Access Request Data
Description: This bank contains requests from individuals seeking information under the Access to Information Act and the Privacy Act, and includes names, addresses and phone numbers.
Class of Individuals: General public.
Purpose: This bank processes access requests and reports the total number of requests processed.
Consistent Uses: This bank is used to report on the administration of the Access to Information and Privacy Acts.
Retention and Disposal Standards: Records are retained for two years after the last administrative action and then destroyed.
RDA Number: 98/001
Related Record Number: TPA PIB 005
TBS Registration: 004357
Bank Number: TPA PPU 005

Airport Airside Restricted Area Canada Pass
Description: This bank contains applications received from individuals who require access to restricted areas at airports across Canada. It includes names, titles, addresses, phone numbers, date of birth, height, weight, eye and hair colour, fingerprints, marital status, personal photographs, and Transport Canada clearance numbers.
Class of Individuals: Persons who whose business involves being in restricted areas of at least four or five Canadian airports and Transport Canada Aviation Inspectors.
Purpose: This bank processes pass applications.
Consistent Uses: The information in this bank would be used in the event of a breach of security.
Retention and Disposal Standards: Applications are retained for five years after the expiry of the pass and then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004358
Bank Number: TPA PPU 010

Airport Airside Restricted Area Pass (ARAP)
Description: This bank contains applications received from individuals who require access to restricted areas at the Toronto City Centre Airport. It includes names, titles, addresses, phone numbers, date of birth, height, weight, eye and hair colour, fingerprints, marital information, personal photographs, and Transport Canada clearance numbers.
Class of Individuals: TPA employees and airport tenants.
Purpose: This bank processes pass applications.
Consistent Uses: The information in this bank would be used in the event of a breach of security.
Retention and Disposal Standards: Applications are retained for five years after the expiry of the pass, then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004359
Bank Number: TPA PPU 015

Airport Airside Vehicle Operators Permit (AVOP)
Description: This bank contains applications received from individuals who require a permit to operate a vehicle on the grounds of the Toronto City Centre Airport. It includes names, addresses, phone numbers and vehicle information. It also contains the practical test evaluation form for the AVOP.
Class of Individuals: TCCA employees and airport tenants.
Purpose: This bank processes AVOP applications.
Consistent Uses: The information in this bank would be used in the event of suspected unauthorized vehicle use at the airport.
Retention and Disposal Standards: Applications are retained for five years after the expiry of the pass and then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004360
Bank Number: TPA PPU 020

Airport Employee Ferry Pass
Description: This bank contains applications received from individuals who require an employee ferry pass to the Toronto City Centre Airport. It includes names, addresses, phone numbers and personal photographs.
Class of Individuals: TPA staff, airport tenants, frequent flyers.
Purpose: This bank processes employee ferry pass applications.
Consistent Uses: The information in this bank would be used in the event of suspected fare evasion on the airport ferry.
Retention and Disposal Standards: Applications are retained for five years after expiry of the pass and then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004361
Bank Number: TPA PPU 025

Airport Ferry Vehicle Pass
Description: This bank contains applications received from individuals who require a ferry vehicle pass to the Toronto City Centre Airport. It includes names, addresses, phone numbers and vehicle information.
Class of Individuals: TPA employees and airport tenants.
Purpose: This bank processes ferry vehicle pass applications.
Consistent Uses: The information in this bank would be used in the event of suspected fare evasion on the airport ferry.
Retention and Disposal Standards: Applications are retained for 5 years after expiry of the pass and then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004362
Bank Number: TPA PPU 030

Airport Parking Pass
Description: This bank contains applications received from individuals who require a parking pass for the mainland Toronto City Centre Airport parking lot. It includes names, addresses, phone numbers and vehicle information.
Class of Individuals: TPA employees and airport tenants.
Purpose: This bank processes parking pass applications.
Consistent Uses: The information in this bank would be used in the event of suspected unauthorized parking at the parking lot.
Retention and Disposal Standards: Applications are retained for 5 years after expiry of the pass and then transferred to the National Archives.
RDA Number: 99/009
Related Record Number: TPA AIR 005
TBS Registration: 004363
Bank Number: TPA PPU 035

Claims
Description: This bank contains information relating to settlements by and against the Toronto Port Authority, and includes names, addresses and phone numbers.
Class of Individuals: General public, companies and institutions of Canadian or foreign extraction.
Purpose: This bank documents the settlement of Claims by or against the Authority.
Consistent Uses: This bank documents the legal settlements of all Claims by or against the Authority.
Retention and Disposal Standards: Records are retained for 6 years after the settlement and then destroyed.
RDA Number: 99/004
Related Record Number: TPA COR 015
TBS Registration: 004365
Bank Number: TPA PPU 045

Marina Customers
Description: This bank contains information relating to individuals who rent boat slips from the Outer Harbour Marina, and includes names, addresses, phone numbers and information about the person's boat.
Class of Individuals: General public.
Purpose: This bank is used to document service agreements, insurance certificates, loss/damage reports, and complaints.
Consistent Uses: This bank provides information for billing and insurance claims.
Retention and Disposal Standards: Records are retained for 6 years after last transaction completed and then destroyed.
RDA Number: 99/004
Related Record Number: TPA MAR 005
TBS Registration: 004366
Bank Number: TPA PPU 050

Power Vessel Operator's Permit
Description: This bank contains information relating to individuals who operate a power vessel in the Toronto harbour, and includes names, addresses, phone numbers, gender, date of birth and height.
Class of Individuals: General public.
Purpose: The information is used to process permit applications for individuals who operate a power vessel in the Toronto harbour. It ensures that boaters have a permit and have passed our safe boating test.
Consistent Uses: The information will be shared with the Toronto Police Marine Unit in the event of a boating infraction.
Retention and Disposal Standards: Applications are retained for 3 years after the last renewal of the permit and then destroyed.
RDA Number: 98/001
Related Record Number: TPA POR 005
TBS Registration: 004444
Bank Number: TPA PPU 070

Property Services
Description: This bank contains information on owners or tenants of properties (land or buildings), and includes names, addresses and phone numbers.
Class of Individuals: General public, companies, institutions, government agencies.
Purpose: The bank is used to document property transactions such as leases, agreements, sales, exchange or purchase of lands.
Consistent Uses: The information in this bank is used to document the decision process in property matters.
Retention and Disposal Standards: Records are retained in active files while administration action continues. After transactions are closed the records are transferred to the TPA Archives for permanent retention.
RDA Number: 98/005
Related Record Number: TPA COR 015
TBS Registration: 004368
Bank Number: TPA PPU 060

Researcher Registration
Description: This bank contains information about researchers visiting the Archives and their subject of research, and includes names, addresses and phone numbers.
Class of Individuals: General public.
Purpose: This bank documents the provision of archival services to researchers, and provides the archivist with research inquiry answers and statistics.
Consistent Uses: This information is used to record services and information to individuals, and for billing.
Retention and Disposal Standards: Individual researcher personal information is destroyed two years after visit.
RDA Number: 98/001
Related Record Number: TPA COR 025
TBS Registration: 004369
Bank Number: TPA PPU 065