Deemed Employees
Description: This bank describes information collected from individuals who have been contracted to carry out research or to perform other work pursuant to the Statistics Act. The personal information may include: full name, address, telephone and fax numbers, email address, qualifications/resumé, signed copies of contracts or memoranda of agreement, signed oaths or affirmation of secrecy, signed copies of the Acknowledgment related to the Oath of Secrecy and the Values and Ethics Code for the Public Service.
Class of Individuals: Individuals who have approved research projects to be undertaken in a Research Data Centre or at Statistics Canada headquarters, or who have been engaged to provide a specific service to Statistics Canada. In the majority of cases, these individuals are researchers.
Purpose: The purpose is to manage individuals who are conducting research or are providing a service to Statistics Canada for which they are required to have access to sensitive statistical information.
Consistent Uses: None.
Retention and Disposal Standards: Records are retained for two years after their last administrative use and then are destroyed. Records of signed oaths or affirmation of secrecy are kept indefinitely.
RDA Number: 98/005
Related Record Number: STC RDC 501
TBS Registration: 007093
Bank Number: STC PPU 810

Longitudinal Administrative Data
Description: This database contains information relating to the income and demographics of a sample of individuals and their families. The information is derived from the T1 Family File. Data are for the years 1982 and onwards.
Class of Individuals: 20% sample of individuals identifiable on the T1FF.
Purpose: The dynamics of income, migration and marital status can be examined. Relationships of change can be examined, providing information about probable cause of some life events such as entering and exiting low income status. The files are used to produce aggregate data on the economic performance and demographic characteristics of the population over time. The information obtained from this file is essential to the development and evaluation of policies related to economic well-being. No identifiable microdata are released.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SAD 555
TBS Registration: 005004
Bank Number: STC PPU 112

T1 Family File (T1FF)
Description: The database contains information on all tax filers as well as their identifiable filing and non-filing family members (census family definition). The family formation is done through deterministic and probabilistic matching and imputation. The data are compiled from taxation files and supplemented with estimates of components of income and taxes not covered in the federal taxation system (e.g., some provincial refundable tax credits, taxes for the province of Quebec).
Class of Individuals: Tax filers and non-filers.
Purpose: The objective of the development of this database is to address the need for annual data for large and small areas, providing a social and economic profile of the population. This information is essential, particularly to governments and private organizations, to the process of developing and evaluating programs and policies related to financial well-being. No identifiable microdata are released.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SAD 550
TBS Registration: 005003
Bank Number: STC PPU 111

Census of Agriculture

Census of Agriculture Database
Description: This database contains information obtained from the Census of Agriculture on the characteristics of farms and farm operators and information relating to crops, livestock, poultry, machinery, farm operating expenses and receipts by type of farm. Information on assets, liabilities and investments is also available.
Class of Individuals: Individuals considered to be farm operators.
Purpose: This bank provides a base inventory of Canadian agriculture, input to the System of National Accounts and information for production, marketing and policy decisions.
Consistent Uses: Statistics Canada may release name and address information to other members of the national agricultural statistical system for statistical purposes if the legal requirements imposed by the Statistics Act under section 17 are met.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC AGR 445 and AGR 450
TBS Registration: 001843
Bank Number: STC PPU 030

Census of Population

1940 National Registration Records
Description: The records provide social and economic information on individuals as well as information on their skills.
Class of Individuals: All persons 16 years of age or older in the period 1940‑1946 with the exception of those people who were, at the time of registration, members of the armed forces, a religious order, or confined to an institution.
Purpose: The information was originally obtained under the authority of the National Resources Mobilization Act, 1940, and the War Measures Act to permit the mobilization of all of the effective resources of the nation for the defence and security of Canada. The National Registration Regulations pursuant to this legislation gave custody of the records to Statistics Canada, then known as the Dominion Bureau of Statistics.
Consistent Uses: A program has been established called the Census Microfilm and Pension Searches Sub-unit to provide proof of age, place of residence, family relationships or length of residence in Canada from the 1940 National Registration Records. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued. Searches are also conducted to provide third parties with information on individuals who were included in the 1940 National Registration. This information is typically requested for genealogical purposes and is made available only if proof is provided that the person about whom information is requested has been deceased for more than 20 years. A standard fee of $45 (plus GST and PST) is charged for each search undertaken; the fee is refunded if the search is not successful. Requests should be sent to the Census Microfilm and Pension Search Sub-unit, Census Operations Division, Statistics Canada, 170 Tunney's Pasture Driveway, Ottawa, Ontario, K1A 0T6.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC COP 020
TBS Registration: 001840
Bank Number: STC PPU 010

Census Pension Searches Program
Description: This bank contains information relating to applicants to the Census Microfilm and Pension Search Sub-unit and to members of the applicant's family. Search reference information such as name, date of birth, place of birth, place of residence is provided by the applicant in order to undertake a search of historical census and 1940 National Registration records. Results of a successful search will be furnished in the form of a certified transcript of the information found in the original records.
Class of Individuals: Individuals who make an application under the program.
Purpose: The purpose of this bank is to provide the necessary personal information to undertake a search of historical census and the 1940 National Registration records in order to provide proof of age or length of residence in Canada. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 98/001
Related Record Number: STC COP 015
TBS Registration: 003117
Bank Number: STC PPU 012

Census of Population: Census Test
Description: This bank contains information collected from surveys over the last five years used to test Census of Population questions. The records in this bank are organized geographically by test module and year. To retrieve a record from this bank, the precise address at the time of the test, the name of the test module and the year surveyed are required.
Class of Individuals: Individuals within households selected to participate in census test surveys.
Purpose: The surveys are part of the testing program for the Census of Population. The objectives of the test surveys are to determine whether new or revised questions proposed for the census can be easily understood and correctly answered, and to assess public reaction to these questions by testing them on a small‑scale basis.
Consistent Uses: None
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 002096
Bank Number: STC PPU 007

