010
Related Record Number: DOT DEL 125
TBS Registration: 001044
Bank Number: DOT PPU 010

Aircraft Maintenance Engineer System (AMES)
Description: This bank contains the names, addresses and licensing details on individual holders of civil aviation aircraft maintenance engineers.
Class of Individuals: Licensed civil aviation aircraft maintenance engineers and applicants for licenses.
Purpose: This bank is established to administer the issuance of aircraft maintenance engineer licenses. It is used to monitor and control the issuance of licenses.
Consistent Uses: The list is used to issue Transport Canada safety and information publications to these individuals.
Retention and Disposal Standards: Two years following the individual's death and then destroyed.
RDA Number: 98/010
Related Record Number: DOT DEL 125
TBS Registration: 005184
Bank Number: DOT PPU 011

Airport Restricted Area Access Security Clearances
Description: This bank contains completed personal histories; briefs by the Canadian Security Intelligence Service (CSIS), fingerprint records criminal records; and correspondence related to the security clearances of individuals seeking restricted area passes for areas of airports.
Class of Individuals: Individuals seeking restricted area passes for airports.
Purpose: The purpose of this bank is to record information pertinent to the determination of the appropriateness of granting an airport clearance for individuals as described above.
Consistent Uses: To comply with the requirement of the Airport Restricted Area Access Clearance Security Measures which prohibits the granting of restricted area passes without the applicant having been granted an airport Security Clearance by the Minister of Transport.
Retention and Disposal Standards: Under review.
RDA Number: Under development.
Related Record Number: DOT ABS 120
TBS Registration: 002868
Bank Number: DOT PPU 093

Airside Vehicle Operators Permit
Description: The bank contains personal information, related employment, evaluated knowledge and skill tests and results, related permit and security clearance number, copy of the permit issued and site endorsement records.
Class of Individuals: All persons operating a vehicle without escort on that portion of an airport to which public access is normally restricted.
Purpose: This bank is established to identify the location where records are held and to administer, monitor and control the issuance of airside vehicle operators permits at Canadian airports.
Consistent Uses: Used in support of license, suspension/revocation/court action requiring supporting evidence about the license.
Retention and Disposal Standards: Retain for two years after an employee's departure from the department and then destroyed.
RDA Number: 99/009
Related Record Number: DOT DEL 125
TBS Registration: 001898
Bank Number: DOT PPU 085

Aviation Enforcement
Description:These files contain case histories of all individuals in enforcement actions.
Class of Individuals: Persons identified in enforcement actions, whether or not they are holders of Canadian aviation documents, and foreign nationals, whether they are license holders or not.
Purpose: This information is used in the development of enforcement policies and procedures, functional supervision and auditing of enforcement activities by regional offices, communication with other federal departments, including the department of Justice and the RCMP concerning enforcement of Part I of the Aeronautics Act and its regulations and various related administrative functions and for statistical purposes.
Consistent Uses: To monitor, assess and enforce regulations to protect public safety.
Retention and Disposal Standards: Five years or less where regulated by law or policy.
RDA Number: 80/029 and 98/010
Related Record Number: DOT DEL 125
TBS Registration: 001045
Bank Number: DOT PPU 015

Aviation Legislation Consultation
Description: This bank contains comments from the public on proposed aviation legislation received as a result of publication of proposed legislation in the Canada Gazette, Part I, or on a solicited or unsolicited basis.
Class of Individuals: General public.
Purpose: Comments are obtained for the purpose of developing aviation legislation that is as responsive as possible to the needs of the aviation community and the public. Furthermore, consistent with the procedures of the Canadian Aviation Regulation Advisory Council (CARAC), comments received following pre-publication in Canada Gazette, Part I and/or proposals for regulatory change may be brought to the responsible CARAC Technical Committee for consideration and development of regulatory recommendations.
Consistent Uses: To be used for reference and future consultation on various Acts.
Retention and Disposal Standards: Retained indefinitely.
RDA Number: 98/010
Related Record Number: DOT DEL 365
TBS Registration: 002300
Bank Number: DOT PPU 016

