Human Resources Management Information System (HRMIS)
Description: Information in this database provides a chronological overview of the individual's service in the RCMP. The HRMIS is an automated human resources management system, used by Human Resource (HR) professionals, managers and employees. The personal information captured includes the individual's full name, home address and telephone number position title and number, group and level, name of unit, reporting relationship (supervisor's position number and title), official language capability, other languages of in which the individual is proficient, career aspirations, date of last performance appraisal, date of birth, disciplinary actions experienced, education, emergency contacts, employee type (full-time, part-time, etc.), employment history, gender, photographs, medical information, employment start date, employment equity information, employment history, grievances, health and safety and accident reporting, honours and awards, languages -leave and leave entitlements, licenses and certifications (for example medicine, nursing, private pilot, Certified General Accountant or Explosives Disposal.) location and telephone number, maiden name and other known names, marital status, memberships, mobility, Personal Record Identifier (PRI), prior work experience, public complaints against an individual, race, RCMP service data (which includes employee postings and promotions during their employment with the RCMP), salary information, security screening information , skills, courses (for example Hostage Negotiators or Pepper Spray) taken and results as well as start/end dates for acting, secondment and assignment situations, test (promotional and physical fitness) results.
Class of Individuals: Applicants, permanent employees (includes active, discharged or retired employees) of the RCMP, term, casual and part-time employees, agency personnel, students, contractors, training resource personnel, as well as members of the public that have made a public complaint against the RCMP.
Purpose: This information is used for the administration of human resources, such as compensation, discipline, employment equity, grievances, human resources planning and development, labour relations, occupational health and safety, official languages, organizational design, payroll and attendance, reliability checks, relocation, staffing, training, to conduct corporate surveys within the RCMP and for the processing of complaints against the RCMP. Employee training information is used by managers/supervisors to formulate departmental training plans, verify training courses and to meet the requirements of the Canada Labour Code Emergency contact information is used by managers/supervisors for notification purposes in the event of an emergency.
Consistent Uses: This information is also used to produce management reports as well as research, planning, evaluation, statistical analysis and mandatory legislative reporting. This information can also be matched with the following information banks: RCMP Member Personnel Records (CMP PPE 801); RCMP Member Service Records (CMP PPE 802); RCMP Member Promotion Board Proceedings Records (CMP PPE 803);RCMP Member Grievance Records (CMP PPE 804); RCMP Member Discipline Records (CMP PPE 805); Medical Records of RCMP Members and Other Persons Applying to Serve in Foreign Policing Responsibilities (CMP PPE 808); Auxiliary Police (CMP PPE 809); Temporary Civilian Employees (CMP PPE 810); Personnel Files on Municipal Employees Serving the RCMP (CMP PPE 811); Employment Equity Program (CMP PPE 818);Lost or Stolen Passports (CMP PPU 040); Security/Reliability Screening Records (CMP PPU 065);Applicants and Cadets Records (CMP PPU 070); Courses Administered by the RCMP (CMP PPU 080);Public Complaints Against the RCMP (CMP PPU 085); Honours and Awards (CMP PPU 090); Employee Personnel Record (PSE 901); Attendance and Leave (PSE 903); Official Languages (PSE 906); Security Clearances (PSE 909); Employment Equity Program (PSE 918).
Retention and Disposal Standards: Disposal of personal information supported by HRMIS is governed by the retention and disposal schedules applicable to their pertinent record collections.
RDA Number: RDA 98/005 and RDA 2000/30 RDA 89/025, 96/023, 96/024 are applicable to the complaint information. RDA 89/013, 96/024 are applicable to honors and awards. RDA 95/009, 95/011, 96/023/ 96/024, 98/005 are applicable to training. RDA 95/009, 96/023, 96/001 are applicable to security.
Related Record Number: CMP ADM 003, CMP ADM 002, CMP ADM 004, CMP ADM 001,CMP PRN 919, CMP PRN 920, CMP PRN 921, CMP PRN 922, CMP PRN 923, CMP PRN 924, CMP PRN 918, CMP PRN 925, CMP PRN 926, CMP PRN 927
TBS Registration: 006879
Bank Number: CMP PPU 013

Applicants and Cadets Records
Description: The file and the Human Resource Management Information System (HRMIS) contains such material as applicant evaluations, selection test score, candidate assessments, engagement check sheet, pare certification and related correspondence, personnel interview report data update. Information on successful applicants who are enrolled by the RCMP is placed on a Cadet file. Information on successful applicants who are engaged in the RCMP is placed in the member performance review and appraisal records (CMP PPE 801), service records (CMP PPE 802) and medical records (CMP PPE 808). In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the location where the last application was made. Individuals wishing to access only specific information should identify the material desired to expedite the processing of their requests. Security/Reliability screening records have to be accessed via CMP PPU 065. Complaints dealing with the suitability of individuals may be found in bank CMP PPU 085.
Class of Individuals: This bank contains personal information on individuals who have applied for engagement in the RCMP as regular members, special constable members or civilian members.
Purpose: This information is used to determine the suitability of individuals for engagement in the RCMP.
Consistent Uses: This information is also used for research, planning, evaluation statistics and may also be matched with the following information banks: CMP PPU 090 (Honours and Awards), CMP PPE 804 (Member Grievance Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline Records); CMP PPU 085(Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records); CMP PPE 818 (Employment Equity Program). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).
Retention and Disposal Standards: Information on unsuccessful applicants is maintained for a period of five calendar years at the headquarters of the division to which they applied. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 2000/030, 89/013 and 2006/006
Related Record Number: CMP ADM 002
TBS Registration: 001008
Bank Number: CMP PPU 070