Census of Population: Evaluation Program
Description: This bank contains information from post‑censal studies to measure coverage and data quality and to evaluate the census enumeration of unoccupied dwellings and non‑respondent households.
Class of Individuals: Individuals selected to participate in evaluation studies.
Purpose: The studies are part of the evaluation program for the Census of Population. The objective of the overcoverage studies is to measure gross overcoverage by estimating duplicate and erroneous census enumerations. The purpose of the Reverse Record Check Survey is to estimate gross undercoverage, (the number and characteristics of persons and households missed by the census). The purpose of the Dwelling Classification Survey is to adjust the census counts for non-response and to estimate the number of occupied private dwellings which were misclassified as vacant and to adjust the occupied dwelling counts of the census accordingly.
Consistent Uses: The Dwelling Classification Survey is conducted once each census to produce the adjustments noted above. The Reverse Record Check and overcoverage studies are conducted once each census to estimate coverage error in the census. These estimates are used as adjustments in the population estimates program conducted by the Demography Division. The results are also used for the development of improved procedures for the subsequent census.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 003015
Bank Number: STC PPU 008

Census of Population Questionnaires
Description: This bank contains information obtained from Censuses of Population taken since 1921. The records are identified by name and contain information on the social and economic characteristics of every person in the country. They are organized on a geographical basis and are held as microfilmed copies of the original questionnaire or digital images (2001 and 2006 Censuses). To retrieve a record from this data bank, the precise address at the time of the census is required. Only the individual named in the record can have access to information it contains, or the legal representative of a minor, incompetent or deceased person, but only for the purposes of settling the affairs of the estate of that person.
Class of Individuals: All individuals in Canada at the time of the census.
Purpose: The Census of Population is a national inventory of Canada's key socio‑economic phenomena, conducted at prescribed intervals by statutory requirement. The data collected, when compiled into statistics, are used for a wide range of purposes including the determination of economic and social policies, planning industrial development, and estimating needs for schools, roads and many other public services. Population figures are used to determine federal electoral district boundaries, and to calculate per capita grants to provinces and municipalities.
Consistent Uses: Statistics Canada has established a program called the Census Microfilm and Pension Search Sub-unit to provide proof of age or length of residence in Canada from historical census records. The service is normally provided in support of applications for pensions, citizenship, passports and similar situations where other administrative records are required but no longer exist or, as in a number of cases, were never issued. Census questionnaires may be used to draw samples for post‑censal and other surveys addressing issues of current social concern, research purposes and studies that are part of the evaluation program for the Census of Population.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC COP 015
TBS Registration: 001839
Bank Number: STC PPU 005

Referrals to the Department of Justice re: Refusal to Complete Census of Population or Census of Agriculture Questionnaires
Description: The information held in this bank consists of correspondence between Statistics Canada/the Department of Justice and individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire when the case has been referred to the Department of Justice. The bank also contains information that enables an assessment of each case.
Class of Individuals: Individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire and whose cases have been referred to the Department of Justice.
Purpose: The information in this bank is obtained in order to determine whether to pursue in a court of law those individuals who have refused to complete a Census of Population or Census of Agriculture questionnaire as required by the Statistics Act.
Consistent Uses: The original records are provided to the Department of Justice for prosecution purposes.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SOP 602
TBS Registration: 002097
Bank Number: STC PPU 120

General Social Characteristics Statistics

Longitudinal Immigration Database
Description: The Longitudinal Immigration Database (IMDB) is a file combining linked immigration and taxation records. It is updated annually and covers immigrant tax-filers for 16 years. The IMDB brings together landing information from Citizenship and Immigration Canada's Field Operations Support System (FOSS) with taxation data from the Canada Revenue Agency (from the T1 personal tax return and T4 files). The database is a comprehensive source of data on the economic behaviour of the immigrant (tax filer) population in Canada and is a source of data that provides a direct link between immigration policy levers and the economic performance of immigrants. The IMDB is managed by Statistics Canada on behalf of a federal-provincial consortium led by Citizenship and Immigration Canada. The database is reviewed every five years to ensure its continuing relevance to immigration policy development.
Class of Individuals: Immigrants.
Purpose: The files are used to produce aggregate data on the economic performance and demographic characteristics of the immigration population over time. No identifiable data relating to immigrants are released.
Consistent Uses: Standard products are produced for the federal-provincial consortium for each annual update.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HFS 722
TBS Registration: 003726
Bank Number: STC PPU 135

Health Statistics

Canada Health Survey
Description: This bank contains information obtained from the Canada Health Survey conducted by Health and Welfare Canada and Statistics Canada in 1978 and 1979. Information includes demographic data, health status, health consequence and risk factor information as well as anthropometric measurements and blood test analyses.
Class of Individuals: Individuals who responded to the survey.
Purpose: The purpose of this bank was to produce data relating to the health of Canadians including alcohol and tobacco use, activity and fitness, seatbelt use, immune status, health problems and disability, emotional health, blood pressure, health services and medication. The data served as input to the planning of health care, health promotion and disease prevention by governments and others.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 115
TBS Registration: 001852
Bank Number: STC PPU 075

Canadian Cancer Registry
Description: The Canadian Cancer Registry is a continuation of the National Cancer Incidence Reporting System (1969‑1991). The information in this bank is provided annually by the ten provincial cancer registries and health authorities responsible for cancer registration in the Yukon, Nunavut and Northwest Territories. The information relates to each newly diagnosed case of primary cancer and includes the name of the person with cancer, socio‑demographic characteristics of the person, and diagnostic information.
Class of Individuals: All individuals diagnosed as having primary cancer as reported to provincial cancer registries and territorial health authorities.
Purpose: The purpose of this bank is to produce person‑oriented data on the incidence of new cases for primary sites of cancer reported to provincial and territorial cancer registries by site of tumour, age, sex and method of diagnosis. These data provide a large base of information for the study of variations in cancer incidence by personal characteristics and geographic region and allow the monitoring of trends in cancer incidence over time.
Consistent Uses: The Canadian Cancer Registry is used as one of the input files in long‑term medical follow‑up studies. It supplies cancer-related information on individuals in particular study groups.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 095
TBS Registration: 001850
Bank Number: STC PPU 065