Aviation Licensing Database
Description:It contains personal characteristics, aviation training reports, routine medical reports, skills, knowledge and licensing details on individual holders of civil aviation permits and licenses. Material on enforcement activities under the Aeronautics Act, and the Canadian Aviation Regulations (CARs) is also included, as well as occasional information related to enforcement under the Criminal Code. Pilot license numbers are listed for search and rescue purposes.
Class of Individuals: Air pilots, flight engineers, air traffic controllers, flight navigators, applicants for licenses.
Purpose: This bank is established to administer the issuance of Canadian Aviation Personnel licenses. It is used to monitor and control the issuance of licenses and permits. The list is used to issue Transport Canada safety and information publications to these individuals.
Consistent Uses: Information on an individual's type of license, ratings and validity date is released to the general public in response to a specific request.
Retention and Disposal Standards: Destroyed at the age of one hundred or when individual dies.
RDA Number: 98/010 and 80/029
Related Record Number: DOT DEL 125
TBS Registration: 001043
Bank Number: DOT PPU 005

Aviation Occurrence Information Sources
Description: Information on operational occurrences within the National Civil Air Transportation System. These banks contain the following information (when possible): occurrence type, date, location, event information, a narrative of the occurrence, aircraft make and model, aircraft operator and/or owner, number of fatalities, aerodrome information, TSB number and class of investigation, flight number, aircraft category, year aircraft was built, gear type, damage to aircraft, operator type, and aircraft registration.
Class of Individuals: The aviation industry and other individuals of the general public.
Purpose: This information is used to provide senior management with timely information concerning operational occurrences within the National Civil Air Transportation System (NCATS). It is intended to supplement, not replace, normal operational and functional reporting systems and investigation procedures. a) Information from the Civil Aviation Daily Occurrence Reporting System (CADORS) is used in the early identification of potential hazards and system deficiencies, and to assist in the assessment of associated risks. Information contained in these reports is of a preliminary nature. This information may be used or lead to enforcement action under the Aeronautics Act. b) Aviation Incident Reports (AIRs) are used to notify senior management of occurrences in a timely manner. Information contained in these reports is of a preliminary nature. c) Aviation Occurrences Reports (AORs) are produced by NAV Canada to fulfill their reporting requirements to Transport Canada and are used as a source of raw data to be entered into CADORS or to issue AIRs. Information contained in these reports is of a preliminary nature. d) Web based reports provide an additional source of occurrence information from airports and the public, and are used for the identification of hazards and safety deficiencies. This is a voluntary system and information contained in these reports is of a preliminary nature.
Consistent Uses: CADORS is used extensively within Transport Canada, the Transportation Safety Board, NAV Canada, Department of National Defence (DND) and Royal Canadian Mounted Police (RCMP) for the identification of hazards and safety deficiencies. AIRs are used to provide initial information on aviation occurrences to TC senior management and other concerned departments (DND, Solicitor General (SOLGEN)) or aviation authorities and foreign governments.
Retention and Disposal Standards: Twenty years after concluded and then transfer to Library and Archives Canada
RDA Number: 98/010
Related Record Number: DOT DEL 125
TBS Registration: 005336
Bank Number: DOT PPU 014

Boating Safety Infoline Database
Description: This bank contains the name and address of clients using the Coast Guard toll free boating safety infoline.
Note: Transferred from DFO.
Class of Individuals: The Boating Safety Infoline clients are calling from all areas of the country and are part of the general public and the recreational boating community such as boaters, manufacturers, boating safety course providers.
Purpose: Clients request information on interpreting regulations and order safe boating materials. Client name, address and telephone and fax numbers are recorded to facilitate the return of calls and the distribution of boating safety materials and information.
Consistent Uses: The information is used by Canadian Coast Guard Office of Boating Safety only and records support statistical reports for the boating safety program.
Retention and Disposal Standards: Records are disposed of when orders for materials are completed.
RDA Number: 2000/05
Related Record Number: DOT MSS 225
TBS Registration: 005016
Bank Number: DOT PPU 043