Complaints against the RCMP or a Member, Enquiries and General Assistance
Description: This bank contains Part VII RCMP Act investigations and criminal investigation reports, occurrence reports, voluntary statements of members, statements of witnesses and complainants, and related correspondence of members and complainants. In addition to the requirements indicated on the Personal Information Request Forms, individuals must provide their full name, date of birth, sufficient detail of the occurrence, and the geographic location where the information search is to be conducted. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Part VII RCMP Act investigations dealing with complaints from the public and which result in discipline against a member may be located in bank CMP PPE 805.
Class of Individuals: This bank contains personal information on individuals who have been involved in complaints against the RCMP or its members, general enquiries by the public concerning the RCMP, and cases of general assistance to the public by the RCMP.
Purpose: This information is used for the internal administration of the RCMP.
Consistent Uses: The RCMP External Review Committee and the RCMP Public Complaints Commission may use the information respectively to enquire into grievances and investigate complaints against the RCMP or its members. Information in this bank is also used for research, planning, evaluation, press releases and statistical purposes. This Information may be linked with the Human Resources Management Information System (HRMIS).
Retention and Disposal Standards: Information in this bank is retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/025, 96/023, 96/024 and 2006/006
Related Record Number: CMP ADM 002
TBS Registration: 001011
Bank Number: CMP PPU 085

Honours and Awards
Description: This bank contains recommendations, supporting material, social insurance numbers (SIN) in some cases, and any assessments relating to the granting of an honour or award. The SIN is collected under the authority of the FAAS-7 for the purpose of maintaining information relative to the Treasury Board (TB) Recognition Policy. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide the geographic location and sufficient detail of circumstances as may relate to them. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.
Class of Individuals: This bank contains personal information on individuals who have been recommended for an honour or award (usually for an act of bravery or distinguished service to the country), where the RCMP has provided supporting data to the issuing authority.
Purpose: This information is used by the issuing authorities of various honours and awards programs to assist in determining whether or not to grant an honour or award. The SIN is used /collected for the purpose of issuing awards (cheque and T4 – 1A slip for income tax purposes) under the TB Recognition Policy, Canadian Honours System and RCMP Long Service Medal Regulations.
Consistent Uses: This information may also be used for research, planning, evaluation and statistics and may also be matched with the following information banks: CMP PPE 070 (Applicants and Cadets Records); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline); CMP PPU 085 Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance Records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records) and CMP PPE 818 (Employment Equity Program); CMP PPE 804 (RCMP Member Grievance Records). All linkages for the purpose of administering human resources and compensation plans are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS).
Retention and Disposal Standards: Information in this bank is retained for a minimum of three calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/013, 96/024 and 2006/006
Related Record Number: CMP ADM 002
TBS Registration: 001012
Bank Number: CMP PPU 090

RCMP Police Car Accidents/Claims By or Against the RCMP
Description: This bank contains investigational and occurrence reports, statements, claims for damages, legal decisions and related documentation. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide sufficient detail of their contact with the RCMP including the date, nature and geographic location of the occurrence. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.
Class of Individuals: This bank contains personal information on individuals who have been involved in RCMP transport accidents, assessment and/or demands respecting damage or loss in relation to property, and other similar claims by or against the RCMP.
Purpose: This information is used to determine liability for motor vehicle accidents and to process damage settlements.
Consistent Uses: Information in this bank is also used for the internal administration of the RCMP, research, planning, evaluation and statistics and may also be matched with the following information banks: CMP PPE 070 (Applicants and Cadets Records); CMP PPE 801 (RCMP Member Performance Review and Appraisal Records); CMP PPE 802 (RCMP Member Service Records); CMP PPE 803 (RCMP Member Promotion Board Proceedings Records); CMP PPE 805 (RCMP Member Discipline); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); CMP PPE 806 (RCMP Member's Pay and Allowance records); CMP PPE 815 (RCMP Member Conflict of Interest and Post Employment Code Records), CMP PPE 818 (Employment Equity Program) and CMP PPE 804 (RCMP Member Grievance Records). This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Information in this bank is retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/013, 95/009, 96/023, 96/024 and 2006/006
Related Record Number: CMP ADM 001
TBS Registration: 001009
Bank Number: CMP PPU 075