Canadian Community Health Survey
Description: This bank contains cross-sectional data from the Canadian Community Health Survey and the Health Services Access Survey. The information includes demographic data and indicators of health status, health care utilization and factors that influence health.
Class of Individuals: Individuals who responded to the survey.
Purpose: The purpose of this bank is to provide information on the health status of Canadians from various areas of the country (from 122 to 136 health regions) and to provide information to better understand factors that influence health. The data are used by those in government and others interested in program planning and analysis in the areas of health care, health promotion and disease prevention.
Consistent Uses: Respondents are asked for permission to link information from provincial health files with the data collected in the survey, and when permission is granted, they are asked to provide their health number. Permission is also sought to share information collected in the survey with the provincial ministries of health, the Public Health Agency of Canada (starting in 2007) and Health Canada, in accordance with the provisions of section 12 of the Statistics Act.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 082
TBS Registration: 005335
Bank Number: STC PPU 066

Canadian Renal Failure Register
Description: The information in this bank was provided by reports from hospital dialysis and transplantation centres about all new patients starting treatment for chronic renal failure. Information includes the name of patient, socio‑demographic characteristics of the patient, and diagnostic and treatment information. This information was collected annually from 1981 to 1986.
Class of Individuals: Patients starting treatment for chronic renal failure.
Purpose: The purpose of this bank was to provide the number of cases under treatment and to produce data to be used in evaluating the efficiency of the treatment modes.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 095
TBS Registration: 001849
Bank Number: STC PPU 060

Dental Hygienists Database
Description: This bank contains socio‑economic and demographic data on licensed/qualified dental hygienists. Variables include highest level of education, school years and place of graduation, type of employer, time spent in dental hygiene activities and numerically coded place of residence and employment. The files are not identified by a name but by a national registration number. The last survey was completed in 1983.
Class of Individuals: Licensed or qualified dental hygienists between 1975 and 1981.
Purpose: The purpose of this bank was to produce statistical data on the socio‑ economic and demographic characteristics of dental hygienists qualified to practise and reside in Canada, and to provide information to manpower planning groups and other users as a source of data for analysis and special studies.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001846
Bank Number: STC PPU 045

Hospital Morbidity
Description: This databank contains information obtained from hospitals in Canada on patients who have separated (discharges and deaths). The files are identified by a number assigned by the hospital and contain demographic and medical information on the patient such as age, sex, diagnosis, surgical operations, length of stay, condition of discharge, residence of the patient.
Class of Individuals: Hospital inpatients in Canada.
Purpose: The purpose of this bank is to provide national hospital morbidity statistics, including number of patients separated from hospitals, average length of stay and causes of hospitalization.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001848
Bank Number: STC PPU 055

Long‑term Medical Follow‑up Study Files
Description: The Long‑term Medical Follow-up Study Files are comprised of information from the following sources: input study files (often from groups outside Statistics Canada), the Canadian Cancer Registry (created from STC PPU 065), the Canadian Mortality Database (created from the Vital Statistics Database, STC PPU 035) and the Canadian Birth Database (also created from the Vital Statistics Database, STC PPU 035) plus provincial files. The input study files contain records of individuals provided by employers, unions, health surveys or other research groups. These input files are then matched to the Canadian Cancer Registry to determine the cause of cancer, to the Canadian Mortality Database to provide information on date, cause and place of death, or to the Canadian Birth Database to provide birth and parental details. In addition, the outcome files may be matched (e.g., infant birth and death records). The input study files can contain several hundred or hundreds of thousands of records, depending on the size of the study group. Individual identifying information usually includes name, birth date, sex, birthplace and place of residence. The name of the individual's parents or spouse may also be included where this information is required to confirm the validity of a linkage. Methodological studies are carried out to support the design and evaluation of mortality cohort studies. Records containing aggregated data from various sources on the vital status of the individual are also used. The input study file and the file containing, for example, the death records to which the study file records were linked, are kept separately. An identification number is present on both files which can bring corresponding records together, if necessary. Files are password-protected and stored in the Statistics Canada tape library.
Class of Individuals: Records of individuals who form part of population groups identified by employers, unions, health surveys or other research organizations as well as all individuals in the national files.
Purpose: Health statistics are used to describe the state of health of the Canadian people and the occurrence of illnesses. In particular, these files are primarily used to provide researchers with data they need to compare the rates and causes of death and/or cancer in groups exposed to different levels or types of chemicals, diet, medical treatment, x‑rays, disease, etc. This in turn gives information needed by policy makers to set appropriate levels of exposure to toxic agents in occupational, environmental and medical settings. Risk factor concerns relating to child and maternal health, including socio‑economic birth and mortality differentials, have also been investigated.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 095
TBS Registration: 001860
Bank Number: STC PPU 076

Manitoba Medicare Records
Description: This bank contains medical and demographic information from the medical care insurance files of the province of Manitoba from 1984-1985 to 1988-1989. This information was obtained through formal arrangements with the province and was used for statistical purposes only.
Class of Individuals: Persons for whom a claim was submitted to the medical care insurance plan of Manitoba.
Purpose: To create and examine profiles of diseases in Canada from an epidemiologic perspective.
Consistent Uses: To achieve the purpose, it involved linkage of Hospital Morbidity Database files (STC PPU 055) and Canadian Mortality Database files (STC PPU 035).
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 002673
Bank Number: STC PPU 056

National Population Health Survey (Household, Institutions and North Components)
Description: This bank contains cross-sectional and longitudinal data from the various components of the National Population Health Survey. The household component has been conducted every two years since 1994‑1995. The health institutions component ended after five cycles of collection and the North component after three cycles. The information includes demographic data and indicators of health status, health care utilization and factors that influence health.
Class of Individuals: Individuals who responded to the surveys.
Purpose: The purpose of this bank is to provide information to monitor the health status of Canadians and to provide information to better understand factors that influence health. The data are used by government, researchers and others interested in program planning and analysis in the areas of health care, health promotion and disease prevention.
Consistent Uses: Respondents are asked for permission to link information from provincial health files with the data collected in the survey, and when permission is granted, they are asked to provide their health number. Permission is sought to share information collected in the survey with the provincial ministries of health, the Public Health Agency of Canada (starting in 2006) and Health Canada, in accordance with the provisions of section 12 of the Statistics Act.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 081
TBS Registration: 003305
Bank Number: STC PPU 077