Certificates of Competency and Service as Engineer at Sea
Description: This bank is a record of information on all certificates of Competency as Engineers or service granted in accordance with section 115 of the Canada Shipping Act. It contains names, phone numbers, dates and places of birth, grades and classes of certificates, places of examination, and the dates of issue of certificates as issued to Canadian citizens, or permanent residents of Canada who passed the appropriate examinations.
Note: Section 115 of the Canada Shipping Act was repealed. This Personal Information Bank will be accessible until 2010.
Class of Individuals: All persons who have made application for, or who hold a certificate of competency or service as Engineer at Sea.
Purpose: The bank is used to confirm that an individual is qualified to act in a particular capacity on board a ship and to ascertain that the individual may be named in an exemption. The bank is also used to facilitate the replacement of a lost certificate, etc.
Consistent Uses: This information is provided to the Transportation Safety Board of Canada (TSB) when they are conducting an investigation into a marine occurrence.
Retention and Disposal Standards: Five years after last action and then destroyed.
RDA Number: 2001/12
Related Record Number: DOT MSS 228
TBS Registration: 001899
Bank Number: DOT PPU 038

Certificates of Competency and Service as Master or Mate
Description: This bank is a record of information on all certificates of competency or service granted in accordance with section 110 of the Canada Shipping Act and to record information on all certificates issued pursuant to section 125 of the Act. It contains names, phone numbers, dates and places of birth, grades and classes of certificates with any endorsements, places of examination and dates of issue of certificates, for certificates issued to any Canadian or British subject or landed immigrant to Canada who has passed an examination for a certificate of competency as master or mate.
Class of Individuals: All persons who have made application for, or who hold a certificate of competency or service as master or mate on a Canadian ship.
Purpose: The bank is used to confirm that an individual is qualified to act in any particular capacity; to ascertain if an individual may be named in an exemption and to replace lost certificates.
Consistent Uses: This information is provided to the Transportation Safety Board of Canada (TSB) when they are conducting an investigation into a marine occurrence.
Retention and Disposal Standards: Two years after the individual's death and then destroyed.
RDA Number: 2001/12
Related Record Number: DOT MSS 228
TBS Registration: 001048
Bank Number: DOT PPU 030

Certificates of Competency as a Marine Engineer
Description: This bank records information on the issue of marine engineer certificates as required by section 135 of the Canada Shipping Act. It contains names, phone numbers, dates and places of birth, grades, types, numbers and dates of issuance of the certificate granted for any Canadian or landed immigrant who has passed the appropriate examination and has been granted a marine engineer certificate of competency.
Class of Individuals: Canadian citizens, permanent residents of Canada and citizens of Commonwealth countries who wish to take Transport Canada marine engineering examinations.
Purpose: The bank is used to ascertain that an individual has been granted a specific marine engineer certificate.
Consistent Uses: This information is provided to the Transportation Safety Board of Canada when they are conducting an investigation into a marine occurrence.
Retention and Disposal Standards: Two years after the individual's death and then destroyed.
RDA Number: 2001/12 and 77/018
Related Record Number: DOT MSS 226
TBS Registration: 001049
Bank Number: DOT PPU 035