Forensic Science and Identification Services and Canadian Criminal Real Time Identification Services
Description: This bank contains criminal records information supported by fingerprints (convictions and discharges certifiable under Section 667 of the Criminal Code of Canada), summaries of police information related to other charges and their dispositions, Pardoned Records, fingerprints, Archived information and related correspondence. It also contains identification fingerprints pursuant to the Immigration and Refugee Protection Regulations 2002 (IRPR 2002) and fingerprints of employees of the RCMP. In addition to the requirements indicated on the Personal Information Request form, individuals who wish copies of their (a) criminal record, (b) summary of police information related to them or (c) Pardoned record, must forward identifiable fingerprints to: the Director, Canadian Criminal Real Time Identification Services, RCMP HQ, NPS Bldg., 1200 Vanier Parkway, Ottawa, Ontario, K1A 0R2, specifying their requirement for a criminal record only, both criminal record and summary of police information and/or their Pardoned Record. The request will be treated informally and will be responded to as soon as practicable. These fingerprints are used for the purposes of search and positive identification only, and will not be returned with the access request results. Information in this bank may be maintained in hard copy files, microfilm electronic images as well as in automated form in the Canadian Police Information Centre (CPIC) and/or in the Criminal Record Entry Maintenance and Monitoring Direct Entry System (CREMM - DES). Records are held at RCMP Headquarters and various external RCMP detachments. Note: Pardoned Records will be released only to individuals entitled to these records under the Privacy Act or with the approval of the Solicitor General of Canada.
Class of Individuals: Individuals who have been fingerprinted as a result of criminal charges, individuals fingerprinted under the IRPR 2002 and employees of the RCMP.
Purpose: Law enforcement, security/reliability clearances and identification purposes.
Consistent Uses: This information is used by domestic and foreign law enforcement and investigative agencies of federal/provincial/state and municipal governments, departments of the criminal justice system and the courts, in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally. This information is used by the insurance crime prevention bureaus for the purpose of combating arson and auto theft and related offences. It is also used by the federal/provincial/municipal agencies for security and reliability screening and by the Canadian Security Intelligence Service for the purposes of investigating threats to the security of Canada and the preparation of security assessments. This information is also used for research planning, evaluation and statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. Fingerprints taken under authority of the IRPR 2002 are used for identification purposes in the immigration process. RCMP employee fingerprints are used to assist in the maintenance of continuously updated security/reliability clearances.
Retention and Disposal Standards: The personal information contained in this bank is broken down into several categories. The Librarian and Archivist of Canada has assigned each of these categories a corresponding retention schedule which can vary from several months to the time data subject reaches the age of one hundred years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 91/015 and 96/023
Related Record Number: CMP INV 001
TBS Registration: 001002
Bank Number: CMP PPU 030

Canadian Firearms Program
Description: Personal information in this bank is collected under the statutory authority of the Firearms Act and related Regulations and is used by federal and provincial officials in the administration of this legislation. The bank describes applications for the licensing of individuals, firearms businesses, carriers, museums; applications for public agency identification numbers; applications for the registration of firearms; and applications and results of safety training courses taken by individuals. Most of the personal information in the bank is contained in the application forms for the Possession Only License, Possession and Acquisition License, Minors' License, firearms business license, and the application to register firearms. In addition, this bank describes information about licences for businesses, individuals and carriers; registration certificates; firearms that are recorded to police agencies, government departments, and others, inter provincial and international carrier licences, the names of the individuals who are approved verifiers; and authorizations to import and export firearms as required under the Firearms Act. The data bank also describes documentation on refusals and revocation of registration certificates, carrier licences and authorizations to import and export. It also contains applications from individuals or business' regarding licences or authorizations that are refused or revoked by the Chief Firearms Officer (CFO) and documentation on prohibition orders of which the CFO is informed under Section 89 of the Firearms Act. It should be noted that not all import and export requirements are yet in force. Personal information from these applications may include: name, address, telephone number, firearm(s) owned, as well as an indication (from boxes checked by the applicant) of the following: firearms licence refusals, revocations or prohibition orders, criminal convictions or discharges, emotional and behavioural problems, incidents involving violent behaviour, marital status, citizenship, and financial difficulties. The bank may also describe the name, address and telephone number of the spouse/common-law partner, guarantors, references, and those in a prescribed relationship to a business. It may describe additional personal information by way of an indication of a police occurrence report or a mention that interviews were conducted with guarantors and spouses and investigative reports were prepared in the course of issuing a licence or registration certificate under the Firearms Act. It may also indicate that medical records were reviewed upon receipt of written consent of the applicant. Details of interviews and reports are held by the provinces/territories. Records are kept on transactions conducted through the 1-800 Call Centre and the secure web site. Finally, records are kept on enquiries to which the Policy, Communications and Consultation Directorate responds. Information described in this bank may be maintained in hard copy, on microfilm or other long-term storage medium, and in automated form in the Canadian Firearms Information System (CFIS).
Class of Individuals: Individuals who have applied for licences, registrations and other privileges or authorizations under the firearms legislation and have been issued them, or had licences, registration certificates and authorizations refused or revoked; or have been prohibited from possessing firearms, ammunition or other explosive substance.
Purpose: The administration and enforcement of firearms control legislation and regulations in Canada and at Canadian borders.
Consistent Uses: Certain information in this bank may be used by domestic and foreign accredited law enforcement agencies in the enforcement and administration of the law and in the detection, prevention or suppression of crime.
Retention and Disposal Standards: Information in this bank is retained for a minimum of ten years. Some information may be retained permanently pursuant to paragraph 83(1) (a) of the Firearms Act and subsection 4(2) and Section 6 of the Firearms Records Regulations. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: Under development.
Related Record Number: CMP INV 001
TBS Registration: 005478
Bank Number: CMP PPU 100

