Applications (Existing Licences) – Broadcasting
Description: Information contained in applications for the amendment or renewal of AM, FM (Campus, Community, Native and Ethnic Radio), TV, Cable, Pay and Specialty Services licences, as well as information contained in any other applications requiring Commission authorization in respect of broadcasting licences.
Document Types: Ownership, financial, programming, annual reports and other operational information.
Access: By type; AM, FM (Campus, Community, Native and Ethnic Radio), TV by call sign, cable in numerical order and other systems in alphanumeric order.
Record Number: CRT BRO 185

Applications (New Licences) – Broadcasting
Description: Information contained in new applications for obtaining a broadcasting licence and any other information required by the Commission for authorization of broadcasting licences.
Document Types: Ownership, financial, programming and other operational information.
Access: Files arranged in numeric order.
Record Number: CRT BRO 190

Application Support System (APP)
Description: The APP system is used to register applications filed by the broadcasting and telecommunications industries. It also provides the ability to disseminate the application to the team, schedule the process, monitor the progress, and report activities and statistics for all broadcasting and telecommunications applications, decisions, licences and undertakings. It also provides the calendar of activities for the CRTC.
Document Types: Broadcasting applications. Telecommunications agreements, tariff applications by federally-regulated carriers (rates, new tariff items and revisions), Part III applications (no longer used), Part VII applications, statistical reports and tariff committee agendas.
Access: Broadcasting: radio by type: AM, FM (Campus, Community, Ethnic, Native, Religious, etc.); television by type and call sign, specialty programming services, pay television and video-on-demand; distribution by type and in alphanumeric order: cable television, multipoint distribution systems (MDS)and direct to home systems; and in; Telecommunications: by applicant, subject, tariff number, and Public Notice or final Decision numbers, respectively and includes interventions received from interested parties.
Record Number: CRT APP 085

Audience Data
Description: Comprehensive audience information containing: 1) the Bureau of Broadcast Measurement's (BBM) Fall (four week) and Spring (three week) diary‑based surveys for all television viewing in Canada and; 2) the BBM’s Fall and Spring multi‑week diary‑based surveys for all radio listening in Canada and; 3) Nielsen Media Research’s weekly metered data of all television viewing in Canada.
Document Types: For 1) and 2) above - (BBM) Audience and programming information by licensee. Computerized Stand Alone Database.
Access: Restricted internally. Contractual agreement permits dissemination of data and analysis only to federal departments and regulatory agencies (no Crown Corporations). For 3) above (Nielsen) - Audience and programming information by licensee. Computerized weekly data and weekly reports. Contract is for one year and does not permit dissemination of data to any outside sources.
Record Number: CRT AUD 210

Broadcasting Policy
Description: Information on a range of broadcasting policy matters, including correspondence, documents, studies, etc., involving the Commission, individuals, industry organizations, interest groups, governments and licensees.
Document Types: Advertising to children, gender portrayal, Canadian content, Canadian Content development, French vocal music, open line shows, political broadcasting, religious broadcasting, satellite services, violence on television and others.
Access: By subject.
Record Number: CRT BRO 215

Broadcasting Profile
Description: General information relating to individuals and type of undertaking or companies authorized to operate broadcasting undertakings in Canada.
Document Types: Call sign, licensee name, band, format, address and telephone number, region, language, frequency, power of transmission, system number, licensee number, origination, affiliation, market, class, expiry date.
Access: By service.
Record Number: CRT BRO 165

Canadian Program Certification
Description: Information on programs that have been certified as Canadian content.
Document Types: Program title, duration, production data and type of certification (Canadian, special recognition, dubbing of a foreign production done in Canada).
Access: In alphanumeric order by company name or applicant name. Computerized database accessible by title, applicant name, file number or by Canadian Program Certification number. An updated list of Canadian Program Certification Numbers is available on the CRTC’s website. Also available is a directory providing a list of key creative personnel who worked on a specific production since January 1, 2004.
Record Number: CRT PGM 180

Commission Proceedings
Description: Information on Commission proceedings dealing with broadcasting and telecommunications matters.
Document Types: Public notices, decisions, circular letters, telecommunications orders, and public hearing transcripts.
Access: By date and location of public hearing.
Format: Public hearing transcripts available on microfilm (1968‑1981), compact disk, (2‑year retention period), and hardcopy, as well as on the website since 1998.
Record Number: CRT SEC 080

Correspondence - Broadcasting, Telecommunications, General Complaints and Inquiries
Description: Correspondence from the public, licensees and other interested parties on any matter under the Commission's jurisdiction, not including interventions and comments related to applications or policy proceedings. Computerized database registers, tracks and reports on correspondence from receipt to completion.
Document Types: Complaints and inquiries concerning program content and scheduling, advertising, channel line‑ups, cable rates, telephone tariffs and agreements, quality of service, and terms of service.
Access: Computerized database allows extensive search and reporting capabilities.
Record Number: CRT CCM 100

