Collections
Description: This bank has complete information pertaining to the collection of objects by the Canada Science and Technology Museum Corporation.
Class of Individuals: Individuals with which the Canada Science and Technology Museum Corporation deals, in relation to collecting.
Purpose: To maintain complete information about objects collected or collectable by the Corporation. The information is classified by objects.
Consistent Uses: Determination of value of objects for income tax or insurance purposes.
Retention and Disposal Standards: Under development.
Related Record Number: STM STA 005
TBS Registration: 001678
Bank Number: STM PPU 005

Contract Files
Description: The purpose of this bank is to keep a record of all personal and professional service contracts entered into by the Corporation. It contains information such as the request for service by the manager, the original contractual document, and reasons for not authorizing payment if the terms of the contract have not been met. Active files are kept within the Corporate Record Office.
Class of Individuals: Information relates to individuals from the private sector under contract for services to CSTMC.
Purpose: For contracting services.
Consistent Uses: To maintain information on all service contracts entered into by CSTMC.
Retention and Disposal Standards: Six fiscal years, then destroyed.
RDA Number: 99/004
Related Record Number: STM PRN 914
TBS Registration: 00377
Bank Number: STM PPU 010

Individual Requests Under the Privacy Act
Description: This bank contains formal requests made by individuals under the Privacy Act for access to personal information about them, the replies to such requests and all records relating to their processing. If applicable, it includes information on exemptions claimed, complaints received, reports and recommendations of the Privacy Commissioner and litigation in the Federal and Supreme Courts.
Class of Individuals: Individuals requesting information under the Privacy Act.
Purpose: For processing such requests and for compiling statistics relating to them.
Consistent Uses: Compiling statistics relating to the administration of the Act.
Retention and Disposal Standards: Two years after last action.
RDA Number: 98/001
Related Record Number: STM PRN 930
TBS Registration: 001680
Bank Number: STM PPU 030

Mailing Lists
Description: This bank contains the names, addresses and telephone numbers and is organized by areas of specialties or interest.
Class of Individuals: Public, media, academics, professionals, museological associations, etc.
Purpose: To communicate and promote our Museums programs, services and special activities.
Consistent Uses: To inform and distribute materials to individuals and groups of interest.
Retention and Disposal Standards: Until superseded.
RDA Number: 98/001
Related Record Number: STM STA 010
TBS Registration: 002769
Bank Number: STM PPU 015

Memberships
Description: This bank contains the names, addresses, telephone numbers and credit card number of members.
Class of Individuals: General public.
Purpose: The purpose of this bank is to maintain a record of members, their preferences and special interests for museum related programs and activities.
Consistent Uses: This bank is used to maintain and renew Memberships, and to seek new members.
Retention and Disposal Standards: Destroyed two years after last administrative action.
RDA Number: Under development.
Related Record Number: STM STA 010
TBS Registration: 003912
Bank Number: STM PPU 040

Requests Under the Access to Information Act
Description: Contains formal requests made under the Access to Information Act by individuals for access to records, the replies to such requests and all records relating to their processing. If applicable, includes information on exemptions claimed, interventions of third parties, complaints received, reports and recommendations of the Information Commissioner and litigation in the Federal and Supreme Courts.
Class of Individuals: Individuals requesting information under the Access to Information Act.
Purpose: To process requests.
Consistent Uses: Compiling statistics relating to the administration of the Act.
Retention and Disposal Standards: Two years after last action.
RDA Number: 98/001
Related Record Number: STM PRN 930
TBS Registration: 00378
Bank Number: STM PPU 020

Volunteers
Description: This bank contains the names of Volunteers who have offered to assist with various activities or events. The addresses, telephone numbers and preferred tasks are also included.
Class of Individuals: General public.
Purpose: The purpose of this bank is to maintain a record of Volunteers, their preferences for volunteer activities or events.
Consistent Uses: This bank is used to select Volunteers for suitable placement in support of CSTMC activities or events and to record their participation.
Retention and Disposal Standards: Destroyed two years after last administrative action.
RDA Number: Under development.
Related Record Number: STM STA 010
TBS Registration: 003911
Bank Number: STM PPU 035