Restricted Weapon Registration System (RWRS)
Description: This data bank contains applications to register restricted and prohibited firearms, registration certificates, and other firearms that are recorded to police agencies, government departments, museums, firearm businesses and others, inter provincial authorizations to carry or transport restricted weapons as was required under former Part III of the Criminal Code of Canada (prior to 98-12-01). The data bank also contains documentation on prohibition orders, refusals and revocation of registration certificates and inter provincial authorizations to carry. Under the Firearms Act, the Registrar of Firearms has the authority to maintain a registry of every Firearms Registration Certificate. In addition to the requirements on the Personal Information Request Form, individuals must provide their full name, date of birth and address. Information in relation to registration certificates, refusals or revocations of registration certificates, and inter provincial authorizations to carry restricted weapons(s) is located at the Canada Firearms Centre, Ottawa, Ontario. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy, on microfilm, and in automated form.
Class of Individuals: Individuals who have applied to register restricted or prohibited firearms in Canada and have been issued a registration certificate; applied to the local registrar (L.R.) of firearms for an authorization to carry/transport a restricted/prohibited firearm in Canada; been refused or have had a permit or certificate revoked or have been prohibited from possessing firearms.
Purpose: The administration and enforcement of firearms control legislation in Canada.
Consistent Uses: Information in this bank is used by domestic and foreign accredited law enforcement of federal, provincial / state and municipal governments, and Chief Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and / or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Certain information in this bank is retained permanently pursuant to the Firearms Records Regulations. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of Library and Archives Canada and where the record has not been so designated, it shall be destroyed.
RDA Number: Under development.
Related Record Number: CMP INV 001
TBS Registration: 005477
Bank Number: CMP PPU 101

Canadian Firearms Registration System (CFRS)
Description: This data bank contains applications to register non-restricted, restricted and prohibited firearms, registration certificates and other firearms that are recorded to police agencies, government departments, and others, inter-provincial and international carrier licences, the names of the individuals who are approved verifiers and authorizations to import and export by firearm dealers as required under the Firearms Act (beginning 98-12-01). The data bank also contains documentation on refusals and revocation of registration certificates, inter-provincial and international carrier licences and authorizations to import and export. The Registrar has the statutory authority under the Firearms Act to maintain a registry of every Firearm Registration Certificate. In addition to the requirements on the Personal Information Request Form, individuals must provide their full name, date of birth and address. Information in relation to registration certificates, refusals or revocations of registration certificates, and inter-provincial and international carrier licences and authorizations to import and export is located at RCMP headquarters in Ottawa. Information relating to firearms licences, other authorizations and prohibitions is located at the Chief Firearms Officer (CFO) or detachment level where applicable. Individuals wishing to access information not held in Ottawa must indicate the location and/or the name of the CFO or RCMP unit where the application was made, or the licence or authorization issued. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy, on microfilm, in automated form in the Canadian Police Information Centre (CPIC), File Management System (FMS), or in the Canadian Firearm Information System (CFIS). The CFIS data bank also contains applications from individuals or business' regarding licences and authorizations that are issued or revoked and applications for licences or authorizations that are refused by the CFO. The data bank also contains documentation on prohibition orders of which the CFO is informed under Section 89 of the Firearms Act. The CFO has the statutory authority under the Firearms Act to maintain a registry of every licence or authorization applied for under the said act. In addition to the requirements on the Personal Information Request Form, individuals must provide their full name, date of birth and address. Information in relation to licences and authorizations that are issued or revoked, applications for licences or authorizations that are refused and documentation on prohibition orders of which the CFO is informed under Section 89 of the Firearms Act are located at each provincial headquarters of the CFO's. Individuals wishing to access information not held in Ottawa must indicate the location and/or the name of the Federal CFO where the application was made, or the licence or authorization issued. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy, on microfilm and in the automated form in the Canadian Police Information Centre (CPIC) or in CFIS.
Class of Individuals: Individuals who have applied to register non-restricted, restricted or prohibited firearms in Canada and have been issued a registration certificate or been refused or have had a licence, authorization or certificate revoked. Individuals or business' who have applied or been refused or have had a licence, authorization or certificate revoked; or have been prohibited from possessing firearms.
Purpose: The administration and enforcement of firearms control legislation in Canada.
Consistent Uses: Information in this data bank is used by domestic and foreign accredited law enforcement of federal, provincial/state and municipal governments and Chief Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Information in this bank is retained for a minimum of ten calendar years. Some personal information in this bank may be retained permanently pursuant to the Firearms Records Regulations. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been designated, it shall be destroyed.
RDA Number: Under development. Appraisal of the records for CFRS PIB has not been yet conducted.
Related Record Number: CMP INV 001
TBS Registration: 005046
Bank Number: CMP PPU 037