Civil Aviation Medical Information System
Description: This database contains information on pilots, air traffic controllers and flight engineers. It contains full name, sex, date of birth, citizenship, address, home and office telephone numbers, and the date on which the databank was last updated. The type of license; i.e., Category 1, 2, 3 or 4, the medical assessment conclusion and the dates of tests are noted. It indicates when the license is next due and generic medical limitations. The database is linked to the distributed air personnel licensing system. It will also refer, through a file number, to hard copy charts containing license proficiency tests and basic medical examination reports.
Class of Individuals: Pilots, Air Traffic Controllers and Flight Engineers.
Purpose: Information is collected to establish that the individual meets the medical requirements for the certification of licensed aviation personnel.
Consistent Uses: The results of the individual's medical assessments are disclosed to Aviation Licensing to administer the issuance of aviation personnel licenses.
Retention and Disposal Standards: Ten years and then forwarded to Library and Archives Canada.
RDA Number: 80/029 and 98
Related Record Number: DOT DAM 130
TBS Registration: 001046
Bank Number: DOT PPU 020

Communications Centre Client Feedback Tracking System
Description: This bank contains the names, e-mail addresses, mailing addresses and telephone numbers of individuals who have made enquiries through the Civil Aviation Communications Centre 1-800 number or comments and questions using the feedback on the Civil Aviation Internet/Intranet sites, the responses to such enquiries and any other information relevant to the processing of the request.
Class of Individuals: The aviation community, the general public and Transport Canada employees.
Purpose: This information is compiled to process and track enquiries and responses and to assist Civil Aviation in improving its products and services.
Consistent Uses: The information is used by Civil Aviation management to improve service delivery and service standards to the general public and the aviation community.
Retention and Disposal Standards: Three years after last action and then destroyed.
RDA Number: 98/010
Related Record Number: DOT DSP 115
TBS Registration: 005186
Bank Number: DOT PPU 036

Directed Studies
Description: These reports contain findings of collision investigations done to evaluate specific motor vehicle safety issues; e.g., air bag deployment crashes, moderately severe side impacts, collisions involving children, etc. Personal information relating to individuals involved in crashes includes age, gender, seat belt usage and injury details. Records may occasionally include photographs of collision-involved individuals and/or their injuries, witness statements, and autopsy reports.
Class of Individuals: All persons involved in such collisions (occupants and non-occupants).
Purpose: The intended use of all data is to evaluate the effectiveness of safety standards and to keep abreast of safety problems that may arise due to new technologies and the ever-changing road travel environment.
Consistent Uses: To use for statistical purposes.
Retention and Disposal Standard: Retained for continuous use and held indefinitely.
RDA Number: 97/019
Related Record Number: DOT DTS 275
TBS Registration: 005337
Bank Number: DOT PPU 013

Level II Motor Vehicle Accident Data
Description: This bank contains information obtained through the process of motor vehicle collision investigations. Annually, approximately 1,000 collisions were randomly selected and investigated across Canada during the period 1982-1992 resulting in over 11,000 level II collision investigations. The data consists of 26 files of information for each collision investigated including vehicle type and damage. Driver, passenger and non-occupant condition (through interviews and police reports); personal injuries sustained (through interviews, police reports, hospital records and coroner information); vehicle defect information; safety devices in use; and, accident configuration data.
Class of Individuals: Persons involved in motor vehicle collisions (occupants and non-occupants).
Purpose: The intended use of the information is research into the causes of highway deaths and injuries to develop countermeasures for their prevention. This will not involve matching specific people with accident information.
Consistent Uses: Research and evaluation of data for preventions.
Retention and Disposal Standards: Retained for continuous use and held indefinitely.
RDA Number: 97/019
Related Record Number: DOT DTS 275
TBS Registration: 002693
Bank Number: DOT PPU 090

Marine Occurrences and Hazardous Occurrences
Description: This bank contains reports on accidents and incidents related to commercial vessels and fishing vessels, as well as certain pleasure craft. Records concerning occupational safety and health reported as hazardous marine occurrences are also contained in the bank.
Class of Individuals: Non-government individuals involved in marine transportation occurrences.
Purpose: The purpose of the bank is for analysis related to marine safety, and risk management.
Consistent Uses: Compiling statistics, trend analysis, and measuring and assessing marine transportation risks.
Retention and Disposal Standards: Five years and then destroyed.
RDA Number: 2001/12
Related Record Number: DOT MSS 226
TBS Registration: 003338
Bank Number: DOT PPU 048