Registered Nurses Database
Description: This bank contains annual socio‑economic and demographic data obtained from provincial nurses' associations on registered nurses licensed to practise in Canada. The information includes nursing education, year and location of graduation, activity status, type of employer, position and numerically coded location of residence and employment. The files are identified by a provincial registration number.
Class of Individuals: Registered nurses licensed to practise in Canada.
Purpose: The purpose of this bank is to produce data on nursing manpower to be used by planning groups and other users for analysis and special studies.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 080
TBS Registration: 001847
Bank Number: STC PPU 050

Tuberculosis Database
Description: This database, provided by provincial and territorial offices of tuberculosis control, contains information on people with tuberculosis. The information includes socio‑demographic variables such as age, sex, aboriginal status and birthplace, and medical data such as type of tuberculosis, bacillary status and previous vaccination. The last year of data held by Statistics Canada is 1994.
Class of Individuals: The information relates to people with newly active and reactivated tuberculosis.
Purpose: This database contains information used for purposes of tuberculosis surveillance and control.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 095
TBS Registration: 001851
Bank Number: STC PPU 070

Vital Statistics Database
Description: This bank has information obtained from the registration of births, marriages, deaths and stillbirths by registrars of vital statistics in each province and territory. The information on births relates to place of birth, particulars of parents (name, birth date and marital status of mother) and particulars of the child (surname and name). The information on stillbirths relates to particulars of the child, (place of birth, sex, weight) and particulars of parents (name, birth date, birthplace of parents). The marriage component of the database contains information on the bride and bridegroom (name, marital status and birth date), particulars of parents (name, birthplace) and on the date and place of marriage. Information on deaths relates to name of the deceased, date, place and cause of death. The social insurance number is not provided as a standard variable but may appear on records provided by some provinces and territories. The information has been obtained through formal arrangements with the provinces and is to be used for statistical purposes only. Statistics Canada, therefore, is unable to respond to requests for information contained in this bank, pursuant to section 19(1)(c) of the Privacy Act. Any individual wishing to obtain information relating to the registration of births, marriages or deaths should contact the appropriate provincial or territorial registrar.
Class of Individuals: All individuals who were either born in Canada or in the United States of Canadian citizens; individuals who married or died in Canada or Canadian citizens who died in the United States or in another country.
Purpose: The purpose of the bank is to provide input into the production of national statistics on births, marriages and deaths for Canada, the provinces and territories. These data are also used in special studies relating to mortality, fertility and life expectancy. Vital statistics are the prime components used in intercensal population estimates.
Consistent Uses: The Canadian Mortality Database, which forms part of the Vital Statistics Database, is used as one of the input files in long‑term medical follow‑up studies. It provides information on date, place and cause of death for individuals in a particular study group (see Personal Information Bank STC PPU 076).
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLT 095
TBS Registration: 001844
Bank Number: STC PPU 035

Institutions and Social Statistics

Cultural Labour Force Survey
Description: This bank contains information relating to people residing in Canada working in selected occupations and industries within the cultural sector. The survey was conducted in 1994. The survey targeted individuals working as artists, administrators, professionals and technicians in 14 areas: visual arts, crafts, design, literary arts, performing arts, film and video, broadcasting, cultural education, sound recording, book publishing, periodical publishing, heritage institutions, public libraries and other libraries.
Class of Individuals: Artists, administrators, professionals and technicians working in selected areas of the cultural sector in Canada.
Purpose: The survey was conducted to provide information on the education, career activities, work patterns, financial status and demographics of artists and cultural workers. Human Resources Development Canada sponsored the survey to help in the development of training and employment programs that better meet the needs of the cultural sector in Canada.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 192
TBS Registration: 003724
Bank Number: STC PPU 125

Elementary/Secondary Teacher Database
Description: This bank contains information relating to characteristics of individuals who form part of the educational staff employed full‑ or part‑time in public elementary/ secondary schools for all provinces.
Class of Individuals: Educational staff in public elementary/secondary schools.
Purpose: The purpose of this bank is to produce statistical information relating to full‑time instructional and administrative school staff at the elementary/secondary school levels according to gender, age, staff position, and employment status.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 165
TBS Registration: 001853
Bank Number: STC PPU 080

National Apprenticed Trades Survey
Description: The bank contains information collected in the 1995 National Apprenticed Trades Survey relating to respondents' experience and background before the apprenticeship, the apprenticeship program, content and certification, and the activities and work experience of respondents since they left the apprenticeship.
Class of Individuals: Individuals who completed or discontinued a registered apprenticeship program.
Purpose: The purpose of the survey was to examine the labour market experience of completers and discontinuers of a registered apprenticeship program two years after they left the program.
Consistent Uses: Statistics Canada entered into data‑sharing agreements under section 12 of the Statistics Act with Human Resources Development Canada, the Canadian Labour Force Development Board and provincial ministries responsible for apprenticeship training. The information provided to these organizations does not contain personal identifiers and is used only for statistical purposes. Respondents were advised of these agreements and were given the opportunity to object to the sharing of their data.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 180
TBS Registration: 003341
Bank Number: STC PPU 103

National Graduates Survey and Follow-up of Graduates Survey
Description: Surveys and follow-up surveys of graduates of public postsecondary education programs carried out in 1978, 1984, 1987, 1988, 1991, 1992, 1995, 1997, 2000 and 2002. The surveys were carried out using a sample of 1976 graduates (for the 1978 survey), 1982 graduates (for the 1984 and 1987 surveys) 1986 graduates (for the 1988 and 1991 surveys), 1990 graduates (for the 1992 and 1995 surveys) and 1995 graduates (for the 1997 and 2000 surveys) and 2000 graduates (for the 2002 survey). Information obtained from the institutions include student name, address, telephone number, level of education and field of study. Information collected in the survey include the extent of work experience before graduation and occupations and industries for jobs held two years (in the initial National Graduates Survey) and five years (in the subsequent follow-up survey) after graduation. Also collected were details of further studies since graduation and general socio-demographic information (age, marital status, sex, language). In 1999, Statistics Canada also surveyed the graduates from the class of 1995 who had moved to the United States. These graduates were asked the same kind of questions on the 1997 National Graduates Survey as well as questions as to why they had moved to the United States.
Class of Individuals: Graduates from trade‑vocational, college and university programs in 1976, 1982, 1986, 1990, 1995 and 2000.
Purpose: To produce statistical information for monitoring graduates' transition from school to work and their success in finding work related to their fields of study. The information assists students and guidance counsellors to help choose appropriate fields of study and education planners to organize courses and programs of study. It is also used by analysts to develop projection models of supply and demand of manpower by occupation. Other purposes include the evaluations of the extent to which graduates succeed in finding jobs related to their fields of study and the extent to which retraining leads to career changes.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 001858
Bank Number: STC PPU 100