Inquiries by Firearms Owners, License Applicants and the general public
Description: This bank describes information used in the preparation of responses to registration and licence applicants about the interpretation of a section, subsection, etc., of the Firearms Act. The personal information collected includes individual's name, mailing address, telephone number, and possibly firearms registration number and Licence number, if provided in the inquiry.
Class of Individuals: Registration or licence applicants and members of the public making inquiries
Purpose: To manage, in a consistent and time-efficient manner, the receipt of, and responses to, inquiries received about the interpretation of the Firearms Act, as well as to conduct a quality assurance review of correspondence clients. This information is also used as a research tool for officers that need to answer/interpret the Act to ensure that they respond in a consistent manner.
Consistent Uses: This information may be used for planning, audit and evaluation purposes. Retention and Disposal Standards: retention and disposal standards are currently being developed.
RDA Number: Under development.
Related Record Number: CMP ADM 002
TBS Registration: 005935
Bank Number: CFC PPU 007

Operations Activity

Courses Administered by the RCMP
Description: This bank contains a record of nominal rolls, in some cases assessments including examinations, tests and other forms of performance measures and related documents. This bank also contains personal information on public servants employed by the RCMP, including their social insurance number (SIN), who have participated in courses administered by the RCMP or sponsored by an outside agency. It also includes the SIN of RCMP members who have participated in Public Service Commission (PSC) courses. The information is collected under the authority of the Public Service Staff Relations Act and the Public Service Employment Act. For members of the RCMP, assessments are also maintained on their personnel file (Bank CMP PPE 801). In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, regimental number if applicable, the title, location and date of the course as well as whether they were an instructor or candidate. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.
Class of Individuals: This bank contains personal information on individuals who have applied for or attended, as candidates or instructors, training and development or educational courses administered by the RCMP, the PSC, Library and Archives Canada, or other Training/Educational Institutions that are centrally controlled through registration procedures by the RCMP.
Purpose: This information is used to support qualifications for certificates, awards or diplomas, determine the eligibility of candidates for future courses and support the renewal of an instructor's personal service contract. The information pertaining to public servants' and RCMP members' social insurance numbers is for the purpose of managing training throughout the public service and for administering courses provided by the PSC Training and Development Canada.
Consistent Uses: Employee training information is used by managers/supervisors to formulate departmental training plans, verify training courses, and to meet the requirements of Canada Labour Code. This information is also used to produce management reports as well as research, planning, evaluation, statistical analysis and mandatory legislative reporting and may be matched with the following information banks: RCMP Member Performance Review and Appraisal Records (CMP PPE 801), RCMP Member Promotion Board Proceedings Records (CMP PPE 803), RCMP Grievance Records (CMP PPE 804), RCMP Member Discipline Records (CMP PPE 805); CMP PPU 085 (Complaints Against the RCMP or a Member, Enquiries and General Assistance); Employment Personnel Records (CMP PSE 901), Staffing (CMP PSE 902), Training and Development (CMP PSE 905), Grievances (CMP PSE 910), Discipline (CMP PSE 911), Performance Reviews and Employee Appraisals (CMP PSE 912). All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS)
Retention and Disposal Standards: Information in this bank is retained for a minimum of five calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 95/009, 95/011, 96/023, 96/024, 98/005 and 2006/006
Related Record Number: CMP ADM 002
TBS Registration: 001010
Bank Number: CMP PPU 080

Community, Contract and Aboriginal Policing

Community Policing Services
Description: This bank contains personal information on individuals involved in national, regional and divisional RCMP community policing programs. Examples of these programs include Crime Stoppers, Crime Prevention Funding Initiatives, Family Violence Initiatives, Victim Services, National Volunteer program, Fetal Alcohol Spectrum Disorder (FASD), Restorative Justice, Block Parents, the National Youth Priority, the Commissioners Advisory Committee on Visible Minorities and Bias-free Policing and or other community policing programs. The intent of such programs are the prevention, intervention and control of the incidences of crime and protection of life and property. Information in this bank is not generally carded or indexed to an individual. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide sufficient detail of their involvement in the RCMP program, including the geographic location, dates and name of the program, to retrieve information of interest. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests.
Class of Individuals: Individuals who have applied for and served in national, regional and divisional RCMP community policing programs.
Purpose: This information is used to support RCMP community policing programs.
Consistent Uses: The information is also used for research, planning, evaluation and statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Records within this bank are retained by the home division for a minimum of two years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 2000/030 and 96/023
Related Record Number: CMP ADM 001
TBS Registration: 000998
Bank Number: CMP PPU 010

Criminal Operational Intelligence Records (Exempt bank)
Description: This bank contains personal information on individuals who have been implicated, following criminal investigations, in organized and other serious crime such as drug trafficking, securities fraud, corruption, counterfeiting, extortion, gambling, loan sharking, pornography and prostitution. Also included in this bank are records containing personal information concerning administration, policy and management of confidential human sources and witnesses requiring protection relating to criminal operations. This bank contains investigations and occurrence reports, statements and related documentation. This bank is designated by the Governor-in-Council as an exempt bank pursuant to Section 18(1) of the Privacy Act, on the basis of section 22 of the Act. Information in this bank may be maintained in hard copy files as well as in automated form such as Police Information Retrieval System (PIRS), Police Reporting Occurrence System (PROS), and National Criminal Data Bank (NCDB).
Class of Individuals: Individuals implicated in, or who are connected with and are the subject of criminal investigations including confidential human sources and witnesses.
Purpose: Compiled in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally.
Consistent Uses: The information is used by accredited domestic and foreign law enforcement and investigative agencies in the administration or enforcement of the law and in the detection, prevention or suppression of crime generally. Personal information concerning human sources and witnesses is used in the administration and management of these individuals. This information is also used by federal departmental security officers for security and reliability screening, as well as for research, planning, evaluation and statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Records within this bank are retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 95/009, 95/011, 96/024 and 99/006
Related Record Number: CMP INV 001
TBS Registration: 000999
Bank Number: CMP PPU 015

