Access Request Data Bank
Description: The bank contains access request forms received from individuals requesting access to their files, the replies to such requests and information related to processing.
Class of Individuals: Employees, applicants for employment, and individuals providing services under contract.
Purpose: The bank provides information on access requests.
Consistent Uses: The bank records requests for access and provides information on periodic reports on requests.
Retention and Disposal Standards: Records are maintained for two years then destroyed.
RDA Number: 98/001
Related PR#: NPA PRN 930
TBS Registration: 000740
Bank Number: NPA PPU 020

Application for Employment
Description: The bank maintains an inventory of applicants from the general public or the federal government for employment with the Northern Pipeline Agency. It includes applications for employment, curricula vitae, letters of reference and other personal information. Individuals are identified by name. The Office of the Commissioner is responsible for this bank.
Class of Individuals: Applicants for employment in the Agency.
Purpose: The bank is used to identify applicants, their skills and abilities, work histories, or education for possible future appointments to the Agency staff.
Consistent Uses: The bank is used in the staffing of Agency positions.
Retention and Disposal Standards: Records held for two years past receipt or last administrative action, then destroyed.
RDA Number: 98/001
Related PR#: NPA PRN 929
TBS Registration: 000737
Bank Number: NPA PPU 005

Expenditure Records
Description: The bank contains documentation in support of expenses incurred by employees in the performance of their duties including authorization for expenditure, advances and claims.
Class of Individuals: Employees of the institution.
Purpose: The documentation in the bank is used to support payments to employees and is retained for the purposes of audit.
Consistent Uses: The bank is used in the administration and verification of expense claims of employees.
Retention and Disposal Standards: Records held for six years past the fiscal year in which the expense occurred the destroyed.
RDA Number: 98/001
Related PR#: NPA PRN 921
TBS Registration: 000739
Bank Number: NPA PPU 015

Service Contract Files
Description: The bank maintains information on individuals or firms engaged under contract. The files contain data referring to curricula vitae, rates charged for service, dollar values of contracts, terms of contracts and previous contracts.
Class of Individuals: Individuals performing services for the Agency either directly or through their firms.
Purpose: The bank was established to record information relating to individuals and firms providing services to the Agency under contract.
Consistent Uses: The bank is used to record information relating to persons and firms providing services to the Agency under contract and to control payments for such services.
Retention and Disposal Standards: Information is retained for 2 years, the destroyed.
RDA Number: 98/001
Related PR#: NPA PRN 920
TBS Registration: 000738
Bank Number: NPA PPU 010