National Longitudinal Survey of Children: Educational Questionnaires
Description: This bank contains longitudinal data on the educational development of a series of age-segmented cohorts of children collected in connection with the National Longitudinal Survey of Children. As such, it represents a subset of a much larger bank of longitudinal information on child development. The data have been transferred to the National Longitudinal Survey of Children and Youth personal information bank (refer to Bank Number STC PPU 014). The cohorts covered in the educational database are followed at two year intervals. Each cohort will be followed until the children within the cohort reach adulthood. Data in the education file have been collected from the children's teachers and principals, and from standardized tests of achievement. Information in the database covers variables on the child, the child's classroom, and the child's school. At the level of the child, variables represent the child's current grade, educational history, academic achievement, language of instruction, received instruction, attendance in special education classes, social skills, and behaviour, along with information on parents' involvement in the child's education. At the level of the classroom, information is available on class size and composition, material resources, instructional techniques, emphasis on academic achievement and the teacher's perceptions of his/her teaching efficacy. At the level of the school, variables include academic streaming, characteristics of the student body, disciplinary problems, parental involvement with the school, available human and material resources, and the social climate of the school. In addition, information is available on the responding teacher's and principal's demographic and educational background.
Class of Individuals: Age segmented cohorts (4‑5 years, 6‑7 years, 8‑9 years, 10‑11 years) of children enrolled in junior kindergarten to grade 6.
Purpose: To determine the factors which place or prevent children from becoming at risk for educational failure. The data will allow a wide variety of academic and policy- oriented researchers to determine the impact that education has on a wide variety of developmental outcomes such as children's future health, social development, and educational attainment.
Consistent Uses: Statistics Canada entered into a data‑sharing agreement under section 12 of the Statistics Act with Human Resources Development Canada (now Human Resources and Social Development Canada). The information provided to the department does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 180
TBS Registration: 003725
Bank Number: STC PPU 130

Postsecondary Student Information System
Description: The information in this bank is obtained from the administrative files of Canadian universities and other postsecondary institutions (community colleges, CEGEPs). It includes demographic data and information relating to the individual's activities as a student, such as qualification sought, discipline of specialization, and previous educational activity. There are no names in this databank. Consequently, for retrieval purposes, it is necessary to use the number assigned to the individual by the institution and the year(s) the individual studied at the institution.
Class of Individuals: Full‑time and part‑time students in Canadian postsecondary institutions.
Purpose: The purpose of this bank is to produce statistical information on students by province, institution, program and sex.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 001855
Bank Number: STC PPU 090

Postsecondary Student Survey
Description: The survey population for the Postsecondary Student Survey, conducted in 1975 and 1984, was provided by the registrars of postsecondary institutions. It included the name, address, telephone number and registration characteristics of all students registered in a regular credit course during the fall term of 1974‑1975 and 1983‑1984. The survey sought information relating to current education, other education and employment of the respondent as well as background characteristics. It also collected information on how respondents financed their education.
Class of Individuals: Students registered for credit courses in Canadian universities and community colleges or equivalent institutions at the time of the survey.
Purpose: The purpose of the Post-secondary Student Survey was to provide comprehensive data on those who attended postsecondary institutions in Canada, their fields and levels of study, and how they financed their postsecondary education. The data provided a basis for the analysis of such issues as accessibility to postsecondary education in Canada.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 001859
Bank Number: STC PPU 095

Postsecondary Teacher Database
Description: This bank contains information relating to salary, qualifications, age, sex, immigration status, citizenship and discipline taught. There are no names in this databank. Consequently, for retrieval purposes, it is necessary to use the number assigned to the individual by the institution as well as the name of the institution and the year(s) the individual taught at that institution.
Class of Individuals: All educational staff employed on a full‑time basis in universities and other post secondary institutions for all provinces.
Purpose: The purpose of this bank is to produce statistical information relating to the population and salaries of full‑time teachers, broken down into three distinct sections: salaries, age and qualification characteristics, and social and other characteristics.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 001854
Bank Number: STC PPU 085

Registered Apprenticeship Information System
Description: Provincial and territorial departments responsible for apprenticeship training provide information annually to Statistics Canada on the number of apprentices registered and the number of certificates given by trade in each jurisdiction. Information has been collected since 1991. The records are identified by the registered apprenticeship number assigned by the province/territory and include the date of birth, gender and the trade in which the person is registered.
Class of Individuals: Persons taking apprenticeship training in a trade and registered with the province or territory.
Purpose: To provide statistical information on apprenticeship programs in Canada.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 005069
Bank Number: STC PPU 083

School Leavers Survey and School Leavers Follow-up Survey
Description: The 1991 School Leavers Survey covered such topics as respondent socio‑economic profiles, school performances, lifestyles, health, literacy and labour market activities. For dropouts, additional topics include reasons for leaving, intentions on returning, labour market activities before/after leaving and other types of training/education received since leaving. The same individuals were re‑interviewed four years later in the School Leavers Follow‑up Survey collecting information on the school‑work transition.
Class of Individuals: Individuals who at the time of the survey were 18 to 20 years old and had completed secondary school, dropped out or were still in the educational system.
Purpose: The purpose of the surveys is to develop comparative profiles of three groups of secondary school attendees: those who successfully completed school, those still in the education system and those who "dropped out". The survey results allowed analysts to better understand the relationship between the leavers, their backgrounds and their subsequent labour market experiences.
Consistent Uses: Statistics Canada entered into data‑sharing agreements under section 12 of the Statistics Act with Employment and Immigration Canada and with provincial ministries of education, manpower and labour. The information provided to these departments does not contain personal identifiers and is used only for statistical purposes. Respondents were advised of these agreements and were given the opportunity to object to the sharing of their data.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 165
TBS Registration: 003013
Bank Number: STC PPU 093