National Security Investigations Records (Exempt bank)
Description: This bank contains personal information about individuals who come to the attention of the RCMP in the course of national security criminal investigations including information collected in the fulfilment of the primary responsibility conferred by subsection 6(1) of the Security Offences Act, more particularly information obtained or prepared for investigation purposes in respect of an offence under any law of Canada where a) the alleged offence arises out of conduct constituting a threat to the security of Canada within the meaning of the Canadian Security Intelligence Service Act, or b) the victim of the alleged offence is an internationally protected person within the meaning of section 2 of the Criminal Code, or the apprehension of the commission of such an offence. This bank also contains security assessments relating to internationally protected persons, as well as information concerning the management of protection services for confidential sources and witnesses used in national security criminal investigations. This bank contains personal information on individuals who have been involved in criminal investigations concerning threats, potential threats, or incidents against persons of national or international importance or involving government property. This bank contains investigational and occurrence reports, statements, and related correspondence as well as personal information on numerous individuals the RCMP has an obligation to protect. This bank is designated by the Governor-in-Council as an exempt bank pursuant to Section 18(1) of the Privacy Act, on the basis of section 22 of the Act. Information in this bank may be maintained in hard copy files as well as in automated form on the Secure Criminal Information System (SCIS) and the Secure Police Reporting Occurrence System (SPROS).
Class of Individuals: Individuals who come to the attention of the RCMP during the course of national security criminal investigations, including fulfilment of the primary responsibility pursuant to subsection 6(1) of the Security Offences Act, internationally protected persons, and persons providing confidential information in security investigations.
Purpose: Information in this bank is used by the RCMP whose duties involve the enforcement of the law and the prevention of crime in carrying out its mandate and responsibilities in relation to national security criminal investigations and for the purposes of security and reliability screening.
Consistent Uses: The information is used in the course of national security criminal investigations including fulfillment of the RCMP's primary responsibility conferred by subsection 6(1) of the Security Offences Act. Information is required to carry out their mandate and responsibilities in relation to national security criminal investigations and for security and reliability screening. Information in this bank is used by domestic and foreign law enforcement and investigation agencies in connection with their official duties and responsibilities in relation to the enforcement or administration of the law and to carry out their mandate and responsibilities in relation to national security criminal investigations. It is also used by CSIS and other federal department security officers for security and reliability screening. It is also disclosed to domestic and foreign law enforcement and investigative agencies in connection with national security criminal investigations. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Records within this bank are retained for a minimum of five calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 95/009, 96/023, 96/024 and 99/006
Related Record Number: CMP INV 001
TBS Registration: 001001
Bank Number: CMP PPU 025

Protection of Personnel and Government Property
Description: This bank contains personal information on individuals who have been involved in investigations concerning threats, potential threats, or incidents against persons of national or international importance or involving government property. This bank contains investigational and occurrence reports, statements, and related correspondence as well as personal information on numerous individuals the RCMP has an obligation to protect. Information in this bank may be maintained in hard copy files. The Protective Operations Information System (POIS) is a data base used as a communication tool to provide timely information and intelligence to RCMP members and partners. This automated system ensures the safety of our protectees and the security of Canadian interests. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the geographic location where the information search is to be conducted.
Class of Individuals: The information relates to any person considered a threat or possible threat and victims of threats or possible threats.
Purpose: This information was compiled to assess whether or not given individuals pose a threat or are victims of threats as well as for the purposes of administration and enforcement of the law and detection and prevention of crime.
Consistent Uses: This information is used by domestic and foreign law enforcement agencies in the administration and enforcement of the law and in the detection and prevention of crime. It is used by federal department security officers for security and reliability screening. It is also used for research, planning, evaluation and statistical purposes. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: The Protective Operations Information System (POIS) records are retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/025, 91/015, 95/009, 96/023, 96/024, 99/006, 2005/002 and 2005/006
Related Record Number: CMP INV 001
TBS Registration: 001006
Bank Number: CMP PPU 055