Data Collection System (DCS)
Description: A system used for collecting data for archiving, reporting and analyzing data related to competition in Canadian telecommunications markets, to produce a Report to the Governor in Council (GIC); Telecommunications registration list membership and contact details, International telecommunications licence renewals, Telecommunications fees and the Contribution Collection Mechanism (CCM). DCS also contains contact details on individuals and entities needed to administer and collect the aforementioned data, pursuant to Telecom Circulars 2003-1 and 2005-4.
Document Types: Data collection for a range of CRTC business activities.
Access: Limited internally.
Record Number: CRT DCS 255

Financial Data (Broadcasting)
Description: Information gathered from the Statistics Canada Annual Returns for Television and Radio Programming Undertaking(s), including networks, and for Broadcasting Distribution Undertakings. It is augmented by the CRTC Annual Return Supplement (radio, pay television and specialty services annual returns) for Pay Television and Specialty Programming Services; a CRTC Canadian Content Development (CTD) Initiatives Supplement for radio systems and a CRTC Alcohol Advertising Supplement for television, radio, pay and specialty services. The Annual Return and CRTC Supplement are filed by November 30 of each year in compliance with CRTC Regulations.
Document Types: Financial Returns, of which Cable Annual Returns for rate-regulated class 1 systems are available to the public and non-regulated class 1 and all class 2 and 3 systems are protected information and not available to the public; Radio and Television Annual Returns are protected information and not available to the public, and most of the data fields on Pay Television and Specialty Programming Service Annual Returns are available to the public; and CRTC Fixed Asset Schedules, which provide a history - in summary form - of a cable licensee's fixed assets, for rate-regulated class 1 systems are available to the public and for class 2 and 3 systems are protected information and not available to the public; Corporate Returns, of which Cable Financial Statements are available to the public if there is only rate-regulated class 1 systems under the licensee; details regarding licensees within class 2 and 3 systems are protected information and not available to the public; Radio and Television Financial Statements are protected information and not available to the public; and most of the data fields on Pay Television and Specialty Programming Services Financial Statements are available to the public.
Access: Protected information is restricted to the CRTC, Heritage Canada and Statistics Canada.
Record Number: CRT FDB 225

Interventions
Description: Information necessary to register, code and track all public comments filed with the Commission for the purpose of supporting or opposing or commenting on a broadcasting application, or in response to a broadcasting policy public notice.
Document Types: Name, address and telephone number of intervenor and related correspondence.
Access: Computerized database can be accessed by Public Hearing number/Public Notice number. Restricted prior to publication of a Notice of Public Hearing or Call for Comments in the Canada Gazette. After publication, all broadcasting interventions are available for viewing at the Documentation Centres and on the CRTC’s Website.
Format: Files prior to 1996 are arranged by call sign in alphanumeric order for each broadcasting undertaking. Books with copies of interventions are arranged by date and location of public hearing and applicant name.
Record Number: CRT CIN 220

Legal Correspondence and Advice
Description: Information prepared and/or received by the Legal Directorate with respect to broadcasting, telecommunications and general matters of a legal nature.
Document Types: Correspondence and legal opinions with respect to legal advice given to the Commission.
Access: Limited internally.
Record Number: CRT IML 105

Mapping Data
Description: Information that permits the computerized (geographical) mapping of service areas of all broadcasting undertakings in Canada.
Document Types: Service areas, demographics, cable signal carriage, cable rates and number of subscribers.
Access: Limited internally. Contractual agreement with data providers prohibits dissemination of some data and analysis.
Record Number: CRT MAP 235

Ownership System
Description: Information on the ownership and control structure of each broadcasting licensees and for all entities involved in their ownership.
Document Types: Principal shareholders and holdings, Directors and their executive functions, citizenship and residence status, control determination; details on their multiple ownership holdings.
Access: Files arranged by company name.
Record Number: CRT OWN 025

Radio ‑ Canadian Content Development Contribution
Description: Canadian Content development contribution for radio broadcasters in Canada.
Document Types: Basic annual contribution required by regulation. Any excess over the basic annual contribution is required by condition of licence.
Record Number: CRT BRO 170

Radio Assessment of Programming
Description: Information relating to the review of the logger tapes created by Canadian radio stations for the purpose of monitoring compliance.
Document Types: Canadian radio station logger tapes.
Access: Limited internally.
Record Number: CRT RAP 240

Signal Carriage/Mediastats
Description: Information regarding cable television undertakings in Canada and the signals they are authorized to distribute.
Document Types: Demographics, signals carried, rates, subscribers.
Access: Limited internally. Contractual agreement prohibits dissemination of either data or analysis.
Record Number: CRT CBL 195

Technical Data
Description: Information concerning the operations and technical parameters of Canadian radio and television undertakings, including border area, United States FM radio and television operations, and listings of unused Canadian frequency allotments.
Document Types: Call signs, power and location of transmitters, signal interference, frequency allotments and other relevant engineering information.
Access: Available to the public by location, licensee or applicant name.
Record Number: CRT TEC 245

Television Programming
Description: Information bank that allows the CRTC to monitor the compliance and performance of Canadian television undertakings over the course of their licence term.
Document Types: TV, pay television and specialty services logs, Canadian content, conditions of licence and expectations.
Access: Available on the CRTC website.
Record Number: CRT BRO 250