Survey of Doctoral Degree Recipients
Description: This survey collected information on selected socio‑economic characteristics of doctoral degree recipients in Canada, their educational background and work experience, and their career expectations. The survey began in 1981 and was discontinued in 1986.
Class of Individuals: Recipients of a doctoral degree from a Canadian university.
Purpose: The purpose of this survey was to produce statistical information used by the granting councils to study trends in post‑graduate education with respect to the utilization of their funds, the employment pattern for graduates in the programs, the socio‑demographic characteristics of the graduates, and to undertake a cost analysis of the programs.
Consistent Uses: Statistics Canada entered into data‑sharing agreements under section 12 of the Statistics Act with selected organizations. Respondents were advised of these agreements and were given the opportunity to object to the sharing of their information.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 170
TBS Registration: 002436
Bank Number: STC PPU 097

Youth in Transition Survey
Description: The longitudinal Youth in Transition Survey collects data on a sample of youth across Canada every two years. The survey was initiated in January and May 2000. Information on over 52,000 youth from two age cohorts (15-year-olds and 18- to 20-year-olds) was collected during the first collection. For the 15-year-olds, information was also collected from their parents.
Class of Individuals: Youth born in 1979, 1980, 1981 and 1984.
Purpose: The primary objective of the survey is to provide policy-relevant information about school-work transitions and factors influencing education, training and work.
Consistent Uses: Statistics Canada entered into a data-sharing agreement under section 12 of the Statistics Act with Human Resources Development Canada (now called Human Resources and Social Development Canada). The information provided to this department does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC ECT 721
TBS Registration: 75146
Bank Number: STC PPU 150

Homicide Statistics
Description: This bank contains information obtained from police services on characteristics of homicide incidents, victims and accused persons. Detailed information includes the methods used to commit homicide (including firearm-related homicides), the accused-victim relationship (including spousal and other family-related homicides), gang and drug-related homicides and youth homicides.
Class of Individuals: Individuals who are victims of homicides and individuals who are accused of committing a homicide.
Purpose: The purpose of this bank is to provide information relating to the nature and extent of homicide in Canada and to describe the circumstances of homicide incidents as well as the characteristics of victims and accused persons
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC CCJ 135
TBS Registration: 001861
Bank Number: STC PPU 025

Labour and Household Surveys

Community Employment Innovation Project
Description: The bank includes a detailed account of labour market experiences. As well, respondents are asked to provide information on topics such as health and well-being, volunteer activities, education and skills and social network. To alleviate response burden and increase data quality, with the written consent of the individual, detailed information on income and profile of receipt of employment insurance and/or income assistance is obtained from administrative sources. The databank also includes administrative details on project participation. Survey data will be collected over a five-year period, data from administrative sources for up to nine years.
Class of Individuals: Individuals receiving employment insurance or income assistance benefits in the Regional Municipality of Cape Breton.
Purpose: The Community Employment Innovation Project explores a new way to support employment for people receiving social assistance and employment insurance. The research experiment is sponsored by Human Resources and Social Development Canada. The Social Research and Demonstration Corporation (SRDC) has overall responsibility for project design and coordination and research. Data collection activities are carried out on a voluntary basis. The purpose of the research is to determine if interventions have a positive impact on labour market outcomes (employment rate, earnings, lower rates of participation in employment insurance and income assistance programs) and the health and well-being of those participating.
Consistent Uses: Informed consent is obtained from participants to obtain personal information from administrative sources and to give Statistics Canada permission to undertake linkages. As well, written consent is obtained for the release of research files to SRDC.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 005084
Bank Number: STC PPU 121

Survey of Financial Security
Description: Conducted occasionally, the Survey of Financial Security collects information from a sample of Canadian households on assets and debts.
Class of Individuals: Persons in private households.
Purpose: The purpose of this bank is for operational reasons. Personal information such as name, address and telephone number are used to contact individuals for data collection. For those who consent, this information is also used to obtain information from income tax files for the purposes of the income content of the survey.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLD 047
TBS Registration: 004252
Bank Number: STC PPU 151

Labour Force Survey
Description: The Labour Force Survey is a monthly survey conducted on a sample of approximately 53,000 households. The records are identified by name and carry information on the family composition, activities and characteristics of individuals in the Labour Force Survey sample. Data content includes the demographic profile of the respondent, employment profile such as name of employer, hours of work, and tenure. For those without work, information is available on work history, job search activities, and type of work sought. Data are also available on the educational pursuits of the respondent. Information relating to an individual cannot be retrieved based on name alone. The requester must provide the month(s) and year surveyed and the precise address at the time of the survey. There are also a number of special surveys that are conducted as supplements to the Labour Force Survey. To retrieve a record, the requester must provide the subject of the special survey, the year the survey was conducted, and the precise address at the time of the survey.
Class of Individuals: Individuals in private households.
Purpose: The main purpose of the bank is to produce employment and unemployment figures. The data also enable a wide variety of additional information to be derived on the characteristics of the Canadian labour force and on the population age 15 and over.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC LAB 035
TBS Registration: 001841
Bank Number: STC PPU 015

Longitudinal Survey of Immigrants to Canada
Description: The Longitudinal Survey of Immigrants to Canada was designed to study how recent immigrants adjust to living in Canada which assists organizations such as Citizenship and Immigration Canada to determine how to facilitate the integration of new immigrants. The survey was longitudinal, with recent immigrants being interviewed at approximately six months, two years, and four years after landing in Canada. Approximately 20,300 immigrants from across Canada were selected.
Class of Individuals: Immigrants aged 15years and over whoarrived from abroad between October 2000 and September 2001.
Purpose: The survey was designed to improve the understanding of how immigrants adjust to life in Canada. Survey results shed light on the association between the socio-economic background of immigrants and their adjustment to life in Canada. It also identified barriers newcomers to Canada face during their initial integration and what type of help, if any, was useful.
Consistent Uses: Respondents were asked to sign a consent form (distributed through the Canadian Missions Abroad) to allow Statistics Canada to link to administrative files for the purposes of tracing.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 005005
Bank Number: STC PPU 018