Departmental Security

Security/Reliability Screening Records
Description: This bank contains personal data about individuals who have been the subject of a security clearance or basic or enhanced reliability check while members or employees of the RCMP, or while applying to become a member or employee of the RCMP or individuals employed under contracts awarded or administered by the RCMP. Security clearances are carried out to assess an individual's loyalty and reliability as it relates to loyalty. Reliability checks are done to assess an individual's reliability. The data in the bank would include personal information about the subject and his or her immediate family. It may also include information collected in relation to and the results of a Pre-Employment Polygraph Examination, results or criminal records name or fingerprint checks, credit bureau checks, investigative reports related to interviews with neighbours, previous employers, character references, and an analysis of the information. Also on file is the level of security clearance issued or reliability status granted or the reasons same was denied or revoked.
Class of Individuals: Members or employees of the RCMP or individuals applying to become a member or employee of the RCMP or individuals employed under contracts awarded or administered by the RCMP.
Purpose: To assess an individual's loyalty and reliability as it relates to loyalty. Reliability checks are done to assess an individual's reliability.
Consistent Uses: This information is used by accredited domestic and foreign law enforcement and investigative agencies in the administration or enforcement of the law and in the detection, prevention or suppression of crime. This information may be matched with information from other personal information banks and/or classes of records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act. This information may be linked with the Human Resources Management Information System (HRMIS) and to Applicants and Cadet Records CMP PPU 070.
Retention and Disposal Standards: The retention and disposal schedule for these records is 7 years for a Top Secret clearance only and 12 years for Secret, Confidential, Enhanced and Basic clearance from issue date of clearance or security update or 2 years from date of last correspondence on file, whichever is longer.
RDA Number: 95/009, 96/023, 98/001 and 2006/006
Related Record Number: CMP ADM 001
TBS Registration: 003208
Bank Number: CMP PPU 065

Immigration and Passport

Lost or Stolen Passports
Description: This bank contains personal information about individuals who have lost their passports or who have had their passports stolen. Information contained in this bank is provided by and is a copy of the Department of Foreign Affairs and International Trade Passport Office file. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date and place of birth and passport number if known. Individuals wishing to access only specific information should identify the material desired, to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated form in the Canadian Police Information Centre (CPIC).
Class of Individuals: Individuals who have lost passports or had them stolen.
Purpose: To locate lost or stolen passports and prevent their illegal use.
Consistent Uses: This information is used by domestic and foreign law enforcement and investigative agencies of federal, provincial/state and municipal governments to recover lost or stolen passports and to identify the illegal use of these documents. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Information is retained until the passport has been located or has expired. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/025, 91/015, 95/009, 96/010, 96/023, 96/024, 99/006 and 2005/006
Related Record Number: CMP INV 001
TBS Registration: 001004
Bank Number: CMP PPU 040

Operational Case Records
Description: This bank contains personal information on individuals who have been involved in investigations under the Criminal Code, federal and provincial statutes, municipal bylaws and territorial ordinances. This bank contains investigational and occurrence reports, statements, exhibit reports, copies of court documents such as summonses, warrants, etc., court briefs, and in some instances records relating to criminal histories. Information in this bank is entirely searchable but can be restricted from the view of certain user groups depending on the sensitivity and a user's requirement to see the information. In addition to the requirements indicated on the Personal Information Request Form, individuals must provide their full name, date of birth and the location where the investigation occurred. Individuals wishing to access only specified information should identify the material desired to expedite the processing of their requests. Information in this bank may be maintained in hard copy files as well as in automated form such as the Canadian Police Information Centre (CPIC), the Police Information Retrieval System (PIRS), the Police Reporting and Occurrence System (PROS), the Police Records Information Management Environment (PRIME), the Halifax Regional Municipality Police Records Management System, the Missing Children's Registry (MCR), the Violent Crime Linkage Analysis System (ViCLAS), the DNA Bank, the Secure Criminal Information System (SCIS), the Secure Police Reporting and Occurrence System (SPROS), the Integrated Query Tool (IQT), the Police Information Portal (PIP), the National Criminal Data Bank (NCDB), Automated Criminal Intelligence Information System (ACIIS), the Conducted Energy Weapon (CEW) Usage Report Database, the National Money Laundering Database (NMLDB), the Reporting Economic Crime On-Line (RECOL), a single Web site where citizens can report everything from credit card fraud to major corporate corruption, the National Security Tip Line created to encourage Canadians to notify the RCMP of any criminal activity which may be associated to terrorism, the File Management System (FMS) established in order to enter information regarding firearms registry and to track files, the Laboratory Information Management System (LIMS), a commercial off the shelf application operating on the RCMP WAN (wide area network) platform which permits the six RCMP Forensic Laboratory sites to function as a single virtual laboratory system to support the sharing/reporting of case related information required to support a national forensic casework service to recognized law enforcement agencies and the Canadian legal system. Personal information contained in LIMS-Plus is minimal (Surname, Given Name 1, Given Name 2, Date of Birth, Sex and Subject Type and complies with PIRS (Police Information Retrieval System) requirements for reporting) and is monitored/managed respecting the regulations for the storage and retention of information under the Library and Archives of Canada Act and Privacy legislation. LIMS-Plus operates in a Protected 'B' security environment via Contivity and subject information for Protected 'C', Secret or Top Secret is not entered or maintained in the LIMS-Plus system. LIMS-Plus administration has a feature to 'sequester' information if required for sensitive case information to restrict access to data to a specific user.
Class of Individuals: Individuals involved in or the subject of criminal, municipal, provincial and federal statute investigations.
Purpose: Compiled in the administration or enforcement of the law and in the detection, prevention, or suppression of crime generally. The social insurance number (SIN) is used only for the following purposes: to establish the accurate identification of an individual; to aid in the identification of a deceased person and locate their next-of-kin; or to identify and locate the owner of lost or stolen property that has a SIN inscribed.
Consistent Uses: This information is used by accredited domestic and foreign law enforcement and foreign investigative agencies, departments of the Criminal Justice System and Courts in the administration or enforcement of the law and in the detection, prevention, or suppression of crime generally. This information is also used by federal departmental security officers for security and reliability screening. Records are created by RCMP recruiting units that reflect indices checks that are conducted in order to determine the suitability of applicants for the RCMP. Firearms Officers are provided a subset of PIRS, PROS, PRIME, Halifax Records Management System information to enable them to administer the Firearms Licensing Program. PIRS information is provided to the Firearms Officers through direct access to a limited subset of PIRS data which is used to populate Firearms Interest Police (FIP) persons category of the Canadian Police Information Centre (CPIC) which fit the general criteria of Section 5 (2) of the Firearms Act. This information may also be used for research, planning, training, evaluation and statistical purposes and may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Records in this bank are retained for a minimum of two calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 91/015, 95/003, 95/009, 95/011, 96/010, 96/023, 96/024, 99/017 and 2005/006
Related Record Number: CMP INV 001
TBS Registration: 000997
Bank Number: CMP PPU 005