Pleasure Craft Labels
Description: This bank contains the name and address of label holders.
Note: Transferred from Department of Fisheries and Oceans.
Class of Individuals: General public and Canadian and U.S. vessel manufacturers and their identification codes.
Purpose: The purpose of this bank is to issue capacity and conformity labels to pleasure craft owners and Canadian and U.S. pleasure craft manufacturers.
Consistent Uses: The information is presently used by Canadian Coast Guard Office of Boating Safety.
Retention and Disposal Standards: Under development.
RDA Number: 2001/012
Related Record Number: DOT MSS 225
TBS Registration: 005015
Bank Number: DOT PPU 046

Pleasure Craft Licenses
Description: This bank contains the name and address of the license holder, length, depth and weight of pleasure craft up to 20 tons gross tonnage, dating back to 1985. As of February 25, 2000, only pleasure craft up to 15 tons gross tonnage need to be licensed.
Note: Transferred from Department of Fisheries and Oceans.
Class of Individuals: Actual and previous owners of pleasure craft up to 15 tons gross tonnage.
Purpose: The purpose of this bank is to issue licenses to and provide identification of owners of pleasure craft under the requirements of the Small Vessel Regulations. Licenses are issued by the Canada Customs and Revenue Agency on behalf of the Canadian Coast Guard. The information may be used for the purpose of administering and enforcing the Small Vessel Regulations.
Consistent Uses: This bank is also used by federal, provincial and municipal agencies for enforcing various statutes and regulations and for conducting lawful investigations; for search and rescue; by police authorities for enforcing safety regulations and identifying stolen and missing property; by parties who submit a copy of a subpoena, warrant or court order; and by U.S. authorized enforcement agencies conducting investigations. Information held in the bank may be disclosed to provincial tax authorities in accordance with federal-provincial agreements.
Retention and Disposal Standards: Under development.
RDA Number: 2001/012
Related Record Number: DOT MSS 225
TBS Registration: 005319
Bank Number: DOT PPU 044

Records of Sea Service for Canadian Merchant Navy
Description: This bank contains individuals' names, dates and places of birth, record of vessels, and periods of service for Merchant Seafarers. The records maintained by Transport Canada cover the period commencing 1948 to present date. Records in Transport Canada are in constant use.
Class of Individuals: Canadian Merchant Seafarers.
Purpose: This bank is to record information on Canadian Seafarers in order to provide statements of sea service when required by seafarers and other departments.
Consistent Uses: Information verifying individual's sea service is released to the Seafarers International Union of the Department of Veterans Affairs upon request.
Retention and Disposal Standards: Fifteen years then transfer to Library and Archives Canada.
RDA Number: 2001/12 and 77/018
Related Record Number: DOT MSS 228
TBS Registration: 001050
Bank Number: DOT PPU 040

Register of Ships
Description: This bank contains the names, addresses and citizenship of ship owners; and the names and addresses of mortgagors of ships. The bank also contains details on the ship, and on transfers of ownership, registrations and discharges of mortgages, etc. The Register may be inspected by any person for any reason. Copies of the Register may also be obtained. An annual List of Ships is published and may be purchased from Canada Communications Group.
Class of Individuals: Ship owners and ship mortgagees.
Purpose: The information is compiled to comply with section 7 of the Canada Shipping Act. The Register of Ships confers the right to fly the Canadian flag. Registered ships are entitled to the protection of the Crown and limitation of liability. The Register is a title system for ship ownership and registrations of mortgages.
Consistent Uses: To monitor the registry of ships.
Retention and Disposal Standards: Twenty years after register is cancelled and then transferred to Library and Archives Canada.
RDA Number: 2001/12 and 77/018
Related Record Number: DOT MSS 226
TBS Registration: 002304
Bank Number: DOT PPU 041

