Collective Recruitment Initiatives
Description: This bank describes personal information about candidates participating in various Treasury Board of Canada Secretariat (TBS) and Public Service Commission (PSC) recruitment initiatives. Personal information may include name, contact information, scores from post secondary recruitments tests administered by TBS or the Public Service Commission (in the case of the PSC, the Graduate Recruitment Test, Written Communication Proficiency Test and the Situational Judgement Test), Second Language Evaluation results, employment equity identification, employment history, classification, education information, curriculum vitae information, interview assessment results (including all handwritten notes of assessors and candidates), references, security screening information, and proof of identity, including photo identification.
Note: Formerly entitled Financial Officer/Internal Audit Recruitment and Development (FORD/IARD), Personal Information Bank number TBS PPU 030. Revised in 2008.
Class of Individuals: Recent secondary school, college, and university graduates applying as participants to various recruitment initiatives through Treasury Board of Canada Secretariat and Public Service Commission Post-Secondary recruitment campaigns.
Purpose: The personal information is used to establish an inventory of qualified secondary school, college, and university graduates to fill entry level officer positions or administrative type positions in various functions within TBS and other departments and agencies across the federal public service.
Consistent Uses: For PSC-led campaigns, personal information is shared with the Commission for purposes of candidate referral and selection (Refer to the PSC Personal Information Bank entitled Post Secondary Recruitment (PSR) Program: Inventory of Applicants and Support Organizational Recruitment Initiatives, number PSC PPU 015). Note that for TBS campaigns, any inventory of qualified candidates will be used for TBS recruitment purposes only. Information from such an inventory will not be shared with any other federal departments or agencies. Information may be used for audit, evaluation, research, and / or statistical purposes.
Retention and Disposal Standards: Under development.
RDA Number: Under development.
Related Record Number: TBS LCRO 275
TBS Registration:005048
Bank Number: TBS PPU 030

Consultation and Citizen Engagement
Description: This bank describes the personal information of individuals who have participated in public consultations and citizen engagement activities undertaken by the Treasury Board of Canada Secretariat (TBS). Personal information collected may include name, contact information, Internet Protocol (IP) addresses, and opinions and views.
Note: The provision of personal information is voluntary. Although Internet Protocol (IP) addresses are not specifically requested by TBS, they may be captured electronically when an e-mail is received.
Class of Individuals: General public and other key stakeholders, including representatives of all levels of government, members of industry, academics and other interested parties.
Purpose: To obtain comments from individuals on a broad range of issues related to the activities of the Treasury Board of Canada Secretariat, which may lead to a review of existing departmental or government wide policies and programs.
Consistent Uses: Individuals who identified themselves may be contacted for follow-up purposes. Information may be used for audit, evaluation, research, and / or statistical purposes.
Retention and Disposal Standards: Under development.
RDA Number: Under development.
Related Record Number: TBS SCMA 030
TBS Registration: 009113
Bank Number: TBS PPU 016

Consultations of the Independent Expert Panel on Federal Non-Regulatory Laboratories
Description: This bank describes the personal information of individuals as it relates to consultations led by the Independent Expert Panel (IEP). The personal information may include individuals' names, postal and email addresses, telephone and fax numbers, names of the organizations represented, and views and opinions.
Class of Individuals: Members of the public and representatives of industry, academia, and the Government of Canada's science community who have provided input to the consultation process.
Purpose: The IEP may use the opinions and views submitted by individuals to formulate recommendations and provide a report to the President of the Treasury Board on transferring the management of federal non-regulatory laboratories. If required, the IEP may follow up with some respondents to seek clarification on submissions or further input from the individuals or the organizations they represent.
Consistent Uses: The information may be used for statistical and auditing purposes.
Retention and Disposal Standards: It is proposed that records be retained for 10 years after the report has been tabled in Parliament and then destroyed once the records disposition authority has been established.
RDA Number: Under development
Related Record Number: TBS GOS 590
TBS Registration: 007057
Bank Number: TBS PPU 015

Educational Leave / Co‑op Replacement Program (EDCO)
Description: This bank contains personal information such as name, address, telephone number, Social Insurance Number, classification, department, employment and educational history, curriculum vitae, transcripts, letters of offer of employment, and salary.
Class of Individuals: A first group consists of federal government employees in finance, internal audit, human resources, and information technology that have been granted departmental full‑time educational leave. A second group is made up of co‑op students from Canadian universities who are assigned to participating departments.
Purpose: The bank maintains an inventory of participants and co‑op students for general administration purposes.
Consistent Uses:The bank is used for statistical purposes and human resources planning.
Retention and Disposal Standards: Retention and disposal standards will be established when a new records disposition authority is received from Library and Archives Canada.
RDA Number: Under development
Related Record Number: TBS PBS 380
TBS Registration: 005047
Bank Number: TBS PPU 035

Financial Officer / Internal Auditor Recruitment and Development (FORD/IARD)
Description: This bank contains personal information such as name, address, telephone number, Social Insurance Number, language, employment equity, employment history, classification, education, curriculum vitae, and interview assessment.
Class of Individuals: Recent university graduates applying as participants to the FORD/IARD Program through the Public Service Commission of Canada's post‑secondary recruitment campaign.
Purpose: The bank maintains an inventory of qualified university graduates to fill entry‑level financial officer and internal auditor positions in departments and agencies across the federal government.
Consistent Uses: The bank is used for the recruitment, appointment, training, and general administration of the FORD/IARD Program. It is also used for historical and statistical purposes.
Retention and Disposal Standards: Records on participants are retained for three years and then destroyed. Retention and disposal of records on recruitment, the screening process, and rejected applications will be established when a new records disposition authority is received from Library and Archives Canada.
RDA Number: Under development
Related Record Number: TBS OCG 333
TBS Registration: 005048
Bank Number: TBS PPU 030