Protective Policing Directorate

Indices Checks – For the Protection of Persons of National and International Importance
Description: This bank contains personal information on individuals who have applied for media accreditation or who, by virtue of their employment, will be in close proximity to visiting national or international dignitaries. This bank contains biographical data supplied by individuals and is used to determine their eligibility to obtain media accreditation; and biographical data on individuals who will have access to areas where a visiting national or international dignitary may be. Information in this bank may be stored in the Security Accreditation Management System (SAMS). In addition to the requirements on the Personal Information Request Form, individuals must identify details pertaining to the VIP visit such as name of visiting dignitary, dates and location of visit, in order to retrieve and expedite the processing of this request.
Class of Individuals: The information relates to media personnel and technicians, and any person who may be in close proximity to the VIP by virtue of their employment.
Purpose: Purpose is to determine eligibility to obtain media or service accreditation for a specific visit, and to comply with the mandate of Protective Services.
Consistent Uses: This information is used by accredited domestic law enforcement agencies to support decisions as to whether media/service accreditation will be granted. This information may be matched with information from other personal information banks and/or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Records within this bank are retained for a minimum of five calendar years. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated, it shall be destroyed.
RDA Number: 89/025, 91/015, 95/009, 96/023, 96/024, 98/021, 99/006, 2005/002 and 2005/006
Related Record Number: CMP ADM 001
TBS Registration: 001007
Bank Number: CMP PPU 060

Public Affairs and Information

Access Request Records
Description: This bank contains personal information on individuals who have previously submitted a Personal Information Request Form and/or an Access to Information Request Form concerning RCMP information banks as well as on individuals who have been the subject of a consultation request from another government institution. It contains previously submitted Personal Information Request Forms, Correction Requests, Access to Information Request Forms, the replies to such requests, appeals and information relating to their processing (ATIP Flow and ATIP Image). When requesting access to this bank, in addition to the requirements indicated on the Personal Information/Access to Information Request Form, individuals must also provide their full name and date of birth.
Class of Individuals: Individuals who have previously submitted Personal Information/Access to Information Request Forms concerning information obtained or prepared by the RCMP.
Purpose: To comply with the Privacy Act and the Access to Information Act, to process Personal Information/Access to Information Request Forms, and for research, planning, evaluation and statistical purposes.
Consistent Uses: The information is used for the processing of Personal Information/Access to Information Request Forms for other RCMP information banks. This information is also used for research, planning, evaluation and statistical purposes.
Retention and Disposal Standards: Records within this bank are retained for two calendar years from the date of the last piece of correspondence. Where the record has been designated as having archival or historical value, the record shall be transferred to the control of the Library and Archives Canada; and where the record has not been so designated it shall be destroyed.
RDA Number: 89/025, 91/015, 96/023, 99/006 and 2005/006
Related Record Number: CMP ADM 001
TBS Registration: 001005
Bank Number: CMP PPU 045

Information Disclosed Pursuant to Paragraph 8(2) (m) of the Privacy Act
Description: This bank contains copies of personal information disclosed pursuant to paragraph 8(2) (m) of the Privacy Act, as well as internal memoranda and correspondence with the Privacy Commissioner.
Class of Individuals: Individuals whose personal information was disclosed because the public interest in disclosure clearly outweighed any invasion of privacy that could have resulted from the disclosure, or because the disclosure clearly benefited the individual to whom the information relates.
Purpose: The bank is used to record disclosures of personal information under paragraph 8(2) (m) of the Privacy Act and to report on the number of these requests.
Consistent Uses: Information in this bank is used by domestic and foreign accredited law enforcement of federal, provincial / state and municipal governments, and Chief Provincial Territorial Firearms Officers, in the administration or enforcement of the law and in the detection, prevention or suppression of crime in general. This information may be matched with information from other personal information banks and / or program records. All linkages for the purpose of administration or enforcement of the law and in the detection, prevention or suppression of crime are in compliance with the provisions of the Privacy Act
Retention and Disposal Standards: The retention and disposal standards are currently being developed.
RDA Number: Under development.
Related Record Number: CMP INV 001
TBS Registration: 005476
Bank Number: CMP PPU 200