Registry of Imported Vehicle
Description: This bank contains information about the importation of vehicles from the United States into Canada.
Class of Individuals: All persons importing vehicles from the United States into Canada.
Purpose: To ensure that imported vehicles comply with the Canada Motor Vehicle Safety Standards.
Consistent Uses: To monitor importation of vehicles.
Retention and Disposal Standards: Two years after last administrative action and then destroyed.
RDA Number: 97/099
Related Record Number: DOT DTS 275
TBS Registration: 003938
Bank Number: DOT PPU 006

Special Motor Vehicle Collision Investigations
Description: These reports contain findings of studies done to evaluate new safety equipment; i.e., seat belt pretensioners, air bags and the potential hazard of collisions involving vehicles propelled by propane or natural gas; (as well as public concern over collisions involving special circumstances/user groups; e.g., school bus collisions, heavy truck collisions, etc). Personal information relating to individuals involved in crashes includes age, gender, seat belt usage and injury details. Records may occasionally include photographs of collision-involved individuals and/or their injuries, witness statements, and autopsy reports.
Class of Individuals: All persons involved in such collisions (occupants and non-occupants).
Purpose: The intended use of all data is to evaluate the effectiveness of safety standards and to keep abreast of safety problems that may arise due to new technologies and the ever-changing road travel environment.
Consistent Uses: To provide statistical information.
Retention and Disposal Standards: Retained for continuous use and held indefinitely.
RDA Number: 97/019
Related Record Number: DOT DTS 275
TBS Registration: 002691
Bank Number: DOT PPU 092

TC Directory Plus (TCD)
Description: The TC Directory Plus (TCD) is an electronic directory of employees, students, consultants and agency personnel working for Transport Canada. Personal information captured in this system includes the name, business title, business address, telephone number, fax number, e-mail address, work location, PRI number (which is used to eliminate duplicate entries), generic employment status, position number, official position title (these last three fields are visible to only the individual and their manager) of the individual within the organizational structure.
Class of individuals: Employees, students, consultants and agency personnel working for Transport Canada.
Purpose: The TCD is a web-based application that is the source of data that is sent to the Government Electronic Directory Service (GEDS) on a weekly basis, both the internal and external Transport Canada Web Site on a daily basis and the Transport Canada e-mail Global Address List (GAL) immediately. The Technology and Information Management Services Directorate (TIMSD) maintains the TCD application in order to provide a single point for individuals to make sure that their contact information is correct.
Consistent Uses: The TCD data is forwarded to Security Screening Section in order for that section to ensure that proper security screening has been performed before the individual's information is officially entered into the TCD. For consistent use purposes, the individual's name, title, business address, telephone number, fax number, and e-mail address are disclosed to, and publicly available through, the Government Electronic Directory Service (GEDS) found on the Government of Canada's website.
Retention and Disposal Standards: Data is retained for two years after an individual leaves the department and then destroyed.
RDA Number: 98/001
Related Record Number: DOT COM 010
TBS Registration: 005852
Bank Number: DOT PPU 826

Transportation of Dangerous Goods (TDG)- Consultation/Contacts
Description: This bank contains reports and/or comments from the regulated community and the general public on proposed TDG policy or regulatory initiatives including their name, address, title, telephone number as well as other contacts related to dangerous goods activities. Canutec retains in confidence all voice communications and written information.
Class of Individuals: Persons identified are contacts, interested parties or experts in the transport of dangerous goods.
Purpose: The TDG program captures the names of individuals who provide reports, such as; 30-day accident report, who are contacts for their companies, who are experts in their field, who contact Canutec in dangerous goods emergencies, and who provide comment on dangerous good initiatives. Personal information on individuals is retained to know whom to contact for additional action or information or who can provide appropriate advice in the event, for example, of an accident involving the dangerous goods. The information is collected on paper or electronically. Voice communications with Canutec in the event of an emergency are recorded on tape with a fraction of the calls generating an emergency report.
Consistent Uses: To assess and evaluate comments and information provided.
Retention and Disposal Standards: Information is retained for twenty years and then sent to Library and Archives Canada.
RDA Number: 98/001
Related Record Number: DOT TDG 035
TBS Registration: 005339
Bank Number: DOT PPU 008