National Longitudinal Survey of Children and Youth
Description: The National Longitudinal Survey of Children and Youth collects data on a sample of children across Canada every two years. The survey was initiated in November/December 1994. Information on over 23,000 children was collected during this first collection. Up to two children in each household were chosen from the initial sample to participate in the longitudinal portion of the survey. It is the intention to follow these children until they are 25 years of age. Interviews were conducted with the most knowledgeable person in the household about these children, usually their mother. Children who were 10 and 11 years of age in this first collection were asked to complete a questionnaire themselves. Information was also collected from the child's teacher and principal, with the consent of the parent. The original sample, reduced for budgetary reasons and through attrition, was about 10,900 after the sixth cycle.
Class of Individuals: Children aged 0 to 11 in 1994-1995. For Cycles 2, 3, 4 and 5, a new sample of children aged 0-1 at the time of collection was added and followed in two subsequent cycles. As well, a cross-sectional sample of 5-year-olds was chosen to top up Cycles 3 and 4 and a sample of 0 to 5-year-olds was chosen to top up Cycle 6. In addition, a sample of kindergarten children has been selected periodically in a small number of communities as part of a related project. One community was covered in 1999, five in 2000 and seven in 2001. A follow-up survey of the 2001 communities was done in 2005.
Purpose: The primary objectives of the survey are to determine the prevalence of various biological, social and economic characteristics and risk factors in Canadian children and youth, to monitor the impact of such factors, life events and protective factors on these children's development. This will provide information to policy and program officers for use in developing effective policies and strategies to help children to live healthy, active and rewarding lives.
Consistent Uses: Statistics Canada entered into a data‑sharing agreement under section 12 of the Statistics Act with Human Resources Development Canada (now called Human Resources and Social Development Canada). The information does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 003635
Bank Number: STC PPU 014

Second Follow-up to the Ontario Child Health Study
Description: The Ontario Child Health Study (OCHS) is a longitudinal survey designed to evaluate the impact of early childhood on later adult health, quality of life and role functioning. In 1983 Statistics Canada, in conjunction with McMaster University, first collected information on a group of 3,294 Ontario children living in 1,869 families. Information was gathered on any children in the household between the ages of 4 and 16. Interviews were conducted with one of the parents of the child(ren), and the children themselves completed a self-complete questionnaire if they were 12 years of age or older. In addition, information on these children was collected from the children's teacher. A follow-up of respondents to the 1983 study was conducted in 1987. The second follow-up of the Ontario Child Health Study in 2000 and 2001 went back to these children, who were at the time between the ages of 21 and 33, in order to collect further information about them, their spouse/partner (if applicable) and any children they had. Respondents and their spouse/partners both completed questionnaires.
Class of Individuals: Children aged 4 to 16 in 1983; 8 to 20 in 1987; and 21 to 33 in 2000-2001.
Purpose: The objective of the Second Follow-up to the Ontario Child Health Study was to link early childhood/adolescent experiences with early adult life, especially with respect to how well the respondent is performing in three major roles (worker, parent and partner), and how satisfied they were in these roles. This second follow-up of the OCHS, along with the previous studies, provided useful information for addressing many public health and developmental questions of interest to health researchers.
Consistent Uses: Statistics Canada entered into a data‑sharing agreement under section 12 of the Statistics Act with McMaster University. The information provided to McMaster University does not contain personal identifiers and is used only for statistical purposes. Persons responding to questions were given the right to refuse to share their information.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 005006
Bank Number: STC PPU 019

Self‑Sufficiency Project
Description: This bank contains information on the selected recipients' marital status, labour market participation, education and training, child care requirements, and family and parenting concerns. Several interviews were conducted, one at the beginning of the program, and up to four follow‑up interviews, the last taking place 72 months after the first for some participants. In addition to collecting a wide array of information about the selected participant, a follow-up survey gathered additional information on up to two children between the ages of 4 and 18 in each household. Depending on the age of the children, they were asked to complete a vocabulary test, a math test or a literacy skill assessment. Children between the ages of 10 and 18 were also asked to answer a self‑complete questionnaire.
Class of Individuals: Income assistance recipients in New Brunswick and British Columbia.
Purpose: The Self‑Sufficiency Project is a multi-year research demonstration designed to test the effectiveness of an earnings supplement to income assistance recipients who take jobs and agree to leave public assistance. Statistics Canada is responsible for data collection and creating analysis files for the study.
Consistent Uses: Respondents were asked to sign a consent form to allow Statistics Canada to link a variety of data sources, including administrative files held by the Canada Revenue Agency, Human Resources Development Canada (now called Human Resources and Social Development Canada) and the provincial income assistance ministries. Respondents were asked for authorization to share this information with the research firm administering the project and affiliated researchers.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 003214
Bank Number: STC PPU 026

Special Surveys
Description: This bank contains data obtained from ad hoc surveys which do not form part of the regular survey‑taking activity of the Agency. They cover a variety of socio‑economic topics including health, housing, labour market, education and literacy, as well as demographic data. The information may include names, social insurance numbers, addresses or telephone numbers.
Class of Individuals: Individuals selected to participate in the special surveys.
Purpose: The data are used by sponsoring agencies or Statistics Canada to either evaluate or benchmark existing socio‑economic programs or to develop such programs. The data collected may be one‑time or a series of point‑in‑time measures.
Consistent Uses: Depending on the individual survey, data may be shared with other federal and provincial government departments and other incorporated bodies if Statistics Canada has entered into a data-sharing agreement under section 12 of the Statistics Act.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 002189
Bank Number: STC PPU 016

Survey of Labour and Income Dynamics
Description: Conducted since 1993, the Survey of Labour and Income Dynamics is a longitudinal study that provides data on the demographic, income, family and labour market characteristics of Canadians. Respondents are contacted annually for a period of six years.
Class of Individuals: Persons in private households.
Purpose: The purpose of this bank is for operational reasons. Personal information such as name, address and telephone number are used to contact individuals for data collection. For those who consent, this information is also used to obtain information from income tax files for the purposes of the income content of the survey.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC HLD 038
TBS Registration: 003301
Bank Number: STC PPU 017