Transportation of Dangerous Goods (TDG) Emergency Response Assistance Plan (ERAP)
Description: This bank contains names of contacts, their business and address, title, telephone number as well as names of experts, their education, training, work experience related to emergency response assistance plans.
Class of Individuals: Persons identified in the ERAP are contacts or experts in the field of emergency response involving the transport of dangerous goods.
Purpose: Part 7 of the Transportation of Dangerous Goods Act 1992, requires that before a person offers for transport or imports certain dangerous goods, the person must have an approved Emergency Response Assistance Plan (ERAP). The intent of an ERAP is to provide on-site assistance to local authorities in the event of an accident involving the dangerous goods. The assistance provided could include the provision of emergency response advice, and the supply of specialized equipment or specially trained and qualified personnel to mitigate the effect of the dangerous goods at the accident site.
Consistent Uses: To have an inventory of contacts for ERAP.
Retention and Disposal Standards: Information is retained for twenty years and then sent to Library and Archives Canada.
RDA Number: 97/019
Related Record Number: DOT TDG 035
TBS Registration: 005338
Bank Number: DOT PPU 009

Transportation of Dangerous Goods (TDG) Inspector/Design Reviewers
Description: This bank contains information on applicants to allow TDG to issue an inspector's certificate, and on in-shop inspectors and design reviewers of large and small means of containment related to the transport of dangerous goods. Information includes name and address, occupation, name and address of employer, education and experience related to the applicant's functions.
Class of Individuals: Federal, provincial, or territorial employees who meet the requirements for certification under Part XVI of the TDG Regulations as well as third party inspectors and reviewers involved with the means of containment program.
Purpose: Information on federal/provincial inspectors is required as per the TDG Act 1992 and Part XIII of the TDG Regulations for the issuance of an inspector's certificate. Registration of means of containment inspectors and design reviewers is required under safety standards prescribed by the TDG Regulations. Activities associated with the manufacture or retest of containers may not be undertaken except by persons registered with Transport Canada.
Consistent Uses: Information on certificate portion is used by federal or provincial inspectors as identification at facilities inspected.
Retention and Disposal Standards: Five years after last action and can be renewed for another five years, subject to review.
RDA Number: 97/019
Related Record Number: DOT TDG 035
TBS Registration: 002689
Bank Number: DOT PPU 007

Vessel Licenses
Description: This bank contains the name and address of the license holder; and the length, breadth, depth and estimated tonnage of the vessel.
Class of Individuals: Actual and previous owners of small commercial vessels.
Purpose: The purpose of this bank is to issue licenses to, and provide identification of, owners of small commercial vessels operating in Canadian waters, rivers and lakes, and to meet the requirements of the Small Vessel Regulations. Licenses are issued by Transport Canada. The information is also used for enforcement of safety regulations, search and rescue purposes, to provide safe boating information, etc.
Consistent Uses: This bank is also used by: officers of federal/provincial departments for enforcing various statutes and regulations and the issue of special licenses or permits; police authorities for enforcing safety regulations and identifying stolen and missing property; operators of canals and locks for collecting fees and regulating traffic; operators of marinas for assessing dues and fees for docking facilities; yacht brokers to establish ownership when purchasing or taking vessels as trade-ins; banks and other financial institutions to identify owners of vessels pledged as security for loans; insurance companies to establish ownership before settling claims resulting from theft, loss or damage. Information held on the bank may be divulged to provincial tax authorities in accordance with federal-provincial agreements.
Retention and Disposal Standards: Twenty years after register is cancelled and then forwarded to Library and Archives Canada.
RDA Number: 2001/12 and 77/018
Related Record Number: DOT MSS 226
TBS Registration: 002305
Bank Number: DOT PPU 042