Surveys on Charitable Giving, Volunteering and Participating
Description: The bank describes information collected on how Canadians support individuals and communities on their own or through their involvement with charitable and non-profit organizations by means of the Canada Survey on Giving, Volunteering and Participation and the Follow-up Survey of Giving, Volunteering and Participation. The personal information includes full name, address, telephone number, education, marital status, language of choice, type of employment, annual income, citizenship and immigration status, religion, ethnic origin, health status, civic participation (such as participating in school council or youth organizations), amount of money donated and payment method and to which organization(s), history of volunteering activities, nature of volunteer work, name of organization, reasons for volunteering, formal or informal volunteering, i.e., helping a friend or neighbour and reasons for not volunteering.
Class of Individuals: Individuals who are aged 15 years and over who respond to the surveys.
Purpose: The purpose of these surveys is to collect data regarding unpaid volunteer activities, charitable giving and participation as well as their motivations and barriers for doing so. The results will help build a better understanding of these activities which can in turn be used to help develop programs and services.
Consistent Uses: Statistics Canada has entered into data‑sharing agreements under section 12 of the Statistics Act with Imagine Canada (formerly the Canadian Centre for Philanthropy) and Health Canada. The information shared with these organizations does not contain personal identifiers, will be kept confidential and used only for statistical purposes. Respondents are advised of these agreements and are given the opportunity to object to the sharing of their data. A selection of respondents who participated in the Canada Survey on Giving, Volunteering and Participation will be re-contacted as part of a follow-up survey, the Follow-Up Survey of Giving, Volunteering and Participating, to determine how their volunteering and giving patterns may have changed, and if so, why.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC SSD 040
TBS Registration: 007092
Bank Number: STC PPU 156

Workplace and Employee Survey
Description: The Workplace and Employee Survey (WES) is a longitudinal business survey designed to provide current information of events occurring in firms, their evolution over time, and the link between these developments and practices with worker outcomes. The survey annually collected information from about 8,000 employers and 25,000 employees for the reference years 1999 to 2006. The employer questionnaire covered workforce characteristics, hirings and separations, compensation and human resource practices, training, technology use, business strategy and innovation. The employee questionnaire covered job activities, promotions, hours, earnings, training, use of computers and other technologies, education and family characteristics.
Class of Individuals: Paid workers who receive a T4 from their current employer.
Purpose: The survey supports research and policy development with respect to labour adjustment programs, workplace practices, social programs and education.
Consistent Uses: None.
Retention and Disposal Standards: Under development.
RDA Number: 2007/001
Related Record Number: STC LAB 075
TBS Registration: 003899
Bank Number: STC PPU 140

Corporate Services

Financial Management Services

Corporate Sales Support System
Description: The Corporate Sales Support System contains billing and shipping information as well as a description of the product and/or service purchased by the client.
Class of Individuals: Individuals who have purchased catalogued publications or other products and services from Statistics Canada.
Purpose: The purpose of this bank is to administer the billing system for Statistics Canada products and services.
Consistent Uses: Billing and customer information is also used to provide information to improve the marketing of the Agency's products and services.
Retention and Disposal Standards: Records are kept for a period of six years and then are destroyed.
RDA Number: 99/004
Related Record Number: STC DIS 603
TBS Registration: 003318
Bank Number: STC PPU 078

Public Affairs/Communications Services

Business Information Reporting System
Description: The Business Information Reporting System (BIRS) is a central repository which provides access to Statistics Canada product and client information. It includes transactional information from three main systems: the Corporate Sales Support System, e-commerce transaction log files and the Depository Services Program online system. BIRS contains key client information such as organization name, contact name, full address, phone number, fax number, e-mail address, and no-contact flags from the Client Contact Limitation File.
Class of Individuals: Individuals who have purchased products and services from Statistics Canada as well as individuals/ institutions who are eligible to receive a copy of a product as part of the "free public good" distribution programs such as the Depository Services Program and the media.
Purpose: The purpose of BIRS is to answer marketing questions such as product destination, how many units were sold and distributed, the date of purchase and delivery and billing amount.
Consistent Uses: Product and client information is also used to provide information to improve the marketing of the Agency's products and services.
Retention and Disposal Standards: Records are kept for a period of six years and then are destroyed.
RDA Number: 99/004
Related Record Number: STC MAR 572
TBS Registration: 005334
Bank Number: STC PPU 155

Client Contact Limitation File
Description: The Client Contact Limitation File (CCLF) is a database of clients who requested not to be contacted by Statistics Canada for market research and/or promotional purposes. The database contains tombstone client information (name, organization, address, telephone number, fax number, and e-mail address).
Class of Individuals: Individuals who have received promotions or are contacted by Statistics Canada regarding products or market research. These include existing Statistics Canada clients and potential clients.
Purpose: To maintain records of existing Statistics Canada clients and potential clients who have requested that the use of their contact information be restricted in accordance with Statistics Canada's Client Information Policy.
Consistent Uses: None.
Retention and Disposal Standards: Records are kept for a period of six years and then are destroyed.
RDA Number: 99/004
Related Record Number: STC MAR 572
TBS Registration: 005104
Bank Number: STC PPU 153

Electronic Products Help Line Support Magic Service Desk
Description: The HelpLine Problem Management System is a database which contains client information such as name, address, phone, fax, cell and e-mail address, company, license number, questionnaire identifier, billing information, operating system and preferred language of communication. The database keeps a record of every contact the HelpLine has with clients, from the initial query to problem resolution, including total time required to respond to the client. The database tracks the number of times the client contacts the HelpLine and categorizes each contact based on the product and type of query.
Class of Individuals: Individuals who purchased an electronic product from Statistics Canada who have technical or subject-matter related questions; respondents who complete a Statistics Canada online survey supported by the HelpLine.
Purpose: The purpose of this database is to centralize information and provide a diagnostic tool for HelpLine staff to support clients in the use of Statistics Canada electronic products. The database is also used to facilitate monthly reporting and analysis of calls received based on client record and classification of the call.
Consistent Uses: The database is used by HelpLine staff as a reference and problem-solving tool.
Retention and Disposal Standards: Records are kept for a period of six years and then are destroyed.
RDA Number: 98/001
Related Record Number: STC MAR 572
TBS Registration: 005333
Bank Number: STC PPU 154